Project Governance Case Study

Improved Essays
Project Governance. This activity defines the PMO structure because it is during this activity that the organization determines whether the PMO will function in a consultative role or as a centralized entity. If the former, the project manager uses the PMO as a consultative resource; if the latter, the project manager is essentially on the PMO staff and is assigned to projects as they occur.

The key to establishing an effective and efficient PMO is the charter for its operation. The charter will clearly state who is in charge of the PMO, what the limits of the PMO’s authority are, and how the PMO will function relative to the rest of the organization. Other components of this activity include establishing an executive control board, defining
…show more content…
Based on the PMO influence it will be structured as one of the following:

• Project Office

o A dedicated temporary group that is focussing on the supply side and ensuring that the project is delivered successfully.

o It provides consultancy, advisory and governance services as required by the project and program manager.

o Project delivery activities such as the work breakdown structure, the recording of time and the setting of standards.

o Project and Program management functions such as reporting on performance and the provisioning of specialist expertise including governance.

o Resource management including the management of scheduling, planning, financial control and budgeting.

• Project Support Office

o Has a tactical supply side focus in order to improve the project
…show more content…
o Project delivery activities including project administration, work breakdown structure, time recording, standards and time recording.

o Activities around the management of the project including project planning, reporting on performance, providing speciality expertise such as risk management, scheduling management and cost management, quality management and lessons learned.

o Planning and scheduling the activities of the project staff members.

Project Management Office

o Review business case and confirm cost benefits, project risks, project health status and implementation reviews

o Provide feedback and reporting to the governance group on issues such as the utilisation of resources, the performance of the project and the all important lessons learned.

o Evaluate, mentor and develop the project and program managers

o Scheduling of multiple projects to address project resource dependencies.

• Enterprise Project Office

o Strong demand side role in order to ensure that the investment decisions of the organisation provide the greatest benefits by making use of the available resources.

o Involvement in the development of the overall organisational

Related Documents

  • Superior Essays

    Herman & Herman Steyn, Project methodology is a framework and process mandated or recommended by an organization for the management of its projects. The methodology is created or adopted by the organization so as to uniquely fit its business requirements, procedures, and culture and size, scope, technology, and nature of its projects. (Nicholas & Steyn, 2012) Role of project methodology to serve project management: Project methodology play vital role to manage the management process of the project. It helps to make an effective decision to complete a project. With the help of project methodology, the project manager can use the time, resource and money in effective way.…

    • 817 Words
    • 4 Pages
    Superior Essays
  • Improved Essays

    The executing process group is responsible for directing an managing the project’s execution, performing quality assurance, acquiring project team, developing a project team, managing a project team, distributing information, managing stakeholder expectations, and conducting the procurement. This phase of the process is very critical. There are seasoned project managers that face challenges in this area. This is why using the Project Management Body of Knowledge is very handy for even the seasoned project manager. In this phase of the work cycle, there should be teams formulated so work can be completed according to the stakeholder specifications.…

    • 946 Words
    • 4 Pages
    Improved Essays
  • Improved Essays

    This paper will be explain the importance of project management and discuss how life-cycle management, project organizations, and team building are essential strategies for completing successful projects. Finally, work breakdown structure will…

    • 1201 Words
    • 5 Pages
    Improved Essays
  • Improved Essays

    Leadership And Goals

    • 1111 Words
    • 4 Pages

    Van Wart (2011) describes this process as, fundamentally having knowledge about the present day operation and where it is headed in the future. It is clearly defining external and internal issues at play within the organization and reviewing organizational patterns and trends and other information in the form of employee surveys, leadership reviews, assessments, meetings, interviews with staff and performance to date. Having an understanding of employee and the management team morale and what is hindering or helping them reach their goals is an important part of the process (p.…

    • 1111 Words
    • 4 Pages
    Improved Essays
  • Improved Essays

    Communication, Metrics, and Project Updates Communication in project management is necessary to ensure that the management team - project managers, functional managers, and in this situation, the PMO - are in sync to clearly identify and communicate the project requirements. The communication metrics is an integral part of the monitoring and controlling process used to communicate updates, to include status of the project milestones and deliverables. The communication process or protocol is usually identified in a communication management plan based on specific tasks or questions developed during a project’s planning stage (Mepyans-Robinson, 2006): • Who will make decisions on issues? • Who will develop an action list of tasks and who will…

    • 1195 Words
    • 5 Pages
    Improved Essays
  • Superior Essays

    Earned Value Analysis

    • 2071 Words
    • 8 Pages

    Management look for ways to add quality in their leadership position with projects. A balance and check system is ideal for a manager to add quality in a project. Quality is enhanced in project with the use of a EVA (Earned Value Analysis). The purpose for EVA is to monitor and control the value of a project based on cost, schedule, and performance through a linkable networks using PV (Planned Value), AC (Actual Cost), and EV (Earned Value). The mesh of PV, AC, and EV gives managers a realistic view of the project process based on an organization 's practices and myths.…

    • 2071 Words
    • 8 Pages
    Superior Essays
  • Improved Essays

    Being able to identify which stakeholders are influential is part of the Stakeholder Plan. Ultimately, managing stakeholders is a way to gain maximum support for the project and allows the Project Manager to identify the appropriate focus…

    • 984 Words
    • 4 Pages
    Improved Essays
  • Improved Essays

    The project management plan provides a baseline for the project team to begin tracking the schedule and funding. It also provides the team with the desired results for the project so they can work…

    • 835 Words
    • 4 Pages
    Improved Essays
  • Improved Essays

    When the framework of the project has been agreed the individuals taking responsibility for the project need to be identified and recruited (these could be internal or external candidates). At this point it would be the project manager’s responsibility to review the plans and business case and gain the approval of stakeholders in order to take the project to the…

    • 737 Words
    • 3 Pages
    Improved Essays
  • Superior Essays

    The defining phase is responsible for defining the project scope, establishing project priorities, creating work breakdown structure, integrating the work breakdown structure with the organization and coding the work breakdown structure for the information system. Once phase 1 steps have been completed, the project manager can now start with the planning phase (Gray and Larson, 2013).  Defining project scope The project scope paves a way for establishing a project plan. It defines the mission of your project, this can be the product that must be produced at the end of the project or any service that need to be rendered to the client or customer. The main aim of this step is to let out the deliverables to the customer or client and stick to the project plan (Gray and Larson, 2013).…

    • 2384 Words
    • 10 Pages
    Superior Essays