Job Description - Job Analysis Essay

961 Words Feb 25th, 2014 4 Pages
Staffing – Job Description/Job Analysis

1. A job description outlines the necessary skills, training and education needed by a potential employee. It will spell out duties and responsibilities of the job. Once a job description is prepared, it can serve a basis for interviewing candidates, orienting a new employee and finally in the evaluation of job performance. Using job descriptions is part of good management and it will help an organization better understand the experience and skill base needed to enhance the success of the company. Job descriptions assist in the hiring, evaluation and potentially terminating of employees. Many times there can be a misunderstanding of what a position entails an in-depth, well-prepared job
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Be sure to ask them to state how much time is spent on each task.
g. Schedule observations of the current employees in order to compare the supervisor’s task list with what is observable and verify it contains all necessary tasks.
h. Ask each and every employee to check the list of tasks, and empower them to add, suggest task that should be deleted and review how much time they spend on each task.
i. Prepare task statements from the task list approved by supervisors.
j. Ask all supervisors to review, delete, add or suggest changes to task statements. Have them review the importance of each task and the time spent on it.
k. Ask the general manager, supervisor of operations and customer service to review the task statements of the jobs they oversee.
l. Once task statements are approved by managers, review them with Marvin and Alta.
m. Start the task dimension process. Using the information collected so far, break down tasks into dimensions and assign the approved % of importance.
n. Using the Task statements, Task dimensions and % of time spent on tasks, I will generate KSAOs and rank them.
o. Put all of this information into a Job Requirement Matrix for each job.
p. The first draft of the Matrix for each job will be given to department heads. They will review, add, delete and work with me until they are satisfied with the matrix for the jobs they supervise.
q. Ask the general manager, supervisor of

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