1 - Project Management Framework

Front 1

What is the definition of a project?

Back 1

Temporary

Creates a unique product, service, or result

Front 2

What is operational work?

Back 2

Ongoing work to support the business and systems of the organization

Front 3

What is the definition of a program?
What is the definition of a portfolio?

Back 3

Program: A group of interrelated
projects, managed in a coordinated way
Portfolio: A group of programs,
individual projects, and related
operational work to achieve a specific
strategic business goal

Front 4

What is organizational project
management (OPM)?
What are its benefits?

Back 4

A framework for keeping the
organization focused on its overall
strategy
Provides direction for how portfolios,
programs, projects, and other
organizational work should be
prioritized, managed, executed, and
measured to best achieve the firms
strategic goals

Front 5

What is OPM3"?

Back 5

A PMI model designed to help
organizations determine their level of
maturity in project management

Front 6

What is a project management office
(РМО)?

What are three possible formats for a
PMO?

Back 6

A department that centralizes and
standardizes the management of projects

Supportive
Controlling
Directive

Front 7

What are project constraints?

Back 7

Time
Cost
Risk
Scope
Quality
Resources
Customer satisfaction

Constraints are used to help evaluate
competing demands

Front 8

Who are project stakeholders?

Back 8

Anyone whose interests may be
positively or negatively impacted by the
project, including:
• Project manager
• Customer
• Sponsor
• Performing organization
• Other departments or groups within
the organization
• Team members
• Team members' functional or
operational managers
• Sellers
• Funding sources
• End users
• PMO

Front 9

What are three primary forms of
organizational structure?

Back 9

Functional
Projectized
Matrix

Front 10

What is a functional organization?

Back 10

The organization is grouped by areas
of specialization (e.g., accounting,
marketing)

Front 11

What is a projectized organization?

Back 11

The organization is grouped by project
The team has no department to go to at
project end
The project manager has total control of
the resources

Front 12

What is a matrix organization?

Back 12

A blend of functional and projectized
organization where the team members
have two bosses (the project manager
and functional manager)

Front 13

What is a strong matrix organization?

Back 13

A matrix organization where the balance
of power rests with the project manager
instead of the functional manager

Front 14

What is a weak matrix organization?

What role might the project manager play in a weak matrix?

Back 14

A matrix organization where the balance of power rests with the functional manager instead of the project manager

A project expediter or project coordinator

Front 15

What is a balanced matrix organization?

Back 15

A matrix organization where power is equally balanced between the project manager and the functional manager

Front 16

What is a project-based organization?

Back 16

A temporary framework for projects
created to circumvent any obstacles
inherent in the organization's existing
structure (whether functional,
projectized, or matrix)

Front 17

What are enterprise environmental factors?

When are they used?

Back 17

The organizations culture and existing
systems that the project will have to deal
with or can make use of

They are used throughout the project
management process

Front 18

What are organizational process assets?

When are they used?

Back 18

Company processes and procedures
Historical information
Lessons learned

They are used throughout the project
management process

Front 19

What is historical information?

Back 19

Records of past projects, including
lessons learned, used to plan and
manage future projects

Records of the current project that will
become part of organizational process
assets

Front 20

What is a project management information system?

Back 20

The automated system to submit and track changes and monitor and control project activities

Front 21

What do lessons learned describe?

How are lessons learned used?

Back 21

What went right, what went wrong, and
what would be done differently if the
project could be redone

Used in planning the project
Used by other projects in the future

Front 22

What is work performance data?

Back 22

Measurements and details about
activities gathered during project work
(executing)

Front 23

What is work performance information?

Back 23

Work performance data analyzed to make sure it conforms to the project management plan and to assess what it means for the project as a whole

Front 24

What are work performance reports?

Back 24

Work performance information organized into reports that are distributed to the stakeholders

Front 25

What is a product life cycle?

Back 25

The cycle of a product's life from conception to withdrawal from the marketplace

Front 26

What is a project life cycle?

Back 26

What you need to do to COMPLETE the work (produce the deliverables of the project)

It varies by type of product, industry,
and the organization's preferences

Front 27

Describe a plan-driven project.

Back 27

Has a predictive life cycle in which scope, schedule, and cost are determined in detail early in the life of the project, before the work begins to produce the project deliverables

Front 28

Describe a change-driven project.

Back 28

Uses iterative, incremental, or adaptive (agile) life cycles

Has varying levels of early planning for scope, schedule, and cost