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40 Cards in this Set

  • Front
  • Back
Project Management Definition
The PROCESSES used to manage activities that have schedules, budgets and risk.
The Triple Constraints of Project Management
Specifications, Cost, Schedule (all surrounding scope) you want to be on schedule and on budget, and get the correct work accomplished!
First Project with Modern Project Management
development of the Polaris nuclear submarine in the 1950’s
What is a project?
(1) Defined start and end, (2) organized plan, (3) defined resources, (4) teamwork, (5) established goals
Key Features of Projects: Defined Start and End
All projects have start-up and closure stages
Key Features of Projects: organized plan
A planned, methodical approach is used to meet project objectives
Key Features of Projects: defined resources
Projects are allocated time, people and money on their own merits
Key Features of Projects: Teamwork
Projects usually require a team of people to get the job done
Key Features of Projects: Established Goals
Projects bring results in terms of quality and/or performance
Initiates project, provides authority
Project Manager
responsible for projects objectives, team leader
Stake holder
Any party who is interested in or affected by the outcome of the project
Senior Team Member
Sub-project manager, Provides breath and depth of knowledge
Team Member
Full or part-time with assigned actions in the project plan
Internal or external person(s) who benefits from project
Provider of materials, products and services needed to carry out the project
Pros of Project Manager
It provides a strong sense of accomplishment, Lots of responsibility, No two days are alike, Significant freedom of choice, Opportunity to affect change, Stepping stone to promotion
Cons of project manager
Lots of responsibility (maybe with little authority), Requires significant tolerance for people foibles and politics, Requires significant tolerance for ambiguity and uncertainty, May feel “disconnected” from your technical discipline
6 Stages of Project Management
Initiate, Define, Plan, Control, Implement, Review
Develop a concept or vision of something “new”, Initiate Feasibility and Risk Assessments (good chance of success? Should you do it? Can you do it?). Identify driving forces (benefits). Identify resisting forces (resource availability, reluctance to change)
Agreed vision for the project by key team members and stakeholders, Identify objectives, Agree on actions and resources, Analyze initial Business Case
Order & schedule tasks in detail, Review and update Risk Analysis, Identify milestones, Validate plan and gain commitment
Establish and use effective & efficient monitoring system, Implement communication strategy, Communicate progress against milestones, Identify potential problems and incorporate solutions, Implement Change Control procedures
Identify hand over process and schedule, Perform user acceptance testing
Perform Post Implementation Review, Complete “Lessons Learned”
Leadership Effectiveness
most effective projects have high expenditures and leadership influence in the initiate and define stages, then it can decrease for plan, control, and implement.
Developing Teamwork in a positive atmosphere
Members need to compete with ideas and schedules rather than egos.
Stages of Team Development
Forming: members feel tentative and unsure about their project roles, Storming: members assert their positions and jockey for power. Norming: working practices are established. Performing: team works positively and productively to achieve project goals
SMART objectives
In the Define Stage. Specific: Clearly defined, with no room for misinterpretation. Measurable: Specify the measures or indicators used to meet your objective, Attainable: But with challenging stretches. Relevant: Important to team and person. Time-Sensitive: Milestones and end dates
Risk management Worksheet
In the Define Stage. Multiply expectation of risk by Impact of risk to get Severity of risk. Lower values = lower risk
Listing Activities
In Plan Phase. Smaller units of activities (tasks) are necessary to see how work overlaps, identify dependencies, and monitor performance, Aids scheduling, Allocation of resources, Reduces misunderstandings
Network Diagrams
In plane phase. Critical path: Sequence of activities that takes the longest time to complete. Non-critical path: Sequence of activities that can be delayed and still finish overall project in shortest time. Slack time: Maximum amount of time that you can delay an activity and still finish project on time. Earliest Start Date: First date you can start an activity
Gantt Chart
In Plan Phase. Schedule, such as in Microsoft Project
Project Contract
Part of the Control Phase. ‘Statement of Work’, Defines the triple constraints (schedule, specs, budget)
The Leader’s Role in the Control Phase
Overall responsibility for project success, Translate plan into action, Select right team members, Communicate clearly, Focus team towards project goals, Organize and oversee the project details, Build good relationships with stakeholders, Help team members grow as individuals and team members
Part of Control Phase. More communication always better. Information Management: data always being updated. Sharing Knowledge. Listening: open and honest communication, welcoming negative feedback.
Review Meetings
Control Phase. Meetings are needed to discuss progress and resolve problems (keep entire team on same page) Regular (Daily, weekly, monthly), Event driven
Red, yellow, Green Project Management
RED = Major problem in cost, schedule or specifications, YELLOW = OFF Plan but Containable, GREEN = ON TRACK
Useful Tool for Reviews:
Review Phase. 3 Questions: What worked, What didn’t work, what’s missing?
Qualities of best project managers
People skills (tough love), management skills (know when to get detailed and when to stay out of it), Persistance and resilience, creative, technical skills