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15 Cards in this Set
- Front
- Back
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Records may only be destroyed: |
B. in accordance with the retention policy. |
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Business documents are scanned into the system with the appropriate quality controls. How long should a user wait to destroy the physical documents? |
C. In accordance with the records retention schedule |
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A small business without an IT department and with a limited budget is requesting proposals for implementing a new ECM solution where they can collaborate and search for business documents. Which of the following would be the BEST solution to their RFP? |
C. A cloud-based solution with predictable per user/per month fees. |
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A small business with no centralized server and where the majority of users work remotely wants to be able to store and share documents between employees. Which of the following would be the BEST method to make these documents accessible? |
D. Store documents in the cloud
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Which of the following is BEST used as the key index for data entry of human resource documents? |
D. Employee identification number
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Which of the following describes the ability to perform work on an item in an ECM system without others being able to access the object simultaneously? |
C. Check-in/check-out |
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Which of the following is a secure way to access a remote network? |
C. VPN |
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Ann, a customer, is logged into the ECM but cannot access a specific file in the system. Which of the following is MOST likely the issue? |
B. Authorization |
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A company wants to give their vendors, outside the firewall, access to the ECM system. Which of the following would be a key component in implementing this requirement? |
D. VPN
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Which of the following is the MOST secure way to dispose of paper records that have met the required retention timeframe? |
C. Secure shredding |
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At a warehouse for a large supermarket, the possibility of using bar code readers for stocking, inspecting delivered merchandise, and rapidly entering information into databases is being examined. The merchandise is diverse and comes in a variety of sizes and weights. Which of the following would be MOST suitable? |
B. Handheld scanners |
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Forms are written by hand and then faxed between two manufacturing sites. The organization wishes to enhance their operation and reduce costs. Which of the following solutions is the MOST appropriate? |
A. Integrate a network scanner and scan to email. |
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Which of the following BEST describes the method of backing up only changed sections after the last back-up? |
D. Incremental
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JPEG is a file format commonly used when saving: |
C. photographs. |
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Paper weight is often described in pounds. MOST often, the higher the paper weight the: |
C. thicker the stock. |
