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80 Cards in this Set
- Front
- Back
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What are permissible action prior to the start of the FY?
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If the appropriation act is enacted prior to the start of the FY for which the appropriation is being made; contracts may be entered into upon enactment and before the start of the FY, provided no payments or expenditures are made until the start of the FY.
Otherwise, "Subject to Availability" clause. |
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Federal appropriations law can be categorized into which three topical areas?
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Purpose
Time Amount |
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Decisions of Fiscal Law questions are officially rendered by whom?
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The Comptroller General
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How many basic types of budget authority are used in the Federal Government?
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Six
Appropriations Contract Authority Borrowing Authority Monetary Grants Spending Authority Loan and Loan Guarantee Authority |
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Annual appropriations remain available for how long?
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One fiscal year
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O&M is an example of what type of appropriation?
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Annual
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RDT&E is an example of what type of appropriation?
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Multi-year
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Budget authority does not expire in what type of appropriation?
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No-year
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Which law established the House and Senate Budget Committees and the Congressional Budget Office (CBO)?
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Congressional Budget Act of 1974
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What are the three tests which must be met for use of the necessary expense doctrine?
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Logical relationship
Not prohibited by law Not funded elsewhere |
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Who are determined to be accountable officers in the federal government?
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Certifying and Disbursing Officers
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Who grants relief of liability to a certifying officer for erroneous or illegal payments in the DoD?
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DFAS
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What type of budgetary resources remain available for new obligations for two or more fiscal years?
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Multi-year authority
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What type of budgetary resources remain available for new obligations until the purpose for which they were provided is carried out?
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No-year authority
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What type of Congressional resolution can be thought of a a temporary appropriations act?
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Continuing resolution
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What act required the POTUS to submit an annual budget?
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Budgeting and Accounting Act of 1921
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What act created the OMB?
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Budgeting and Accounting Act of 1921
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What act created the GAO?
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Budgeting and Accounting Act of 1921
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Article 1 Section 7
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Empowers Congress to pass bill for raising revenue and how bills move from Congress to the POTUS
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Article 1 Section 8 Clause 1
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Empowers Congress to collect taxes
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Article 1 Section 9 Clause 7
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requires an appropriation in law before money may be spent from the Treasury
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10th Amendment
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Powers not delegated to the United States by the Constitution are reserved for the States.
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What are the two types of funds certification?
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Fiduciary and Pecuniary
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What is a Fiduciary Certifier?
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Responsible for the use of appropriated funds as to the proper Purpose, Time, and Amount.
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What is a Pecuniary Certifier?
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Responsible for the accuracy of the disbursement of funds.
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What is the basic statute for Purpose?
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31 USC 1301(a)
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The Necessary Expense Doctrine is also known as what?
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The Purpose
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What are the three tests of Purpose?
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Logical relationship to the appropriation
Not prohibited by law Not funded elsewhere |
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What is the basic statute regarding Time?
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31 USC 1502
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What does 31 USC 1502 state?
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"the balance of a fixed-term appropriation is available only for payment of expenses properly incurred during the period of availability or to complete contracts properly made within that period."
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The bona fide needs rule is also known as what?
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The Time
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What does the bona fide needs rule state?
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"a fiscal year appropriation may be obligated only to meet a legitimate, or bona fide, need arising in, or in some cases arising prior to but continuing to exist in, the fiscal year for which the appropriation was made."
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Obligation rules for contractor default.
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1. A bona fide need must still exist
2. The replacement cannot exceed the scope of the original contract 3. Must be awarded within a reasonable amount of time after termination. |
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What are the appropriation lives?
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Single year
Multi-year No year |
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When can no year appropriations be closed?
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Agency head or POTUS determines purpose fufilled and no disbursements for two years.
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What can expired appropriations be used for?
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The valid upward or downward adjustments of obligations that were properly incurred against the account during the unexpired phase.
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What is the 1% rule?
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Pursuant to 31 USC 1553(b), not to exceed 1 % of the total appropriations for this account is apportioned for the purpose of paying legitimate obligations related to canceled appropriations.
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What three codes are the foundation of the ADA?
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31 USC 1341
31 USC 1342 31 USC 1517 |
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What does 31 USC 1341 state?
