Simple Getaways: A Case Study

Great Essays
With the standards of technology growing every day and the demand for businesses to maintain with the rapid pace, there is a constant need for advancements. Simple Getaways is an excellent example of this need. Since Simple Getaways spans the Western United States with 12 different offices and requires the ability to accommodate for more, but they need the tools to accomplish this. With approximately 2-300 employees operating in a Microsoft based environment, some form of information processing system is not just nice to have, but a requirement.

The Solution Microsoft SharePoint Online (Microsoft, 2015) is the product which can resolve all of the struggles Simple Getaways is facing today and allow for further expandability in the future.
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Having the capability to configure workflows through SPO further digitalizes documents and automates their required lifecycle through Simple Getaways customized processes. With this ability to create workflows, additional communication is also gained to increase visibility of the process and keep all involved personnel in the loop on the process. An example of where this would directly improve Simple Getaways administrative tasks could be in an employee’s request for approval for vacation. With the current process this could take employees and managers days of work because of the physical paper involved and it being passed to each required approver. With SPO, this could be configured in a workflow so that the employee submits the requested time off by entering an entry on an Out of Office calendar, after reviewing the other employee scheduled vacations. When the entry is submitted the manager of the employee is notified via email of the employees request and is prompted to approve or decline the request. The manager clicks the link in the email to open the request and approves or declines the request from SPO. If further approval is required, the last step is repeated for additional approvers. After each approval, automatic emails can be sent to the requesting employee or individuals involved. As the final step of the workflow, SPO updates the calendar entry to change the status of the request to “Approved”. Within a matter of minutes, the employees request was submitted, approved, and communicated to all required personnel, enormously improving the performance of the process. This workflow process can be configured to fit almost any process Simple Getaways requires to improve overall efficiency and automation. (Below is a diagram showing the workflow process and its ability to improve

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