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41 Cards in this Set
- Front
- Back
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Confirm conversations with a _______ to the other person or a "_________" if issues of importance or policy are agreed upon during the conversation.
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memorandum
"Memorandum For The Record" |
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When writing to other NATO Forces always use the formats and abbreviations in what?
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NATO Standardization Agreement (STANAG) Number 2066- Layout for Military Correspondence
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You should always address communications directly to who?
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The top official of the organization concerned by title. Show action office by including the code or person's title in parentheses immediately after the activity's name.
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Use _____ to send correspondence via the chain of commmand, with an advance copy to the "to" addresse.
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"Copy to:"
CNO (advance) JAG |
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List any cognizant addresses in the "Via:" line when?
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It is determine that they should see the letter prior to the "to:" addressee.
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To include intermediate commands that you want to see correspondence with out having to endorse it you would do what instead of what?
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"Copy to:"
instead of "Via:" |
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When writing to higher authority regarding a personal matter affecting the command prepare your letter on _____ and in which format?
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plain bond paper
standard letter format |
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Marine corps personnel will use?
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NAVMC 10274, Administrative Action Form as prescribed by Marine Corps ORder 5216.19
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Do not use Window Envelopes for what 4 types of correspondence?
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Classified
Involves National Security Is of a personal nature Is sent to high-level officials |
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Signature Authority should be delegated to whom?
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The lowest legal and practical level
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What should the Commander/CO/OIC sign?
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Establish policy
Center of the Commands mission or efficiency and are addressed to higher authority Deal with certain aspects of military justice Are required by law or regulation |
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Any individual who signs correspondence under delegated authority will use?
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"By direction"
Example: A.B. Saturday By Direction |
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Acting as Commander/CO/OIC will sign as?
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Example:
A.B. Saturday Acting |
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Acting for an Official who signs by Title?
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Example:
A.B. Saturday Deputy Acting |
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Always place your initials next to a __________ of someone else when you're signing for them.
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signature stamp/electronic signature
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How do you track correspondence
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OPNAV 5211/7 Correspondence/Document Control Card
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How many days should controlled correspondence be responded to?
Correspondence from Congress? |
10 days
5 days |
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What format is used for dates on letters from Congress?
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June 19, 2009
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Answer Freedom of Information and Privacy Act Request within how many days?
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10 days
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Corresponding within the DoD and regards to SSN
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Unless essential for ID and authorized for use by authority of Executive Order 9397
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Who must give written permission to release SSN outside of DoD?
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The individual involved
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Letterhead stationary of the DON shall bear a ______ inch in diameter seal of the DoD
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one
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The letterhead will " ____________________" centered on the ___ line from the top of the page
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DEPARTMENT OF THE NAVY
4th |
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How and where would you write enclosures?
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Bottom right corner
Enclosure (1) |
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How would you write the date in an aberviated format?
Standard Format? Civilian Format? |
1 Feb 13
5 April 2013 December 5, 2013 |
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Margins should be?
Page numbers? Type Face? Signature Ink color? |
one inch
1/2 inch from bottom of page 10-12 pt font size. Courier New 12 point is preferred Blue-black or black ink |
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Where do you start the endoresment?
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Left margin on the second line below the date. If classified start on the second line below classification line.
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How do you number endoresements?
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FIRST ENDORESMENT
SECOND "" THIRD "" |
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References use letters or numbers?
Enclosures? |
letters
numbers |
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Forwarding Endoresments
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Forward one copy of you endoresment to each remaining addressee
Forward one copy to each copy addressee - If copy will be be receiving the basic letter and previous endoresments to the right of these addressees type "complete" |
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Which pages do you clip to the left side of a folder and which to the right? (for endorsements)
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1 and 11 Left
2-10 on right |
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Memorandum for The Record will be used for?
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An internal document to record supporting info in the record that is not recorded elsewhere.
Full signature line and ID symbols are not required. |
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From-To Memorandum
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Use OPNAV 5215/144A DON memo 8 1/2 X 11or OPNAV 5215/144B
Very informal/maybe handwritten File copy is not required |
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What identifcation symbol do you need for memorandums?
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Date
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Format should be prepared?
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White bond paper.
Type the date sixth line so it ends flush with the right margin |
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what is a Letterhead memorandum used for?
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Formal used within Command
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When requesting an approval/disapproval decision from a single addresse you would?
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Use Decision Memorandum. Type decision block at the left margin, two lines belwo the signature line.
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Memorandum of Agreement or Memorandum of Understanding?
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Document mutual agreements of facts, intentions, procedures, limitson future actions, and areas of present or future coordination, or commitments, etc.
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How do you format "MEMORANDUM OF AGREEMENT"
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Second line below the date line.
Center "BETWEEN" on the next line and follow eith the names of the agreeing activities. |
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Letter heads will be on ______ paper for Memorandums of agreements/understanding
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Plain bond
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How do you arrange signature lines for Memorandums of agreement/understanding?
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Senior official is at the right
Signature of a third cosigner in the middle of the page The senior activity will always sign after junior |