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An officer or employee of the US or DC may not:
1. make or authorize an expenditure or obligation exceeding the amount available in an appropriation 2. involve either government in a contract or obligation for the payment of money before an appropriation is made unless authorized by law. |
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What are the types of budget authority?
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Appropriations
Contract Borrowing Monetary Credits Offsetting collections and reciepts Loan and loan guarantee authority |
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What does 31 USC 1342 cover?
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Voluntary services
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What does 31 USC 1517 state?
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An officer or employee of the US or DC may not make or authorize an expenditure or obligation exceeding:
1. an apportionment; or, 2. the amount permitted by regulations perscribed under section 1514. |
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What three concepts cover augmentation?
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The miscellaneous reciepts statute
The purpose statute Employee compensation from outside sources statutes |
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What are the principles of recording an obligation?
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An obligation is a legal liability to pay with appropriated funds
Over or under recording obligations are equally improper Recording only evidences the obligation; it does not create it. |
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Under a CRA, if you obligate at the current rate and the Congress finally appropriates at a lesser rate, have you committed an ADA violation?
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No.
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How can a certifying officer insulate himself from pecuniary liability?
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By getting a legal opinion or advance decision.
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What is the statute of limitations for an accountable officer?
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For errors: 3 years from the time CG receives the account
For fraud: No time limit |
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What is the basic axiom of fiscal law?
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The expenditure of public funds is proper only when authorized by Congress, not that public funds may be expended unless prohibited by Congress.
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What is the main focus of DoD finance?
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Certification and payments
Collections Control of public funds (Note: not budgeting) |
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What three types of officials are accountable individuals?
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Disbursing Officers
Certifying Officers accountable officials |
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Travel entitlements are split into two main categories.
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TDY
PCS |
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What comprimises a Payment Package?
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A copy of the purchase order or contract
A proper invoice Receiving report Acceptance of the product or service |
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What form is used for collecting?
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DD 1131
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Debt >180 days goes where?
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It is refered to the Treasury for action.
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How many aspects of security must the DO address per the DoD FMR
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18
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What are some examples of a DO's account irregularity
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Out-of-balance
Check issue overdraft Check underdraft |
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For how long must a DO maintain records
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Not less than 6 years and 3 months
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What are the three accounting systems in use by the USA?
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Budgetary
Financial Cost |
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What is budgetary accounting?
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Tracking the status of resources (i.e. expenditures)
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What is financial accounting?
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Tracking assets & liabilities
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What is cost accounting?
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Tracking performance
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1921 Budget and Accounting Act.
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Established the GAO and OMB.
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1949 Federal Property and Administrative Services Act.
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Established GSA
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1950 Accounting and Auditing Procedures Act
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Required apportionment, allocation systems
Expanded anti-defiency, required reporting Mandated principles/standards Established JFMIP |
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1982 Prompt Payment Act
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Required agencies to pay bills when due and pay interest
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1982 Debt Collection Act
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Strengthened ability to collect recievables
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1982 FMFIA
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Required agencies to report annually any aspects of their accounting system not conforming to GAO's standards
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1990 CFO Act
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Required appointment of CFOs in 24 Federal agencies
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1993 GPRA
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Define long-term goals
Set performance targets Report actual performance |
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1994 Government Management Reform Act (GMRA)
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Requires direct deposit of wages salary and retirement
Requires consolidated financial ststement for executive branch |
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1996 FFMIA
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Required systems to control costs
standards for consistency in financial reporting |
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What are the types of government funds (not length)?
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Trust
Appropriated Reimbursable Revolving NAF |
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What are the two primary obligating documets?
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Contracts
MIPRs |
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What are the two types of MIPRs?
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Project orders
Economy Act orders |
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What are the GAO Internal Control Standards?
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CRIME
Control activities Risk assessment Information and communications Monitoring Environment |
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What does each DoD internal audit organization ensure?
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Plans are established
Written policies and procedures are provided |
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What are the three types of audits?
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Financial
Performance Attestation |
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What are the phases of an audit?
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Plan
Review Report |
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What are the three major functions in DoD finance?
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Certification and disbursement; collection; and control
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What organization is responsible for finance requirements?
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DFAS
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