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89 Cards in this Set
- Front
- Back
- 3rd side (hint)
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WHAT IS SCG RESPONSIBLE FOR? |
Planning, procurement, processing of demands, and consumption recording of: - Op Stores - Routine Demands - OPDEFs/STDMs - Medical - Fuel - Ammo - Freight Requirements |
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WHAT ARE THE CLASSES OF SUPPLY? |
1. Subsistence Stores, food stuffs 2. General Stores 3. Fuels, Oils & Lubricants (FOL) 4. Construction Materials 5. Ammunition 6. Personal Demand Items 7. Principle Items 8. Medical & Dental Stores 9. Repair Items 10. Non-Military Items |
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WHAT ARE THE RETURN PRE-CHECKS? |
1. Item serv. & Class. Checks 2. Reason for return 3. If item is serv., check req. For COSAL 4. If an item is U/S - FMMS Jobs attached? 5. Is a replacement req.? 6. Is there any special packaging or transport req.? (Haz Goods, DG, Ammo, etc) |
6 points |
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WHAT ITEMS CAN BE RETURNED TO NSD? |
1. OPFD's (Life Jackets) 2. ITAR Items 3. Disposals/BER Items 4. Serv, NLR, Excess to COSAL items |
4 points |
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WHAT ITEMS CAN BE RETURNED TO THE FIRM? |
1. Items for re-calibration 2. Items for repair 3. Items in an unknown state |
3 points |
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WHAT IS THE IMPORTANCE OF RESERVING STORES VIA FMMS? |
1. Historical consumption rates of material 2. Supporting data to influence COSAL holdings 3. Req. Dates can be stated against res. Items allowing LSS staff to prioritise demands 4. FMMS Jobs have financial implications 5. Item is issued to the job raised in FMMS |
5 points |
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WHAT ARE THE PRE-CHECKS FOR A REQUEST FOR STORES? |
1. Is the NSN correct & valid? 2. Is the item in stock? 3. Is the demand reasonable? 4. Is the demand logical? 5. Who is making the demand? Do they have approval? 6. Is the demand greater than the existing allowance? |
6 points |
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WHAT IS FINDEL? |
Financial Delegation is the authority to incur costs and authorise expenditure of public money against approved budgets |
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WHAT ARE THE SIX AUTHORITY CODES IN PA? |
ENQ - Enquiry CUST - Customer LSS - Log. Supply Specialist SO - Supply Officer PAM - PA Manager ADMIN - Administrator |
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WHAT ARE THE FOUR KEY TASKS OF JOINT FORCES? |
1. Operations 2. Exercises 3. Contingency Plans 4. Exchanges |
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WHO FALLS UNDER DLC COMMAND? |
1. LCM 2. LCL 3. LCA 4. DSSG - Defence Shared Services Group 5. SCM - Supply Chain Management 6. CoS - Chief of Staff
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6 Points |
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WHO ARE THE COMMANDERS OF FEA & WHAT ARE THEIR UNITS? |
1. Fleet Engineering Current Operations - CDR P. Wheadon 2. Fleet Engineering Future Operations - CDR P. Matenga |
2 Points |
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WHAT THREE BUSINESS UNITS MAKE UP THE LC(M) ORGANISATION? |
1. FEA - Fleet Engineering Authority 2. SCG - Suplly Chain Group 3. LSG - Logistics Support Group |
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WHO IS CHIEF OF NAVY (CN)? |
RADM D. Proctor |
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WHO IS SCM? |
CDR J. Simpkins |
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WHO IS LC(M)? |
CAPT M. Worsfold |
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WHO IS LC(A)? |
GPCAPT W. BUTT |
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WHO IS LC(L)? |
COL S. Piercy |
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WHO IS COMLOG? |
Current: BRIG R. Krushka Soon to be: CDRE Brown |
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WHO IS COMJFNZ? |
RADM J. Gilmour |
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WHO IS J4 (LOGISTICS)/CoS OFFICER (SUPPORT)? |
CAPT Q. Randall |
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WHO IS MCC? |
CDRE A. Millar |
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WHO IS ACC? |
Air CDRE T. Walshe |
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WHO IS LCC? |
BRIG J. Bliss |
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WHAT FORM IS USED FOR FINDEL? |
MD960 - Delegations Cover Sheet |
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WHAT ARE THE PRE-CHECKS FOR CST PRIOR TO ISS/RES. ITEMS? |
1. Check FINDEL 2. Check COSAL - Logical Qtys (ordering to COSAL) 3. Is the item in stock? 4. Does the Cost Centre match? 5. Is an RTS applicable? (Is it an ASSET or ZSCO) |
5 Points |
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WHAT ARE THE REASONS BEHIND A MIN. $50 LP ORDER? |
1. Built-in freight costs 2. Man hours to generate 3. Cost associated with the supplier processing the ship's order 4. SRM transaction fees |
