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30 Cards in this Set
- Front
- Back
What are the organization types?
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Functional
Projectized Blend Matrix - Strong, Weak or balanced |
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Who is the Sponsor?
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Person paying for project
Project Champion |
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What is the project sponsors input
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due date
milestones product features constraints assumptions |
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Who is a stakeholder
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People involved with project; interest may be impacted by project
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Define Portfolio
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Investment in projects and programs
Aligned to company strategic goals |
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Define Progressive Elaboration
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Do not know all characteristics about a project when you begin a project
revisit and refine product characterisist emerge over time |
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What does a PM use?
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Skills
Knowledge Resources |
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What are the components of Historical Information
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Input to processes
Records from previous projects can help to benchmark current project resources used; lessons learned Predict trends for current project evaluate projects feasibility |
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Define Baseline
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Project Plan, Time, Scope and Cost
Original plan and approved changes |
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What are lessons learned?
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documents that are focused on variances created at end of each phase that detail what lessons were learned that should be shared with future projects
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What is system?
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Incorporates all formal procedures and tools put in place to manage something
Procedures, checks and balances, processes, forms software, etc... |
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Overview of a PM
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Ultimately responsible for project outcome
formerally empowered to use organizational resources in control of project authorized to spend projects budget authorized to make decisions |
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Overview of a Project Coordinator
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Weaker than PM
No $$ authority limited resources limited decision authority |
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Overview of Project Expeditor
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The weakest - Staff Assistant
Responsible to make sure things arrive on time and tasks completed on time. |
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Overview of Sr. Mngt.
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Prioritize projects
make sure the PM has the proper authority strategic plans and goals and isure projects are aligned resolve conflicts |
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What is a Functional Manager?
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Department Manager
"Owns" resources May be asked to approve overall project plan |
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Define Process
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Package of inputs, tools and outputs used together to do something on the project
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What are the characteristics of a project?
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Time limited
Unique to orgnaization Comprised of inter related activities Has purpose and will yield product service or result |
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Define Program
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Larger effort than project
group of inter-related projects may include operations *Benefit - obtain something that could not be achieved if projects were not completed in concert. |
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What is Networking?
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technique of HR Planning that involved developing relationships with people who may be able to assist in the achievement of objectives.
Includes: proactive correspondance, lunches, informal conversations |
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What does project cost include?
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* Informing stakeholders of approved changes
* monitoring cost performance to detect variances from cost baseline * bring expected cost overruns within acceptable limits * ensuring requested changes are agreed upon |
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What is smoothing?
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conflict resolution technique that temporarily resolves a problem by downplaying the problem to make the problem appear less important/critical.
Downplayed for the interim until it reappears considered LOSE-LOSE |
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What is a workaround?
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unplanned responses to risks that were previously unidentified or accepted
Outputs of the Risk Monitoring & Control Process |
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What does Risk Monitoring & Control involve?
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Choosing alternate strategies
executing a contingency plan taking corrective actions modifying the project plan |
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What techniques can be used to resolve conflicts?
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Forcing
Smoothing Compromise confrontation withdrawal |
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What are the techniques for cost control process?
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Cost change control sysem
performance measurement analysis forecasting variance management project performance reviews pm software |
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Why do you use the Cost Control Process?
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contol changes to project cost baseline.
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What are the outputs of Manage Stakeholders process?
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resolved issues
approved change requests approved corrective actions project management plan updates organizational process assets update |
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Why use limit reconciation?
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enusre that the expenditure of funds is reconciled withthe funding limits imposed by the performing organization
tool of the cost budgeting process |
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What is the Resource Calendar?
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Describes availability, capability, skills of resources and identifies quantity of each resource available during each availability period.
documents working and non working days. |