Writing Informational Reports : An Informational Report Essay
1. Chapter 17 discusses something known as an informational report. An informational report “informs or instructs and presents details of events, activities, individuals, or conditions without analysis” (“Report,” n.d.) as the University of Minnesota notes in an online module. The common goals of these reports is to explain why or how something in particular happens, as the textbook notes. Taking many forms, informational reports are a large part of technical communication.
2. Informational reports take many forms, but the textbook notes five basic formats they are found in. The first are directives, which explain “a policy or procedure you want your readers to follow.” Secondly are field reports, which “describe inspections, maintenance, and site studies” of things observed in the field. Next are progress reports, which “describe ongoing projects,” and status reports, which describe the entire range of operations of a department, division, etc.” Finally, there are incident reports, which “describe events such as workplace accidents, health or safety emergencies, and/or equipment problems” (Markel, 2012).
3. Directives are documents that instruct others. The primary purpose of these is to explain how one desires something to be done. Chapter 17 notes, “In directives, you explain a policy or procedure you want your readers to follow” (Markel, 2012). These are useful both internally within businesses and externally with…