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11 Cards in this Set

  • Front
  • Back
What is in a health and safety management system?

Pop e aa
1. Shows commitment from management
2. Shows aims, objectives and targets for the company to achieve.

1.sets roles and responsibilities.
2. sets lines of communication and accountability between them.

Planning and implementing:
1. Risk assessments to identify hazards
2. developing the safe systems of work.
3. I.T.I.S - Information, Training, Instruction, Supervision.

Evaluation / Monitoring:
1. Pro-Active monitoring.
2. Re-active monitoring

Action for improvement:
In necessary. What corrective action is needed to improve performance.

Assess each part of the management system to show efficiency.
Internal and external independent review of health and safety system (monthly or yearly)
What can POP-E-AA be summarised into?


1. General statement of intent:
This outlines the importance the organisation places of health and safety and the required commitment to achieve this.

2. Sets aims and objectives and is signed and dated by higher levels of management. It is SIGNED to show policy commitment comes from the highest level management. It is DATED to indicate when statement was prepared and provides a reference point for the future

Statement of intent also sets quantifiable targets.

Statement also provides a statement of conflict (Health and safety Vs Production)
What can POP-E-AA be summarised into?


2. Organisation:
Here usually through the use of a health and safety organisational chart applicable (setting roles and responsibilities)

And subsequent lines of communication and accountability between them are set.
What can POP-E-AA be summarised into?


3. Arrangements
This section is often the largest part of the policy. It deals with general and specific arrangements necessary to deal with relevant organisational risks.

Systems and procedures used to manage health and safety are contained here.

General health and safety management arrangements include, amongst others: Carrying out Risk assessments. Accident and near miss reporting, recording and investigating.

Specific risks that need detailed arrangements include: Noise exposure control. Control of exposure to toxic materials.

Full list later
What are the objectives of the general statement of intent?

1. Meeting legal obligations
2. Providing a safe workplace, equipment, safe systems of work, and I.T.I.S
3. Risk assessments of all relevant workplace activities
4. Performance monitoring
5. Provision of adequate resources i.e expert health and safety advice and personal protective equipment
What is the importance of setting quantifiable targets in the statement of intent?

1. They are useful as they allow performance to be measured and provide tangible goals for staff and management to achieve. (motivate workforce with individual or collective rewards)

2. Indicate that there is management commitment to improve health and safety performance

3. Offer evidence during monitoring, reviews and audit phases of management system

4. Indicate any specific legal requirements attained and met. (help demonstrate legal minimum requirements)
Give me 6 S.M.A.R.T quantifiable targets.

Time bound
1. Safety inspections
2. Key activities i.e Risk assessments
3. accident/ill health rates
4. Training
5. Development consultation
6. Health surveillance
Give me 6 examples of S.M.A.R.T quantifiable targets.
1. To achieve a 20% reduction in accident and ill health rates prior to year end.
2. Successful completion of 90% of all supervisor safety inspections over a year
3. Completion of key activities such as carrying out risk assessments across the whole organisation within a 6 month period.
4. Delivery of training to all workers at both induction and ongoing basis to a minimum standard before 1st employment year.
5. Development of a consultation process to engage or give ownership to workforce prior to any bi-yearly procedural process or review days.
6. Have all workers included in appropriate health surveillance at both induction (no later then 2 weeks after joining the organisation) and on a continual basis every year, with differing degrees based on their specific job
What are the general Health and safety management Arrangements?

1. Carry out risk assessments
2. Identifying and supplying health and safety information, instruction and training
3. Accident and near miss reporting. Recording and investigation
4. Consultation with workers on health and safety matters.
5. Developing safe systems of work and permit to work systems to control hazards
6. Control of contractors and visitors
7. Welfare and first-aid provision
8. Health surveillance
9. Emergency arrangements
What are the specific risks needing detailed arrangements?

1. Lone working
2. Noise exposure control
3. Control exposure to toxic materials
4. Fire safety and prevention
5. Control of transport risks
What are the circumstances that may require a review of the health and safety policy?

1. Technological changes: New plant or equipment which bring their own hazards
2. Changes in the organisational: New C.E.O or M.D whom is ultimately responsible for health and safety of the the entire organisation and would need to sign and date the new policy.
3. Legislative changes: Remain compliant to avoid any enforcement action in the form of fines, prosecution or imprisonment
4. 3rd party request: By a client or insurance company if current policy is inadequate for their standards
5. Invalid or ineffective policy: After an audit investigation or risk assessment suggests part of the policy is not effective i.e after a large scale accident.
6. After a a passage of time: Policy at all time has to remain up-to-date. Usually anually