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11 Cards in this Set

  • Front
  • Back

List the types of records and reports that the radiological control organization is responsible for maintaining in the industry

1-employment history records

2-personal radiological records

3-medical records

4-radiological training and qualification records

5-instrumentation and calibration records

6-radiological control procedures

7-radiological forms

8-radiological procedures

Radiological work permits

The purpose of a radiological work permit is to establish radiological controls for the intended work activities, to inform workers of area radiological conditions and entry requirements to relate worker exposure to those work activities

Survey maps

Survey results are documented on a survey map. Survey maps will contain the following information

1-date time and purpose of survey

2-General and specific location of the survey

3-name and signature of the surveyor

4-pertinent information required to interpret the survey results

5-reference to a specific radiological work permit if the service performed to support the permit

6-model and serial number of instrument used

7-results of the measurements of the area does rates with a minimum reporting level of 10% of the lower scale gradient or as specified on the calibration sticker

8-locations of hotspots and other radiological hazards

Analysis reporting

When a radiological analysis needs to be done the results may be documented in a radiological engineering design file EDF. Local procedures describe how these analysis are documented. An example of when and EDF maybe used it would be to document the analysis of an area to determine if alpha contamination surveys need to be performed in that area. EDF's are available for document control

CAR reports

Any employee may report a radiological deficiency through the company CAR system. The purpose of CAR is to provide a formal means whereby any company program deficiency may be reported analyzed and corrected. Details for reporting a deficiency through the CAR system are contained in local procedure.

ALARA Documentation

Records of actions taken to maintain occupational exposure of ALARA shall be maintained. These records shall include facility design and control measures include:

1-plans and goals of the ALARA program

2-minutes of the ALARA committees and other committees where radiological safety issues are discussed formally

3-Records of pre-job briefings and post job evaluations

4-Records of temporary shielding and portable ventilation installation and removal.

Exposure reporting

Individuals who are monitored by personnel dosimetry program are provided with an annual report of their dose. Upon request an individual shall be provided detailed information concerning his or her exposure, consistent with the privacy act

Radiological record keeping standards

in addition to the requirement of being accurate and legible, all radiological records must include the following:

1-Identification of the facility specific location and function and process

2-signature of the preparer and date

3-legible entries in black ink

4-corrections identified by a single line out initialed and dated

5-supervisory signature to indicate review and proper completion of the forms

Radiological records should not include

1-Records that are corrected using opaque substances (white out)

2-Records that contain shorthand or other nonstandardized terms

Quality assurance (QA) Records

Most radiological records are also classified as quality assurance records. QA records are completed documents that furnish evidence that items or work comply with key requirements. The control for maintaining QA records are more stringent then for non-QA Records.

Epidemiological (EPI) records

Many radiological records are also classified as epidemiological (EPI) records. EPI records document the hazards that an employee may have been exposed to. As such they are important to maintain for legal purposes

Privacy act

Radiological records may include information (such as an individual's dose history) protected by the privacy act. Information controlled by the privacy act should only be disseminated for company business. "Responding to freedom of information act and privacy act requests" specifies control of privacy act information.