Reimbursement Report Sample

In your grievance filed at Meadows Unit, you claim your property is missing after being moved from Rynning Unit to Meadows Unit. You further assert that the staff who conducted your property inventory threw out some of your property. You are requesting reimbursement for the following items: one pillow, six books, one Speed Stick deodorant, one Old Spice deodorant, two lever soap, One Bunch O’Kranch cereal, one salami sausage, one hot summer sausage, two spicy refried beans, one sausage bites, four Ranch dressing, one choc frosted doughnut, one box chocolate chip pop tarts, one Frito Chili Cheese chips, one pair of sweat pants, one sweatshirt, one pair of sweat shorts, three pair of socks, one ice chest, one master lock, two long sleeve shirts, one stinger, one Lotta body hair product, one hat, and one beanie.
Your grievance appeal has been reviewed at Central Office and the Warden's response is affirmed. In order for a claim to be properly submitted to Risk Management, the following facts need to be established: there must be proof that the property did exist, that staff was negligent in the handling of the inmate's property, that the property was secured through proper channels, and that the inmate is the rightful owner.
Pursuant to DEPARTMENT ORDER INMATE …show more content…
Both staff members shall sign the completed Inmate Property Inventory form indicating the inventory is a true and accurate account of the inmate's personal property.
The property inventory conducted on 8/10/2015 was done in accordance with policy and signed by both staff members.
The receipts you have provided reflect you purchased the items in questions on 2/20/2015 and 7/15/2015, however, you have failed to prove the items you are requesting reimbursement for was in your possession on 08/10/2015. Therefore, your request for reimbursement is denied.
No further action is warranted in this