Erp Slides - Sept 14

Front 1

What 5 things does SAP ERP allow a company to do?

Back 1

- Enables company to support and optimize its business processes

- Ties together disparate business functions such as:

- Finance (financial, managerial accounting)

- Logistics (sales, procurement, production)

- HR

- Helps the organization run smoothly

- Real-time environment

- Scalable and flexible

Front 2

SAP Architecture - two components

Back 2

- Client/Server Environment

- Three-tier structure

Front 3

Client/Server Environment

Back 3

- Client: hardware/software environment that can make a request for services for a central repository of resources

- Server: hardware/software combination that can provide services to a group of clients in a controlled environment

Front 4

Three-tier structure

Back 4

- User Interface (graphical user interface or web interface)

- Application server (one or more, help distribute work load)

- Database server (one single data repository)

Front 5

The 8 SAP ERP Business Modules

Back 5

MM (buy)

PP (make)

SD (sell)

FI and CO (track)

HCM (people)

WM (store)

EAM (maintain)

CS (service)

Front 6

Three three SAP ERP core applications

Back 6

- Finance

- Logistics

- Human capital management

Front 7

Subsets of finance

Back 7

Financial accounting

Managerial accounting

Asset management

Treasury

Front 8

Subsets of logistics

Back 8

Sales & Distribution

Materials management

Production planning

Plant maintenance

Quality management

Front 9

Subsets of human capital management

Back 9

Personnel management

Benefits

Payroll

Front 10

Generic business process

Back 10

Trigger, step 1, step 2, step 3, outcomes

Front 11

Key business processes diagram

Back 11

See word doc - Diagram 1

Front 12

Procurement process

Back 12

1) Warehouse (create purchase requisition)

2) Purchasing (create and send PO)

3) Warehouse (receive materials)

4) Accounting (receive invoice, send payment)

Front 13

Production process

Back 13

1) Warehouse (request production)

2) Production (authorize production0

3) Warehouse (issue raw materials)

4) Production (create product)

5) Warehouse (Receive finished goods)

Front 14

Fulfillment process

Back 14

1) Sales (receive customer PO, create sales order)

2) Warehouse (prepare shipment - pick and pack, send shipment (ship))

3) Accounting (create and send invoice, receive payment)

Front 15

Three data types in ERP systems

Back 15

Organizational data, master data, transaction data

Front 16

Organizational data - look at notes in email

Back 16

- Define enterprise structure by means of legal or business usage

- Task is to adopt some functions inside of an enterprise and execute them

- Judicial entities, plants, storage locations, sales organizations

Front 17

Examples of organizational data

Back 17

- Client: highest organizational unit; represents enterprise which consists of several parts

- Company code: represents judicial entities in the enterprise; central organizational unit in external accounting

- Sales organization: organizational unit that executes sale and distribution of products and services

Front 18

Organizational unit diagram

Back 18

See word doc - diagram 2

Front 19

Master data

Back 19

- Long-term data that represents mostly data sets

Front 20

Examples of master data

Back 20

- Sales and distribution (customer master, material master, condition master)

Front 21

Master data diagrams, examples

Back 21

See lecture 1 slide 26 and 27

Front 22

Transaction data

Back 22

- Process-related data that is short-lived and dedicated to certain master data

- Master data of a vendor can be assigned to transaction data that concern the sales volume development

- Includes organizational level, master data, situational data

Front 23

Example: customer order

Back 23

- Organizational level: client, company code, sales org

- Master data: customer master, material master

- Situational data: date, time, person, amount

Front 24

Documents

Back 24

- Data sets that are generated if a business transaction was executed; record of business transaction

- Includes all relevant pre-defined info from master data and organizational entities

Front 25

Examples of documents

Back 25

Sales document

Purchasing document

Material document

Accounting document

Front 26

Document flow

Back 26

- Document flow and order status allow the setting of the status at any point in time

- SAP revises status every time change in document takes place