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25 Cards in this Set
- Front
- Back
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correspondence includes all communications on departmental letterhead and memorandum (CHP 51)
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correspondence does not include publications transmittal memorandums
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communications which contains directives or information shall be issued as either management memorandums or information bulletins
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publications transmittals, management memos, and information bulletins are governed by which departmental manual
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publications management manual hpm 1.1
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route slips are not correspondence and may be used INTRA departmentally
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the quality, content, and format of correspondence is the responsibility of the signer
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true or false- all correspondence shall be signed in ink
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TRUE
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file information copies DO NOT require a signature
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if a reply to correspondence is required and the desired info cannot be furnished within 15 working days from the date of receipt, the correspondence SHALL be acknowledged
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a copy of all informative correspondence to or from a member of congress or the presidents cabinet shall be prepared for the _________________________________________
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governors washington office
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a copy of all correspondence to state legislators shall be prepared for the office of the special rep
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all suggested replies shall be DOUBLE spaced
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masculine or feminine terms MAY NOT be used when referring to groups which include both sexes
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category 1 correspondence is prepared on ..........
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memorandum, CHP 51
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category 1 correspondence is used for individuals or agencies INSIDE state government
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category 2 correspondence is prepared on DEPARTMENTAL LETTERHEAD
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category 2 correspondence is used for individuals or agencies OUTSIDE state government
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category 2 correspondence may be used for individuals or agencies inside state government
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when is the use of the file # mandatory
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mandatory for HQ correspondence , optional for areas
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when may abbreviations be used in the body of correspondence
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may be used if absolutely necessary and is generally accepted
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the american system of time expression shall be used in interdepartmental and letterhead correspondence
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"Attachments" is used for _______________
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MEMORANDUMS
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"Enclosures"is used for ____________________
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Letters
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Confidential correspondence transmitted by US Mail SHALL be placed in ______________________________
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TWO ENVELOPES, an outer and an inner
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The use of second class mail SHOULD NOT be considered when a significant savings can be realized
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should not........second class mail is not used by bthe department
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