4 Points |
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WHAT IS THE LP FINDEL FOR A LSS? |
$500 |
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WHEN IS IT APPROPRIATE TO GO OUTSIDE AN APPROVED VENDOR CONTRACT FOR SUPPLY? WHAT IS REQUIRED? |
> When an approved vendor is unable to supply a required item > An email from the approved vendor must be supplied confirming this > A quote for the required item is to be obtained from an appropriate vendor |
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WHAT HAPPENS WHEN ITEMS SUPPLIED ARE INCORRECT OR DAMAGED? |
Contact the vendor directly for a return note, once received, attach to the item for pick up |
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WHAT DO YOU DO IF GOODS ARE DELIVERED STRAIGHT TO THE SHIP DIRECTLY FROM THE SUPPLIER? |
Contact NSD (CST) so PO can be receipted in for payment |
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WHAT IS THE IMPORTANCE OF THE CORRECT USE OF GL CODES? |
Correct alignment to allocated budgets |
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WHAT FORM IS USED BY SHORE ESTABLISHMENTS FOR STORES DEMANDS? |
RNZN135 |
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WHAT FORM IS USED FOR A ONE-OFF PAYMENT TO NON-VENDORS? WHAT IS REQUIRED? |
> MD977B Requires FULL justification - Reason for use of non-vendor - correspondence from approved vendors stipulating they cannot supply the goor or service - Proof every avenue has been investigated |
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WHAT ARE THE THREE PAYMENT OPTIONS TO NON-VENDORS? |
1. MD977B sent directly to DSS Accounts Payable w justification & company invoice 2. SRM LP (Special Request) - attach MD977B, justification & invoice to shopping carts internal notes 3. NZDF Credit Card - Justification |
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WHAT IS A CRM? WHAT DO THEY DO? |
Contract Relationship Manager - forms the relationship between the purchaser and supplier |
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WHERE CAN STORES BE RECEIVED FROM? |
1. Suppliers: a) Defence Supply Depots b) Local Suppliers c) Overseas Suppliers when outside of NZ 2. Ship to Ship (Signal & CC action) 3. Dept. within RNZN Ships (PA RTN) |
3 Points |
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WHAT DO YOU DO UPON RECEIVING AN OPDEF/STDM? |
> Give item to a SR of Dept > Get them to sign & date paperwork > Receipt in PA > Update OPDEF/STDM Logs > Update Pre-Sailing Report > Send Freight Received Signal > File paperwork accordingly |
7 Points |
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WHEN SHOULD A STANDALONE RECEIPT FUNCTION BE USED? |
When receiving items with no PO |
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WHAT PRE-CHECKS ARE DONE PRIOR TO ISSUING STORES? |
1. Is the NSN Correct? 2. Check S/Ns & B/Ns if appl. & their expiry dates 3. Cost Centre 4. Quantities 5. Check the packaging of item |
5 Points |
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WHAT IS A GRATUITOUS ISSUE? |
It is the issue of stores without charge to individuals or organisations other than NZDF units |
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WHO HAS AUTHORITY FOR GRATUITOUS ISSUES? WHAT ARE THEIR AMOUNTS? |
Above $500K - MOD Up to $500K - CDF Up to $200K - Service Chiefs, VCDF (for HQJFNZ & NZDF Agencies), COMLOG, J4 (HQJFNZ) CN has sub-delegated authority: Up to $15K - MCC JFNZ Up to $15K - COs of sea-going ships |
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WHAT ARE THE LIMITATIONS OF GRATUITOUS ISSUES? |
>Should be limited to obsolete stores which are about to be disposed of, or stores in which the issue would be of particular cost savings or benefit to the NZDF > NOT to be issued/used as a method of dumping/disposal |
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WHY ARE RETURNS DONE? |
1. To repair or calibrate an U/S item 2. To return an item that is NLR 3. Returned in order to transfer to another ship 4. Ship is holding excess to COSAL |
4 Points |
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WHAT DOES HELD ON DEPOSIT MEAN? WHAT IS IT MAINLY USED FOR? |
It is basically held on behalf of and is mainly used for Medical and Ammo thatvis kept on charge in PA, however is physically held in another location. HOD Function is mainly used in maintenance periods, LSS still remain responsible for these items. |
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WHAT IS THE FIRM? |
Fleet Inventory Repair and Maintenance AKA Babcock |
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WHAT SHOULD YOU EXPECT FROM A CUSTOMER RETURNING AN ITEM? |
1. FMMS Job/ Root Failure Report 2. NSN should be incl. in FMMS Report comments 3. Qty of items being returned incl. in FMMS Report comments 4. If the item is U/S comments in the FMMS Report must describe the fault in detail 5. S/Ns if appl. recorded on FMMS report comments |
5 Points |
