Project Management

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set of tasks that must be completed within a defined timeline to accomplish a specific set of goals.

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Project

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WHAT ARE THE CHARACTERISTICS OF A PROJECT

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1. Any Project Needs a Project Manager and a Project Team

2. Every Project Needs a Project Plan

3. All Projects Go Through the Same Project Lifecycle

4. All Projects Share the Same Project Constraints

5. Every Project Needs Resources

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are the project activities that are assigned to team members who must complete them before their deadlines.

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Tasks

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indicate clear start and end dates for individual tasks. They also help project managers visualize a project in its entirety.

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Timelines

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are important events along a project’s timeline and are used to monitor progress. Examples can include obtaining funding, getting approval from a key stakeholder, or entering the testing phase for a new app.

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Milestones

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are anything you need to deliver a project. These include people, money, supplies, and more.

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Resources

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is what you produce during the project. It can be reports, content, products, apps, or any other item that the client has asked for.

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Deliverables

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are the total cost of a project.

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Budget

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are individuals who are involved in a project. Internal stakeholders can include project managers and team members.

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Stakeholders

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can include contractors and suppliers

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External stakeholders

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are the conditions that a project must meet for a client to accept (e.g., a mobile app has to work with iOS and Android devices).

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Acceptance criteria

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starts with the conception of the project and continues all the way through the project lifecycle. This requires detailed knowledge of company resources and how to assign them in order to complete tasks, duties, events and other projects.

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Project Management

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relies on project management methods and tools to execute projects. A few examples of these industries are construction, IT, engineering, marketing and advertising. Any team working together to reach a shared objective is engaging in some form of project management.

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wide range of industries

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is more than just a manager, in the traditional sense. This individual is the leader of the project team and oversees every aspect of the project, from beginning to end.

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Project Manager

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will typically write the project plan, run team meetings, assign tasks and do quality control tests to ensure everything is running smoothly.

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Project Manager

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can’t carry the entire project on their back, though. One of their key duties, in fact, is knowing how to entrust various responsibilities to team members.

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Project Manager

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A stakeholder refers to anyone and everyone involved in a project. A stakeholder can be involved at every stage of the project, or just in a certain way.

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Project stakeholder

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helps categorize how investors, team members, vendors, contractors and more can affect your project.

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Stakeholder analysis

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refers to the specific outcome(s) a project creates.

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Project Deliverables

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can be “tangible” or “intangible,” meaning they can be a physical product or something conceptual.

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Deliverables

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are predetermined achievements that help track project progress. Think of milestones as checkpoints. These checkpoints are decided on before a project begins, so the project manager and team know when they are on track to achieve deliverables. Without milestones, it’s difficult to know if the project is on the road to success or needs to reroute.

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Project Milestones

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refer to how resources must be shared and allocated within a project. Many projects will use the same physical materials for different purposes and across different stages. Understanding this dependency is the only way to ensure there is enough resources to go around. Similarly, all projects are broken down into tasks. When one task cannot begin before another is completed, these tasks share a dependency.

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Project Dependencies

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identifies and implements the organization’s long-terms goals and objectives into the project. With top tier management involvement, it explains why the organization exists and the context within which it operates.

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Strategic project management

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The 5 phases of Project Management

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Project initiation

Project planning

Project execution

Project performance

Project closure

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THERE ARE THREE COMMON COMPONENTS WHICH DRIVE THE PROJECT TO ITS ULTIMATE GOAL FOR THE COMPANY

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Strategic analysis

Strategic choice

Strategic implementation

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This forms the basis for which projects an organization chooses to undertake. Each project needs to link to the organization’s mission and be key to meeting long-term objectives.

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Strategic analysis

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Managing multiple projects is a complex task, and something that project managers do in their daily routine. But deciding on the ‘right’ projects is an important step which requires a strategic choice.

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Strategic choice

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Every company wants to grow. So they need to take advantage of opportunities they create for themselves and optimize external influences.

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Strategic implementation

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Strategic implementation examines all kinds of benefits, including:

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*The use and benefits of collaborative tools in projects *How people and resources are assigned *The ‘why?’ of projects, not just at a base level, but from the top of a company

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is a person, group or organization with a vested interest, or stake, in the decision-making and activities of a business, organization or project.

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Stakeholder

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A person or group who provides resources and support for the project and is accountable for enabling success.Help eliminate barriers. Approves final plan

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Executive Sponsor

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Main person accountable for the success of the project. Work plan, resources allocation, risk management, scope change control, milestones monitoring, and communicates project status to all stakeholders.

Authority to manage people, conflict, risks and issues. If not an MPP, seek authority from supervisor.

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Project Lead

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Coordinates project effort from start to end. Applies project management methodologies and tools to ensure projects deliver the expected results within scope, time, and budget.

Limited authority over resources. Escalates risks, issues, and people management matters to the Project Lead.

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Project Coordinator

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SME responsible for leading the effort of a functional or technical area (e.g. CMS, CO, Networking, etc.)

Authority to assign work and resources.

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Functional / Technical Lead

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Staff members who exhibit high level of expertise in a specialized job, task, or skill. SMEs are responsible for performing specific tasks of the project to achieve its objectives (e.g. Sysadmin, Web Developer, Business Analyst, etc.).

They help defining requirements and are often heavily involved in testing and training.They report progress of their work, and related issues or risks to the Project Lead and Project Coordinator.

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Team Member (Subject Matter Experts - SMEs)

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CHALLENGES IN PROJECT MANAGEMENT

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1.No clear project goals and success criteria

2.Budgeting troubles

3.Ineffective communication

4.Inadequate skills of team members

5.Inadequate risk management

6.The limited engagement of stakeholders

7.Poor resource management

8.Workflow management Issue

9.Unrealistic deadlines

10.Lack of accountability

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Define the project on broad level

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Project initiation

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Create goals using a project map

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Project planning

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Use the information gathered in the first two steps

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Project execution

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Measure the effectiveness of the project using KPIs

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Project performance

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Debrief with project stakeholder

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Project closure