Unit 217 Organise and Report Data Essay

2331 Words Nov 27th, 2013 10 Pages
Understand How to Organise and Report Data That Has Been Researched.

1.1 Describe different ways of organising data that has been researched.

Data is a group of information that are used for various purposes like analysis, evaluations and to arrive at certain results or conclusions. Data reporting is a process where data is extracted form a source or many sources and then converted into a format that can be used for a purpose.

It is usually presented in the form of a report in tables, charts, statistics, and graphs or on spread sheets etc. This data may be used to arrive at important decisions within the organisation or with external organisations. So the data report has to be produced in such a way that it meets the aims and
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Best practice is to:
• Create meaningful but brief names
• Use file names to classify broad types of files
• Avoid using spaces and special characters
• Avoid very long file names

Whilst computers add basic information and properties to a file, such as file type, date and time of creation and modification, this is not reliable data management. For example, when files are copied, for revision or as a template, the system does not account for their new purpose and treats them as a copy of the original file.
Version numbering in file names is useful to indicate files revisions or edits, especially in collaborations. This can be through discrete or continuous numbering depending on minor or major revisions.

Example:
File name Changes to file
Interviewschedule_1.0 Original document
Interviewschedule_1.1 Minor revisions made
Interviewschedule_1.2 Further minor revisions
Interviewschedule_2.0 Substantive changes

2.2 Check the accuracy of the data and make adjustments, if required
You check for accuracy and correctness because it makes it easier for someone to understand the data/information that is being presented. When you use correct grammar, you make it easier for people to understand the flow and ideas of the data.
Correct spelling and correct use of words that sound the same but have different meanings is important; it enables people to understand and absorb the information you are trying to convey. The wrong

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