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UNDER WHAT CIRCUMSTANCES WOULD AN ITEM BEING SERVICED BY BABCOCK NOT REQUIRE AN RTS TO NSD? |
If the item is not leaving ship & Babcock are going onboard to repair or tag an item(s) |
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WHAT IS THE CRITERIA FOR RETURNING STORES TO LOCAL SUPPLIERS? |
1. Incorrect item supplied 2. Item supplied damaged |
2 Points |
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WHAT ARE THE THREE TYPES OF LOANS USED? GIVE BRIEF DESCRIPTIONS |
INDIVIDUAL LOAN - items which are for personal use i.e. bedding, antiflash TEMP LOAN - items which are required for a period NOT exceeding 7 days, to be recorded on form MD239 PERMANENT LOAN (PLR) - AIU Stores which are in continuous use outside of authorised storerooms |
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WHAT FORM IS USED FOR INDIVIDUAL LOANS? |
RNZN 125 - Loan Issue Card AKA Bedding Card |
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WHAT CURRENT PROCESS IS IN PLACE IN ORDER TO ENSURE ALL ITEMS ARE RETURNED TO STORES PRIOR TO POSTING FROM SHIP? |
Posting Off Form |
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WHAT FORM IS USED FOR TEMP LOANS? |
MD239 - Record of Stores Supplied on Temporary Loan |
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WHAT ARE THE FOUR ACCOUNTING INSTRUCTIONS FOR TEMP LOAN ITEMS? |
1. Max. 7 days 2. Returned or re-issued after 7 days 3. Return to store once item(s) are NLR 4. Work Bench Loan on SAP may be utilised |
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WHAT ACTIONS MAY YOU TAKE IF AN ITEM SIGNED OUT ON TEMP LOAN HAS EXCEEDED 7 DAYS? |
Email action requesting for item to be returned, otherwise re-issue for another 7 days. If item is missing, investigate prior to raising an RNZN 126. |
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WHEN ARE YOU REQUIRED TO CONFIRM PLR STOCK HOLDINGS? |
1. Every 6 months 2. Upon change of Custodian 3. Prior to Maintenance period 4. Held on Behalf/Deposit 5. Change of Stock Holdings |
5 Points |
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WHAT IS THE PROCESS IF A CUSTODIAN OF A PLR IS LEAVING SHIP W/O REPLACEMENT? |
The CO may assign someone else as the custodian of the PLR. REF: NZBR 26 CHAP 08 ART 0806 PARA 02 |
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HOW MANY OP CENTRES ARE THERE? WHAT ARE THESE? |
7 OP Centres TEK - General Stores TEKL - PLR TEKP - Pharmaceuticals TEKF - Fuel TEKW - Weapons TEKA - Ammunition TEKM - Medical |
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WHAT IS THE PURPOSE OF COSAL? |
To ensure that a ship has sufficient stores, spares & equipment to enable it to maintain operational levels whilst ensuring that resources are managed effecticely & prudently; balancing risk with an optimised level of inventory across the Fleet. |
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WHAT TWO CATEGORIES OF STORES MAKE UP COSAL? |
1. Spares List 2. AIU List |
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WHAT ARE AIU ITEMS? |
Items which require further accounting to ensure they are available and in a fit state for the purpose for which they were purchased when/where required. |
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WHAT ARE SMI ITEMS? |
Specially Managed Items are AIU Items, which in addition to standard military accounting, require close control and supervision and are maintained and exercised by commanders & their staff. i.e. weapons, night vision goggles, body armour. |
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WHAT ARE THE FIVE FACTORS THAT AFFECT COSAL CHANGES? |
1. Usage or consumption rates 2. Insurance spares 3. Base or contractor assistance required to effect repair 4. Availability of items from local or overseas suppliers 5. On board levels of capability to effect repair |
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WHAT DOES ECP STAND FOR? |
Engineering Change Proposal |
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WHAT DOES CCP STAND FOR? |
Configuration Change Proposal |
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WHAT ARE THE FIVE REASONS FOR WHY THERE ARE COSAL AMMENDMENTS? |
1. Introduction of new equipment 2. Removal of equipment 3. Obsolescence 4. Operational Requirements 5. Maintenance Routines |
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WHAT IS REQUIRED WHEN APPLYING FOR A SHIP'S COSAL TO BE AMENDED? |
A written application via COSAL Amendment minute are to be made to SCM with the following info: 1. Item description 2. NIIN 3. Current allowance & propsed allowance 4. Full justification for change and whether it may apply to other ships (if known) |
What application and what information is to be provided? |
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WHO IS RESPONSIBLE FOR OVERSEEING THE SECURITY & SAFE CUSTODY OF MEDICAL STORES? |
The CO of the HMNZS Ship. There is the exception of controlled drugs, which responsibility of these may be further delegated by the CO in writing. |
