Chapter 4 Project Resource Management

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Project

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often viewed as being fundamentally rooted in technology

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True

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True or false. Most projects are technical.

Front 3

False

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True or false. Projects are all about technology– not business

Front 4

to make money or to save money

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It is the ultimate purpose of a project

Front 5

Project Management Body of Knowledge

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PMBOK meaning

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PMBOK

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It is a discipline of project management

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Project Management Institute or PMI

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It is responsible for developing and promoting PMBOK and administers the professional certification program for project managers.

Front 8

1. Managing Integration

2. Managing Scope

3. Managing Time/ Schedule

4. Managing Costs

5. Managing Quality

6. Managing Human Resources

7. Managing Communication

8. Managing Risk

9. Managing Procurement

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NINE KNOWLEDGE AREAS OF PMBOK

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PMBOK

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It is a framework for managing projects effectively

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1. Work Breakdown Structure (WBS). 2. Project/ Work Scheduling 3. Project Costs 4. Communication Plan or Communications Control Summary

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COMMON CHARTS USED IN PROJECT MANAGEMENT BASED ON ACTUAL ACTIVITIES:

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WORK BREAKDOWN STRUCTURE (WBS).

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It is a multi-level structure that breaks all of the project work down into work packages that allows us to measure the output associated with the work package

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Work cost

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It is how much is expected to spend on each work package

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Work schedule

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It is how long it will take to complete each work package

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Performance Measurement Baseline

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Combination of all quantified work packages (costs, time, and milestone)

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Performance Measurement Baseline

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Detail project plan used to manage the project going forward

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PROJECT/ WORK SCHEDULING

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looks at how much time is available and allocates this time to the work

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PROJECT COSTS

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It is an account for all resources consumed by the project, both direct and indirect

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COMMUNICATION PLAN/ COMMUNICATIONS CONTROL SUMMARY

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It includes information about communication standards that will be followed

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False

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True or false. Projects generate few of deliverables or documents

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Resource allocation

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It is scheduling of activities and the resources required by those activities while taking into consideration both the resource availability and the project time.

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1. Determine quickly what resource you will need 2. Determine who the best people are in that are 3. Approach their line manager and check on their availability 4. Assuming they are available put their name down against the relevant tasks in your project plan 5. Get your project plan into your office and get it baselined as soon as possible.

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FIVE KEY TO EFFECTIVE PROJECT RESOURCE ALLOCATION

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1. Resource Overallocation

2. Resource Availability

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ELEMENTS IN RESOURCE SCHEDULING:

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1. Check with the resource whether it is possible to complete the various tasks at the same time.

2. Re-plan so that the tasks are done at different times

3. Request additional resource

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Remedy for resource Overallocation

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Overallocation

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It is a resource allocation misstep that occurs when an organization has insufficient resources to complete all of the critical tasks assigned within a given time frame.

Front 25

Resource Availability

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It is knowing what dates you are going to need resources to deliver certain tasks to, that your project communications management kicks into gear, you communicate these to the relevant project management stakeholders so that they can allocate the resource required to your project

Front 26

False

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True or false. Reactive project resource management is one of the keys to successful project teams

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Resource Levelling

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It is a technique in which start and finish dates are adjusted based on resource limitation with the goal of balancing demand for resources with the available supply.

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Project resource leveling

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It is a process of resolving these conflicting resources

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Project Resource Levelling

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It is used to balance the workload of primary resources over the course of the project[s], usually at the expense of one of the traditional triple constraints (time, cost, scope).

Front 30

True

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True or false. Leveling could result in a later project finish date if the tasks affected are in the critical path.

Front 31

work orders

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Many organizations have maintenance backlogs which consists of __________

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1. Estimates

2. report date,

3. priority,

4. asset operational requirements,

5. safety concerns

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Attributes of work order:

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False

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True or false. Without resource-leveling, the organization (planner, scheduler, supervisor) is most likely performing objective selection.

Front 34

Critical Path Method

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It is a common resource levelling technique

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Critical Path Method (CPM)

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one of the most popular methods to plan and control work in project management

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CPM

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defines how long it will take to complete a project and what key activities will compose the scope of work

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Critical Path

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longest sequence of tasks that must be completed to successfully conclude a project, from start to finish

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critical Path

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It identifies important deadlines and the activities which must be completed on time

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CPM algorithm

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It is used by managers to define the least amount of time necessary to complete each task with the least amount of slack

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critical path analysis (CPA)

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CRITICAL PATH METHOD (CPM) is also known as _________

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Paths

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sequences of tasks required to complete

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CPM

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scheduling procedure that uses a network diagram to depict a project and the sequences of tasks required to complete

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CPM

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used in project management to create project schedules and helps project managers create a timeline for the project

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a. Identifying every task necessary to complete the project and the dependencies between them

b. Estimating the duration of the project tasks

c. Focusing on planning, scheduling and controlling critical activities

d. Setting project milestones and deliverables

e. Setting stakeholder expectations related to deadlines

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critical path method includes:

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Earliest start time (ES)

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earliest time that a task can be started in your project.

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Latest start time (LS)

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very last minute in which you can start a task before it threatens to upset your project schedule.

Front 47

Earliest finish time (EF)

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earliest an activity can be completed, based on its duration and its earliest start time

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Latest finish time (LF)

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latest an activity can be completed, based on its duration and its latest start time

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Float

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Also known as slack

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Float

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describes how long you can delay a task before it impacts the planned schedule and threatens the project’s deadline

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True

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True or false. The tasks on the critical path have zero float

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False

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True or false. If an activity has a float greater than zero, it means it cannot be delayed without affecting the project completion time.

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Crash duration

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It describes the shortest amount of time that a task can be scheduled.

Front 54

Crash duration

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This often means a reduction in quality, but is based on a relationship between cost and time.

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Critical path drag

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If time is added to the project because of a constraint, that is called

Front 56

Critical path drag

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It is how much longer a project will take because of constraints on tasks in the critical path

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Resource scheduling

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refers to the set of actions and methodology used by organizations to efficiently assign the resources they have to jobs, individual tasks or projects they need to complete.

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Resource availability

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refers to the information about what resources you can use to service projects, when, and under what conditions

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PMBOK

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Refers to document containing standard terminology, best practices and process guidelines around project management