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44 Cards in this Set

  • Front
  • Back
List 9 characteristics of a project
- Complex
- Unique
- Involve a high degree of risk
- Have precise targets that are agreed to between the contractor and the sold-to party
- Limited in duration
- Cost and capacity intensive
- Several departments are involved
- Subject to specific quality requirements
- Of strategic significance to the business carrying it out
What organizational levels are used by projects?
The project system has no organizational units of its own. However, organizational units from a wide range of areas are used.
List the 6 phases in a project
- Concept
- Rough-cut planning
- Detailed planning
- Approval
- Execution
- Period-end closing
List 6 WBS functions
- Dates
- Budget
- Commitment
- Periodic processing
- Payment data
- Costs/revenue
List 3 types of WBS dates
- Basic dates
- Scheduled dates
- Actual dates
List 4 WBS budget functions
- Original budget
- Budget updates
- Budget releases
- Availability control
List 2 WBS commitment functions
- Purchase requisition
- Purchase order
List 4 WBS periodic processing functions
- Overheads/process costs
- Interest calculation
- Results analysis
- Settlement
List 2 WBS payment functions
- Payment planning
- Actual payment data updates
List 2 WBS cost/revenue functions
- Planned costs/revenue
- Actual costs/revenue
List and describe the 3 WBS operative indicators
- Planning elements (WBS elements for which you want to plan costs manually)
- Account assignment elements (WBS elements to which you want to post actual costs)
- Billing elements (WBS elements to which you want to post revenues)
The _____ indicator specifies whether a WBS element is used for statistical purposes or for real costs
_____ in a project are assigned to WBS elements and describe the various steps and work involved in a project
List the 4 elements of a project quantity structure and the means by which they are populated
- Dates (automatically via scheduling)
- Costs (automatically via costing)
- Resources (via internal and external activities)
- Material requirements (using the assigned components)
List the 4 activity categories in the project system
- Internal processes (work assigned internally)
- External processes (work assigned externally)
- Services (procuring external services)
- Cost activities (for planning additional primary costs)
What is a network in the project system and what is it similar to (that I am familiar with)
A network is an object containing instructions on how to perform tasks in a specific way, in a specific order, and in a specific time period.

It is similar to the set of data represented by a Gantt chart in MS Project.
What is cycle analysis in the project system, and why is it used?
Analyzing the network of task relationships to detect and eliminate closed loops. Closed loops make scheduling impossible.
The _____ is a graphical interactive SAP Gantt chart interface used to create and edit all data in a project
project planning board
You can enter outline _____ in your project for rough-cut schedule planning.
List and describe the 3 types of activity resources in the project system, including how they are obtained
- Internally processed activity. Determines machine and personnel scheduling.
- Externally processed activity. Services to be provided by other companies. Obtained via the purchasing department.
- Service activities. Similar to externally processed activities, except you can draw up service specifications and set limits on unplanned services.
List the 2 steps in a goods receipt for services
1. Entry of services performed
2. Acceptance of services performed
In the project system, _____ establish the link between SD, MM, and PP
List and describe 4 methods of cost planning in WBS elements
- Structure-oriented planning. Enter costs for each WBS element.
- Detailed planning of primary costs and activity inputs. Cost element-based and period-based.
- Unit costing. Use a profile to enter quantities for for each WBS element.
- Easy Cost Planning. An easy-to-use planning tool.
List the 3 advantages of using activities to plan costs, rather than manual planning in the WBS
- The resulting plan can be copied to new projects
- Cost planning is shifted automatically if parts of the projects are shifted
- Planning using network activities is by cost element and period
In Easy Cost Planning, costing items are created for the _____.
WBS elements
In Easy Cost Planning, cost planning is _____-based.
cost element
In Easy Cost Planning, you use _____ to enter costing items.
planning templates
In Easy Cost Planning, the characteristic values from the planning forms are linked to _____, _____, or _____ from the costing items.
quantities, values, actions
In Easy Cost Planning, the planned costs are in the _____ of the _____.
basic start dates, WBS elements
In Easy Cost Planning, under what scenario would the planned costs be redistributed?
If the basic start dates are changed and a revaluation takes place
List 3 kinds of orders that can be assigned to a project
- internal orders
- production orders
- maintenance orders
The _____ differs from the project cost plan in that it is binding.
List the 2 ways funds can be assigned, according to the budget profile
- overall values
- distributed by year
List the 3 ways you can change a locked project budget
- supplements
- returns
- transfers
You can use the _____ function to make project funds available
budget release
List the 2 types of assigned funds in a project
- fund commitments
- costs of apportioned orders
List 4 types of confirmations in the project system
- posting actual costs
- posting actual dates
- posting actual labor
- changing activity status
List 7 ways to create a confirmation in the project system
- Individually for each network, activity, activity element, or individual capacity
- Collectively
- Using the structure information system
- Using CATS
- Via the Internet
- Using a Palm Pilot and the open PS interface
- Via the PDC interface
In the project system, the _____ generates purchase requisitions.
Actual costs and revenues arise in a project or order as a result of (list 5):
- material withdrawals and goods receipts
- vendor invoices
- customer billing
- internal allocations/transfers/cost distribution
- confirmation of network activities
In settlement, costs and revenues are transferred to (list 4):
- G/L accounts (FI)
- Asset accounts
- Project system (WBS elements, networks, activities)
PS: Describe direct settlement vs. multi-level settlement and when they are used
- In multi-level settlement, objects (WBS elements, networks, orders, and activities) are first settled to the higher-level WBS elements in the project. The top element then settles the cost collected. Used for settling to WBS elements of other projects or internal orders.
- In direct settlement, each object is settled directly to a cost object outside the project. Used for receivers other than specified above.
List 7 information systems available to evaluate projects
- Structure information system
- Controlling information system
- Capacity analysis
- Order report
- Stock/requirements overview
- Progress analysis
List 4 reports available for cross-project evaluation
- Project summarization
- SAP Executive Information System
- Profit center accounting reports
- Profitability analysis reports