Records Management Business Plan
Donegal County Council
Roisín O 'Donnell
October 2016
1. Objectives of a Record Management Plan.
• To create awareness around good record management practices
• To adhere to international standards
• To ensure this organisation is compliant with current legislation
• To ensure this organisation is accountable to the people it serves
• To ensure our organisation is efficient in its day to day business activities
1.2 Scope
Individual sections have implemented their own versions of a record management plan. As it is the goal of senior management to reach a cohesive policy, this plan will outline a record management project for the entire organisation.
1.3 Resources and Agreement
The county Manager recently …show more content…
This data must be managed properly allowing functions required by current legislation to be carried out and also for the corporate and organisational effectiveness of the organisation. Local authorities produce records in relation to, corporate, housing, human resources, planning and finance among others and therefore require a plan to initiate, manage and maintain a record management system. This business plan will seek to outline why a record management business plan is necessary and the benefits of its implementation for the operational effectiveness of this organisation, in turn making the organisation more efficient in its day to day business …show more content…
Risk Management is an opportunity to provide evidence for staff and senior management that only good practice in record management will offset the threats to business activities of adverse risks. Donegal County Council faces risk in a number of areas to its reputation, legal compliance and efficiency, which is caused by poor practice. Each section implements its own version of record management with no section employing a cohesive policy. Paper records which are ‘non-current’ are simply stored on desks, in corridors and in various unsuitable locations. When records overwhelm an office, they are simply ‘dumped’ in a large storage building for the county archivist to deal with. This building is unsuitable for record retention; it is environmentally unsuitable and is not securely locked or alarmed. Digital records are organised by section, however the file system, especially the naming of files in each department is inadequate. There is no cohesive naming system, with every member of staff having the freedom to create new file names,
Donegal County Council
Roisín O 'Donnell
October 2016
1. Objectives of a Record Management Plan.
• To create awareness around good record management practices
• To adhere to international standards
• To ensure this organisation is compliant with current legislation
• To ensure this organisation is accountable to the people it serves
• To ensure our organisation is efficient in its day to day business activities
1.2 Scope
Individual sections have implemented their own versions of a record management plan. As it is the goal of senior management to reach a cohesive policy, this plan will outline a record management project for the entire organisation.
1.3 Resources and Agreement
The county Manager recently …show more content…
This data must be managed properly allowing functions required by current legislation to be carried out and also for the corporate and organisational effectiveness of the organisation. Local authorities produce records in relation to, corporate, housing, human resources, planning and finance among others and therefore require a plan to initiate, manage and maintain a record management system. This business plan will seek to outline why a record management business plan is necessary and the benefits of its implementation for the operational effectiveness of this organisation, in turn making the organisation more efficient in its day to day business …show more content…
Risk Management is an opportunity to provide evidence for staff and senior management that only good practice in record management will offset the threats to business activities of adverse risks. Donegal County Council faces risk in a number of areas to its reputation, legal compliance and efficiency, which is caused by poor practice. Each section implements its own version of record management with no section employing a cohesive policy. Paper records which are ‘non-current’ are simply stored on desks, in corridors and in various unsuitable locations. When records overwhelm an office, they are simply ‘dumped’ in a large storage building for the county archivist to deal with. This building is unsuitable for record retention; it is environmentally unsuitable and is not securely locked or alarmed. Digital records are organised by section, however the file system, especially the naming of files in each department is inadequate. There is no cohesive naming system, with every member of staff having the freedom to create new file names,