Business Letters And Emails Are Commonly Accepted Ways Of Written Communication
When composing a letter in Japan, it is crucial to include the name of the sender and the business with which that person works with and place the recipient’s information on the opposite side of the paper. The use of Letters are always formal to show respect and emphasize this through the use of a salutation in the beginning such as “Dear Sir” (Tamiya King). Each letter should contain a salutation (and or a brief introduction), following with the body, and a conclusion.
Tone and context of words are the utmost influential characteristics of written communication and often have severe consequences if not looked after. Writing to someone over one’s paygrade needs to emphasize a higher importance on respect and honor. Drafting a letter or email to a fellow coworker still needs to maintain a level of respect and formal tone. It is of utter importance to use the latter two characteristics when speaking to a superior. An example of a well drafted written letter or email would contain:
• Heading with the sender and recipient’s information
• Simple and respectful greeting
• Concise, friendly, and clear body with main message
• Brief conclusion to wrap up the main idea behind the message