Data Retention Policy

1 Data archiving is the process of moving data that is no longer actively used to a separate storage device for long-term retention. Archive data consists of older data that is still important to the organization and may be needed for future reference, as well as data that must be retained for regulatory compliance. Data archives are indexed and have search capabilities so files and parts of files can be easily located and retrieved. Archiving information involves removing old inactive files from the main filing system, thereby freeing space for current 'active' files that need to be accessed regularly but with the advantage that they can be retrieved at a later date if required. Usually it is easy to predict when something needs to be archived …show more content…
Once you have retrieved your data you need to make sure you archive it properly again so in the future if you need to retrieve it again you or anyone at the work place is able. Deleting files and retrieving archived files sounds very similar but are very different in many ways. ]

1.4 A data retention policy is the first step in helping protect an organization's data and avoid financial, civil and criminal penalties that increasingly accompany poor data management practices. Local, state, federal and international laws and industry regulations not only specify the types of data organizations and businesses must retain, legislation and industry guidelines also dictate how long specific types of data must be maintained and even the manner in which the data is to be stored. But legal considerations aren't the only reason to develop and implement strong data retention practices.

Data retention policies form an important foundation for helping manage an organization's data. In addition to paper documentation, corporations increasingly are creating and relying upon large streams of electronic information that often aren't cataloged or stored in traditional filing