Is 350 Chap 5

Front 1

Describe the steps involved in the project initiation process (planning process) done later

Back 1

The process of project initiation includes, establishing and developing:

An initiation team
-Organize an initial core of project team members to assist in accomplishing project initiation

A relationship with the customer

A project initiation plan
-Define activities required to organize team

Management procedures
-Develop team communication and reporting procedures

A project management environment
-Collect and organize tools that will be used to manage project

A project workbook
Project workbook
– an online or hard-copy repository for all project correspondence, inputs, outputs, deliverables, procedures, and standards that are used

A project charter
-Project charter – a short, high-level document prepared for both internal and external stakeholders
It formally announces the establishment of the project.
It briefly describes its objectives, key assumptions, and stakeholders.

Front 2

Explain the need for and the contents of a Project Scope Statement and Baseline Project Plan.

Back 2

The 2 major outcomes and deliverables of the project initiation and planning phase are the BPP (baseline project plan and the PSS (project Scope Statement)

Front 3

List and describe various methods for assessing project feasibility.

Back 3

economic, technical, operational,scheduling, legal, political

Front 4

Describe the differences between tangible and intangible benefits and costs and between one-time vs. recurring benefits and costs.

Back 4

tangible our costs that can be easily measured and intangible are harder to figure the savings.

Front 5

Perform cost-benefit analysis and describe what is meant by the time value of money, present value, discount rate, net present value, return on investment, and break-even analysis.

Back 5

time value of money is the difference of value of money that have now compared to money recieved in the future

Front 6

Describe the general rules for evaluating technical risks associated with a systems development project.

Back 6

rules for evaluating technical risks look at company size, project size in relation to other projects they take on, costs, technical skills they have...

Front 7

Describe the activities and participant roles within a structured walkthrough.

Back 7

wlakthrough peer review

Front 8

Planning has 2 parts chaps4 and 5

Back 8

Chap4 Identifying and Selecting Systems Development Projects

chap5 Initiating and Planning Systems Development Projects

Front 9

what is a project charter

Back 9

A short document that is prepared for both internal and external stakeholders.
Provides a high-level overview of the project.
Useful communication tool that helps to assure that the organizations and other stakeholders understand the initiation of a project. Very important step in project INITIATION part of PIP. All Stakeholders should sign it.

Front 10

A project charter typically contains:

Back 10

-Project title and date of authorization
-Project manager name and contact information
-Customer name and contact information
-Projected start and completion dates
-Key stakeholders, project role, and responsibilities
-Project objectives and description
-Key assumptions or approach
-Signature section for key stakeholders

Front 11

The Process of Initiating and Planning IS Development Projects

Back 11

The key activity of project planning is the process of defining clear, discrete activities and the work needed to complete each activity within a single project.
The objective of the project planning process is the development of a Baseline Project Plan (BPP) and the Project Scope Statement (PSS)

Front 12

Elements of Project Planning

Back 12

Describe project scope, alternatives, feasibility.
Divide project into tasks.
Estimate resource requirements and create resource plan.
Develop preliminary schedule.
Develop communication plan.
Determine standards and procedures.
Identify and assess risk.
Create preliminary budget.
Develop a statement of work.
Set baseline project plan.

Front 13

Assessing Project Feasibility

Back 13

Economic
Technical
Operational
Scheduling
Legal and contractual
Political

Front 14

Determining Project Costs

Back 14

Tangible costs: a cost associated with an information system that can be measured in dollars and with certainty.
-IS development tangible costs include:
Hardware costs,
Labor costs, or
Operational costs including employee training and building renovations.

Intangible costs: a cost associated with an information system that cannot be easily measured in terms of dollars or with certainty.
-Intangible costs can include:
Loss of customer goodwill,
Employee morale, or
Operational inefficiency.

One-time cost: a cost associated with project start-up and development or system start-up.
-These costs encompass activities such as:
Systems development,
New hardware and software purchases,
User training,
Site preparation, and
Data or system conversion.