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WHAT SIGNATURES MUST SHIPS SUPPLY TO HEALTH SUPPORT SERVICES (HSS)? WHAT FORM IS USED? |
Specimen Signatures for the Ship's CO on form MD1578 |
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WHO APPROVES THE COSAL FOR SHIPS MEDICAL STORES? |
Deployable Health Officer (Northern) (DHO(N)) |
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IF WANTING TO REQUEST TO CHANGE A SHIP'S MEDICAL COSAL, WHO MUST THE SHIP GO THROUGH? |
LC(M) SCM in the first instance. |
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WHEN MUST DEMANDS BE PLACED FOR MEDICAL STORES? |
1. Bulk Medical Stores demands - 6 weeks prior to RDD 2. Minor medical demands - 15 CALENDAR days prior to RDD 3. Priority Demands - 3 Day lead time (is not acceptable demand is being made due to poor planning) |
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WHERE DO CLASS 8 STORES GET DISPATCHED TO? |
1. Controlled Drugs - NHU iaw NZBR 26 CHAP 11 2. All other class 8 stores - NSD 3. All other class 8 stores when being dispatched direct to ship outside of DNB - THE SHIP |
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IF THE CO OF THE SHIP IS ABSENT, WHO MAY SIGN MEDICAL ORDERS? |
MO - Medical Officer; or FMO - Fleet Medical Officer; along with SO - Supply Officer (for FINDEL) |
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CAN A PURCHASE REQ BE CONVERTED INTO A PO W/O THE CO'S SIGNATURE? |
No. |
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WHAT CHECKS ARE TO BE MADE BY THE SHIPS MEDIC PRIOR TO RECEIPTING MEDICAL STORES? |
1. The general condition of the medical stores 2. Batch expiry dates are within an acceptable time period |
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Who's responsibility is it to pull the "batch expired" report for medical stores? |
It is the joint responsibility of the Medic & LSS |
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What is the process for medical stores demands? |
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WHAT ARE THE SIX RESPONSIBILITIES OF THE LSS WHEN DEALING WITH HAZ GOODS? |
1. PPE Equipment is available upon issue of haz goods 2. MSDS Sheet is located centrally and outside of storage location 3. MSDS Sheets are to be up to date at all times 4. All haz goods are to be recorded on an Assessment of Collections Sheet 5. An Assessment of Collections sheet is to be kept on board (Bridge or Stores Office) 6. All hazards are to be advised to the user upon issue |
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WHAT SEVEN STORES ITEMS MUST BE REPORTED IRRESPECTIVE OF VALUE TO THE CO? |
1. Narcotics 2. Explosives 3. Firearms 4. Ammunition 5. Hazardous or toxic substance 6. Radioactive items 7. Security classified items |
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WHAT 7 ITEMS ARE TO BE REPORTED TO CN IF POSSIBLY LOST OR STOLEN? |
1. Explosives or ammunition 2. Controlled drugs 3. Cryptographic controlled items 4. ITAR controlled items 5. SMI items incl. NVG & Body Armour 6. Firearms 7. Security classified items |
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WHEN MUST A RNZN 126 BE RAISED AND WHAT IS IT USED FOR? |
RNZN 126 must be raised for all items lost or damaged where personal negligence or responsibility is involved. It is used for recovering monies for lost stores from individuals. |
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WHAT CHECKS SHOULD BE DONE PRIOR TO RAISING AN RNZN 126? |
1. Check transaction history in Bi-Query 2. Check SAP material movements 3. Ask relevant departments if they have seen the item 4. Check Temp Loan Book 5. Liaise with other LSS's 6. Check relevant schools if they have the item |
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WHAT MUST BE OBTAINED PRIOR TO RAISING AN RNZN 126 & WHAT INFO WILL THIS CONTAIN? |
An Investigation Report from the Military Police with info of the the - Ratings details - Circumstance of the loss - Whether the loss will be recovered or written off (MP Suggestion) |
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WHAT IS THE COMPLETE RNZN 126 PROCESS? |
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DOES THE RESPONSIBLE INDIVIDUAL HAVE TO SIGN THE RNZN 126? |
No, regardless, the CO will make the decision |
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WHAT TWO POINTS ARE TO BE DISTINGUISHED PRIOR TO WRITE-OFF ACTION? |
1. A loss has in fact been sustained 2. An individual or individuals cannot reasonably be held responsible for the loss |
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WHO HAS THE AUTHORITY TO WRITE OFF ACCOUNTABLE INVENTORY? |
The CO of the ship may write off stores if rank if of LTCDR or higher, otherwise SCM shall write off stores (such as for IPVs) |
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WHAT INFO IS REQUIRED WITHIN THE WRITE-OFF REGISTER? |
1. The details of the originating unit 2. Brief details of the equipment lost 3. The value of the loss 4. The brief circumstances of the loss 5. The final disposition of the application |
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