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58 Cards in this Set
- Front
- Back
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What is an example of non-sensitive PII and sensitive PII?
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non-sensitive: home address sensitive: medical info, legal info, passport number |
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paper documents and printed materials that contain personal information shall be covered with what?
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AF Form 3227 or DD Form 2923 |
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What publication governs labeling/marking of FOUO information?
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DOD Manuel Volume 4, protection of CUI
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What are the two types of disclosure?
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authorized and unauthorized
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Where should the FOUO/Privacy Act statement be entered in the body of an email
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top
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TRUE OR FALSE: Emails that contain FOUO information that is not protected by the privacy act do not have to be encrypted |
false
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What is the normal response time for FOIA requests?
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20 working days
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When removable media contains PII Information or contains Privacy Act, what document is put on it?
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AFVA 33-276
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Which DOD Manuel is used for transmitting classified information?
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DOD Manuel Volume 3
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Which DOD Manuel do you use to mark unclassified/FOUO information?
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DOD Manuel Volume 4
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If a page is blank, do you mark it?
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NO
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Which DOD manuel is used for marking classified info?
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DOD Manuel Volume 2
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What publications cover marking of classified info?
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DOD Manuel Volume 2 and AFI 16-1404
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What is the purpose of the Standard Form 702
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to document opening and closing of the security container and guard checks
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How many FOIA exemptions apply to Privacy Act?
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2-9
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Who can grant access to FOUO information?
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Individual who has authorized possession
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What is customer service etiquette?
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taking customer techniques and applying them to each and every communication process
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3A1X1's deal with what two types of customers?
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internal and external
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What form is used as a transfer/receipt document for secret and confidential documents?
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AF Form 310
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What was the FOUO program established to ensure?
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that routine information is protected
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How many FOIA exemptions apply to FOIA?
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1-9
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When do policy and guidance memorandums expire?
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one year after their effective date or when superseded by a guidance publication
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What classification level requires the highest degree of protection?
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top secret
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What file extension would be present for an Adobe Acrobat file?
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.pdf
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What is the most common method used to destroy classified material?
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cross-cut shredding using an approved device
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What is the four part rule for determining the right to access classified info?
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-proper identification -need to know -proper security clearance -a signed non disclosure agreement |
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How should interior pages of classified documents be marked?
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Conspicously marked or stamped at the top and bottom with the highest classification of information on the page
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When there is a insufficient time to process and distribute a new AFI, OPRs can issue a?
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Policy and Guidance Memorandum
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How do you order a physical paper copy of an air force publication?
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click on the WMS button on the e-pubs website, search for product, then order.
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What agency is responsible for the accuracy and currency of their publications and forms?
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OPR
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What agency is responsible for maintaining and updating the AF e-publishing system?
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AFDTO
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Having more than one application open and running at the same time is known as?
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mutitasking
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What is a system of record (SOR)?
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A group or system of any records under control of any agency from which information is retrieved by the name of the individual or some identifying number, symbol, or other identifying particular assigned to the individual
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PII breaks down elements of what?
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Privacy Act
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Where are the main hardware components of a desktop computer stored?
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computer case
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What are some examples of software?
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web browsers, word processors, graphics programs
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What are the two things all computers have in common?
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hardware and software
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What is a suspense?
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the time at which something must happen, or a deadline
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Individuals responsible for the cause of a PII breach must receive?
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DISA Identifying and safe guarding personally identifiable information training
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Individuals impacted by a PII breach shall be notified within how many days after the breach is confirmed?
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10
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How should you greet the calling party when answering the telephone?
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Pleasently greet the caller and identify your organization then yourself
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what are some expense tracking programs used by the air force?
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task management tool, email workflow, and Microsoft sharepoint.
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What should you do if you are unable to meet a suspense?
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request additional time or an extension
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What is a PII breach?
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an actual or possible loss of control, compromise or any unauthorized disclosure of PII information whether electronic or physical
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A task within a suspense is often reffered to in the air force as a?
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tasker
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How does OMB 7-16 define PII?
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Information which can be used to distinguish or trace an individuals identity
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emails containing privacy act information must be what prior to sending?
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digitally signed and encrypted
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who is responsible for directing investigations of possible violations of the privacy act?
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base privacy manager
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protecting privacy information is the responsibility of every ----------- who handles privacy records or PII contained in any record?
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federal employee, military member, and contractor
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What two forms are utilized to cover printed materials also containing personal information?
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AF Form 3227 and DD Form 2923
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What AFI identifies listening barriers?
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AFH 337 Tongue and Quill
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What requires federal agencies to provide safeguards for individuals against an invasion of personal privacy
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privacy act
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Who can grant access to FOUO information?
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individual who has authorized possession, knowledge or control of the information
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Where should the FOUO/Privacy Act statement be entered in the body of an email?
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top
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What form is used as a transfer/receipt document for secret and confidential documents?
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AF Form 310
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What is used to assist in identifying privacy act information stored on removable media?
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AFVA 33-276
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Which suspense tracking program can track suspenses and projects?
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Microsoft SharePoint
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What does the operating system do?
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manages the computers memory, processes, and all of its hardware and software.
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