Difference Between Formal And Informal Meeting

4804 Words 20 Pages
Meetings are unavoidable in all social structures no matter profitable or non-profitable. Meeting is defined as an act or process of coming together as an assembly for a common purpose (Free Merriam-Webster Dictionary (2010)). Meetings can be categorized into two: formal and informal. Formal meetings means, meetings involving persons that representing a formal entities such as business entities, government entities, and NGO. Informal meetings are family meetings and friends meetings. Meeting and gathering are two different activities. Gathering is more towards fun and relaxing mode. You will meet up with your colleagues, friends or family members for a chit chat, food or any fun activities. Meeting is more towards a serious mode. You will discuss …show more content…
Venue is depends on the quantity of the members, time and also agenda. The venue must have enough space for all the members to accommodate. The venue must have required tools like projector, computer, white board, markers, or printable whiteboard. If the meeting is longer than usual, then the chairs must be comfortable. The place must be cool and comfortable. If possible arrange some drinks. If the meeting members are from different entities, then is it suitable to choose a place that nearer to all or easy to reach. If the meeting is expected to be longer hours, it is better to arrange some food and drinks. If the meeting is going to take few days, it is advised to arrange accommodation for the …show more content…
Get their feedback during the meeting when you can ameliorate the meeting process right away. Evaluating a meeting only at the terminus of the meeting is customarily too tardy to do anything about participants' feedback. Every couple of hours, conduct 5-10 minutes "contentment checks". In a round-table approach, expeditiously have each participant denote how they cerebrate the meeting is peregrinated. Leave 5-10 minutes at the terminus of the meeting to evaluate the meeting; don't skip this portion of the meeting. Have each member rank the meeting from 1-5, with 5 as the highest, and have each member expound their ranking. Have the chief executive rank the meeting last. Always end meetings on time and endeavor to culminate on a positive note. At the terminus of a meeting, review actions and assignments, and set the time for the next meeting and ask each person if they can make it or not (to get their commitment). Demystify that meeting minutes and/or actions will be reported back to members in at most a week (this avails to keep momentum

Related Documents