Stocktaking

Front 1

Stocktaking period

Back 1

1 Jul - 30 Jun

Front 2

Best time to stocktake

Back 2

Extended maintenance

COSAL regeneration

At calm sea

Front 3

Considerations prior to annual stocktake

Back 3

Personnel

Ships programme

PAL periods

Time of the FY

Resources required

Front 4

Who is responsible for physical count of ammo and weapons

Back 4

OOQ

Senior rate WT

Front 5

Actions to take if there is stk variance in a controlled drug, weapons or ammo Stk?

Back 5

Report to CO

NZBR 26 chap 13 art 13.06

Front 6

Checks when counting items for annual stocktake

Back 6

Qty on packaging matches qty inside

Packaging is sufficient for item

S/N batch numbers

Serviceability

Labels are eligible

Front 7

Stocktaking principles

Back 7

NZBR 26, chap 10, sec 3, art 10.23, par A(1-5)

Front 8

Who has authority to finalise stocktake and what PA authority do they require

Back 8

Senior LSS authority PAM

Front 9

What information to be stated in bi-annual stocktaking report and state reference

Goes to fleet MLO

Back 9

NZBR 26, chap 10, sec 3, art 10.29, para C (1-4)

1. Total value of inventory stockholding

2. Total value of surpluses

3. Total value of deficiencies

4. Reasons for high discrepancies

Front 10

Sustainment Tools

Back 10

COSAL

RAS, Providore, MATCAS

NSE (National support elements eg. NZDSU)

Re Supply

NSD and priority demand process

Logdets

Front 11

Sustainment Tools

Back 11

COSAL

RAS

Providore

MATCAS

NSE (National support elements eg. NZDSU)

Re Supply

NSD and priority demand process

Lodgets

Front 12

When must a SARC be conducted and what is minimum required frequency of SARC?

Back 12

NZBR 99 vol 1, chap 3, part 2

Front 13

Benefits of MATCAS

Back 13

Speed

System availability

Urgent material demands

Standard process

Front 14

What is the MATCAS proforma?

Back 14

RNZN 558

Front 15

When do we use MATCAS

Back 15

Emergency breakdowns

WECCD

ECCD's

Emergency stations

Action Stations

Front 16

STDM request (department considerations)

Back 16

Operational Impact

Are there work around options if supply not possible?

Command Awareness?

Fmms job request raised

All info passed to LSS staff?

Front 17

STDM fundamentals

Back 17

Demands monitored by SCG priority demand

Process conducted via signal

Sent from SCG to next available port possible?

Freight to ship via K+N

Front 18

STDM form

Back 18

RNZN 559

Front 19

Responsibilities of duty LSS at sea

Back 19

Conducting and signing of Adjacent compartment rounds

Key press mustered and correct

First point of contact for queries of jobs outside of job after hours.

Assist with breakdown requirements

Front 20

5PMQ

Back 20

Ship/Unit

Serviceability

Serial/batch numbers

Shelf life

Packaging sufficient

MSDS

Qty matches paperwork

Front 21

Freight steps

Back 21

5PMQ

Manifest

Package and wrap

Weights and dims

Consignment MD460

Signal freight dispatch

Front 22

STDM checks

3 I's 4 C's

Back 22

Is this item in stock

Is there a higher assembly available?

If I'm company with other ships can a MSR be raised?

Can an alternative item be used

Can the item be cannibalised?

Can item be repaired on board?

Can item be locally purchased?

Front 23

Reasons for restore/destore

Back 23

Flooding

Ships refit

Stocktaking

Deployment

Mission specific equipment

Upgrading obsolete equipment

Front 24

Considerations when destoring or restoring

Back 24

Safety

Time and checks

Any maintenance on storerooms required

Resources

Transport requirements

Front 25

OPDEF BR

Back 25

NZBR 7

Front 26

If item non codified and required OPDEF action what is min requirement from ship?

Back 26

Local purchase

Front 27

When do PLR's get re-mustered

Back 27

NZBR 26 chap 10 sec 3, art 10.27, para d(1-4)

Front 28

Positions that make up LOGDET

Back 28

Senior LSS

MLO

Senior tech rate

Medic if applicable

Front 29

Purpose of OA

Back 29

NZBR 99(1)

Front 30

Freight Policy

Back 30

DFI 40.5, chap 5, art 05.2

Front 31

5 signals

Back 31

MSR - demands

MSA - answer

MSNR - not received within 4 hours

MSSD - material screen shipping directive

MSSR - confirmation of receipt

Front 32

Considerations raising an OPDEF

Back 32

NZBR 7 chap 2

Para 7 included on OPDEF signal if stores demanded

Before OPDEF signal released must have a ships PO

If items are assets an RTS must be included with PO

Further stores required after initial OPDEF signal to be requested in a continual numerical order following last item on OG signal (OPDEF SITREP)

Front 33

What initiates UMS

Back 33

MATCAS proforma when nil stock held on board

Front 34

Freight P1, P2, P3 dates

Back 34

P1 - same day processing

P2 - 3-4 days processing

P3 - 4-15 days processing

Front 35

3 methods of freight and variations

Back 35

Air - service or civi, domestic or international

Land - service or civi, domestic only

Sea - service or civilian, international only

Safe hand and UAB

Front 36

ICR purpose

Back 36

To conduct an internal audit of processes and procedures on ship

Completed bi-annually and recorded in MONICAR

Front 37

ICR purpose

Back 37

To conduct an internal audit of processes and procedures on ship

Completed bi-annually and recorded in MONICAR

Front 38

How long are ICR kept for and who are the submitted to

Back 38

Kept for 2 years

Report submitted to CFOR through fleet HOD for review

Front 39

ICR forms

Back 39

RNZN 0571-0582

Front 40

When are write off reports to be rendered to the SCM?

Back 40

1st Feb 1st aug for periods ending 31 December and 30 Jun respectively

Front 41

ICR key stakeholders

Back 41

Ship staff not apart of the dept usually JO's

Front 42

Who is the responsibility for ICR's?

Back 42

CO

Front 43

Considerations before MSR raised

Back 43

Operational impact if not supplied?

Priority

If ships in company compatible to supply?

Approx size and weight of item

Is item ITAR controlled?

HODs approval

Front 44

Considerations for MSA?

Back 44

Impact of ship supply item?

How many held?

Size, weight and packaging

Applicable HODs recommendation for release and Co approval

Can item be transferred(ITAR)

Front 45

What occurs on completion of UMS

Back 45

A PO is sent to SCG to reimburse transferred items

Front 46

Who pays for OPDEF's STDMs

Back 46

Materiel - unit cost centre

Freight - SCG

Front 47

What occurs if there is a variance in PLR stock takes and what must be done?

Back 47

LSS investigates

Inform command

Command conduct investigation

RNZN 126

Potential MD311

Front 48

LSS investigation process if item of significance missing

Back 48

Check Bi-query transactions

Check temp loan

Ask relevant depts

Sap material movements

Check other surrounding bins

Front 49

If item of significance for storing stock missing

Back 49

Recount, investigate, senior LSS write minute, MD311 process, write off actioned when stocktake finalised, add to write off register

Front 50

List some freight forms used

Back 50

MD 460

MD 461(A)

MD 380 label

Front 51

List some freight forms used

Back 51

MD 460

MD 461(A)

MD 380 label

MD 430(A) UOB

Front 52

What must accompany safe hand MD460

Back 52

Copy of photo page of passport

Copy of itinerary

Phone number and email address of safe hand