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20 Cards in this Set
- Front
- Back
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What are the relevant references |
NZBR 26, Chapter 10 NZBR 862 vol. 2, Chapter 1 DFI 51, Article 4.18 DFI 40.1, Part 4, Chapter 2, Section 4 |
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Stock taking principles |
Confirm on board stores holdings Check the standard of stock administration and the effectiveness of control over stores, their issue and receipts Deter and detect loss by theft or fraud Ensure stock carried is not defective Enable accounting records to be adjusted to reflect the actual stores held |
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What is the stocktaking period |
1 July - 30 June. Financial year |
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What is the best times to conduct a stock take |
Long maintenance period Slow tempo At sea |
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What should you consider as a manager when conducting a stocktake |
Separation of duties (between personnal) What the ships programme is like Completed before the financial year What resources are required |
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What are the stocktaking cycles, give examples |
Annually - Storeroom Biannually - PLRS, Medical consumables Monthly - Ammo ,Weapons, Medical Pharm, Controlled Drugs |
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Why should you only extract a few bins at a time |
You can't make any transactions in pulled bins - any transactions made will effect your stocktaking |
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Who is respoible for the physical count of medical inventory |
Medics |
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Who is responsible for the physical count of Ammunition and weapons |
WT/WE or OOQ |
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What should you be looking out for when physically counting items |
Correct QTY Serial / batch numbers Items not damaged Clear labels |
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What should be done with items found in a bin that are not on a count sheet |
Check surrounding bins Check PA Note down on count sheet |
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What must be done if there is a variance in the controlled drugs, weapons or Ammunition stocktaking? |
LSS investigation Inform command Command investigation 126 potential 311 |
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If there is a variance in a PLR stocktaking what must be done |
LSS investigation Custodian does minute 126 against custodian 311 actioned |
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Describe the LSS investigation process if an item of significance is missing |
Check Bi-Query reports Ask other departments SAP movements Ask other ships LSS Daily orders |
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What variance levels are acceptable for approval by the LSS team |
Dependant on the MLO - what is agreed IPV - Fleet Supply Advisor |
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If there is a variance with an item of significance in a storeroom stocktake what action is to be taken |
LSS investigation Do a minute to MLO MLO takes minute to CO Approved Conduct 311 |
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Who has the authority to finalise a stocktake |
PAM |
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When is the stocktaking report required to be rendered and who too |
BLT 1st Feb & 1st Aug for Tue period ending 31st Dec & 30th Jun. To the MLO |
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What information is required to be stated in a stocktake report |
The total value of the inventory stockholding The total vavle of surpluses The total value of deficiencies Reason for high decrepancies Copy of any MD 311 Copy of any RNZN 126 A list of unaccounted for ZSAS & ZNAS class items A list of unaccounted for ZSCO & ZNCO class items that individuals exceed SAP moving average price of $1000 Copies if the PA variance reports Any associated investigation reports |
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Bi-Query reports to check before stocktaking |
Transactions Not complete Items linked to multiple bins Items about to expire COSAL items with no bin control set Items on charge not in a bin Items with a negative balance Make sure paperwork is receipted |
