How to Write an Executive Memo Essay

742 Words Jun 3rd, 2013 3 Pages
Writing an Executive Memo

Your strategy professors have asked the English faculty to cover the executive memo, which you will use in your strategic management class, for two reasons:
* The ability to write a short, informative, well-written memo like this will serve you well in your future careers.
* Writing a good memo is difficult and requires practice. Students in past strategic management classes have had trouble with the guidelines you’ll see in the following paragraph. Please read this document carefully and be prepared to demonstrate your understanding during the next class session.

An executive memo is a short (no more than 500 words) internal document whose purpose is to make strategic recommendations to a company.
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* Provide a measure of how significant the problem is.
* Provide a sense of how urgent the problem is.
* Identify the risk if the issue is not addressed.

Section 2: Recommendation(s)
This section comes early in the memo because it’s more important that the reader see it than the alternatives. Nevertheless, it’s best to write your alternatives first and choose from among them.

* Your recommendation must be one of your alternatives and must relate back to the issue and causes you have defined initially.
* State CLEARLY what solution you recommend and briefly why it represents the best alternative.
* Normally, the recommendation will be one alternative; however, sometimes it may incorporate one aspect of a second option.
* Indicate briefly that you understand whatever drawbacks may exist to the solution you have chosen.
* Make sure your recommendation is realistic given physical and economic limitations.

Section 3: Action plan
This section should be a brief bullet list. The action plan is a schedule for the implementation of the recommendations you have made.
* The goal of the action plan is to show the reader (your boss) the scope of the activity involved and demonstrate your understanding of what has to be done to complete it.
* Since someone else will probably carry out the recommendations, your action plan gives that person a template to follow.
* Break it up into activity…

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