Recurring cost: a cost resulting from the ongoing evolution and use of a system.
-Examples of these costs include:
Application software maintenance,
Incremental data storage expenses,
Incremental communications,
New software and hardware leases,

Front 15

Project Risk Factors

Back 15

Project size
-Team size, organizational departments, project duration, programming effort

Project structure
-New vs. renovated system, resulting organizational changes, management commitment, user perceptions

Development group
-Familiarity with platform, software, development method, application area, development of similar systems

User group
-Familiarity with IS development process, application area, use of similar systems

Front 16

explain discount rate

Back 16

The interest rate used in determining the present value of future cash flows.

For example, let's say you expect $1,000 dollars in one year's time. To determine the present value of this $1,000 (what it is worth to you today) you would need to discount it by a particular rate of interest (often the risk-free rate but not always). Assuming a discount rate of 10%, the $1,000 in a year's time would be the equivalent of $909.09 to you today (1000/[1.00 + 0.10]).

Front 17

break even point

Back 17

1.The point, especially the level of sales of a good or service, at which the return on investment is exactly equal to the amount invested.

Front 18

what is PIP

Back 18

Project initiation and planning

Front 19

When PIP ends and phase 2 (analysis) begins

Back 19

must have answered 3 things;
1 How much effort should be expended on the project initiation and planning process

2who is respnsible for performing the project initiation and planning process
3- why is project initiation and planning such a challenging activity?

Front 20

Project Planning (the second part of PIP

Back 20

PLANNING
Project planning – the second phase of the project management process that focuses on d

-Describe project scope, alternatives, feasibility.
-Divide project into tasks.
-Estimate resource requirements and create resource plan.
-Develop preliminary schedule.
-Determine standards and procedures.
-Identify and assess risk.
-Create preliminary budget.
-Develop a statement of work.
Set baseline project plan.
-Develop communication plan.

Front 21

-The key activity of project planning
-The objective of the project planning process

Back 21

-is the process of defining clear, discrete activities and the work needed to complete each activity within a single project.

-is the development of a Baseline Project Plan (BPP) and the Project Scope Statement (PSS)

Front 22

BPP

Back 22

Baseline Project Plan

Front 23

Baseline Project Plan (BPP)

Back 23

-A major outcome and deliverable from the PIP phase.
-Contains the best estimate of a project’s scope, benefits, costs, risks, and resource requirements.
-contains all the information collected during PIP
-the BPP is used by the decision folks commitee to decide whether the project is accepted, redirected, or cancelled.
-if project is selected then the BPP becomes the foundation document that evolvs throughout the project

Front 24

Project Scope Statement (PSS)

Back 24

-A document prepared for the customer.
-Describes what the project will deliver.
-Outlines at a high level all work required to complete the project.
-

Front 25

Economic feasibility

Back 25

a process of identifying the financial benefits and costs associated with a development project.
-Often referred to as cost-benefit analysis.
-Project is reviewed after each SDLC phase in order to decide whether to continue, redirect, or kill a project.

Front 26

Determining Project Benefits

Back 26

Tangible benefits refer to items that can be measured in dollars and with certainty.
Examples include:
reduced personnel expenses,
lower transaction costs, or
higher profit margins

Intangible benefits are benefits derived from the creation of an information system that cannot be easily measured in dollars or with certainty.
May have direct organizational benefits, such as the improvement of employee morale.
May have broader societal implications, such as the reduction of waste creation or resource consumption.

Front 27

Determining Project Costs

Back 27

Tangible costs: a cost associated with an information system that can be measured in dollars and with certainty.
IS development tangible costs include:
Hardware costs,
Labor costs, or
Operational costs including employee training and building renovations.

Intangible costs: a cost associated with an information system that cannot be easily measured in terms of dollars or with certainty.
Intangible costs can include:
Loss of customer goodwill,
Employee morale, or
Operational inefficiency.

One-time cost: a cost associated with project start-up and development or system start-up.
These costs encompass activities such as:
Systems development,
New hardware and software purchases,
User training,
Site preparation, and
Data or system conversion.

Recurring cost: a cost resulting from the ongoing evolution and use of a system.
Examples of these costs include:
Application software maintenance,
Incremental data storage expenses,
Incremental communications,
New software and hardware leases, and