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18 Cards in this Set
- Front
- Back
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T OR F. PEN AND INK CHANGES ARE NO LONGER ACCEPTABLE.
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TRUE
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WHEN THERE IS NO TIME TO 'VIA' CHAIN OF COMMAND YOU CAN SEND 'VIA' COMMAND WITH AN ADVANCE COPY TO THE 'TO' ADDRESS. WHAT WORD NOTIFIES ADDRESSEE ?
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'(ADVANCE)'
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DO NOT USE WINDOW ENVELOPES WHEN:
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CLASSIFIED
NATIONAL SECURITY PERSONAL NATURE FOR HIGH-LEVEL OFFICIALS |
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WHEN SIGNING BY DELEGATION USE:
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"BY DIRECTION"
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WHEN ACTING FOR CO/OIC USE:
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"ACTING"
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WHEN 'FORMALLY' BUT 'TEMPORARILY' DELEGATED USE:
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'ACTING' INSTEAD OF 'BY DIRECTION'
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USE 'FOR' WHEN:
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SIGNING FOR AN OFFICIAL WHEN HE/SHE IS UNABLE TO
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CORRESPONDENCE SHOULD BE ANSWERED W/N HOW MANY WORKING DAYS?
WHAT IF CORRESPONDENCE IS FROM CONGRESS? |
10 WORKING DAYS
5 WORKING DAYS |
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STANDARD SIZE PAPER
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8 1/2 INCHES - 11 INCHES
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TYPES OF DATE FORMATS
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ABBREVIATED (PART OF ID SYMBOL) 2 Mar 09
STANDARD (IN TEXT) 2 March 2009 CIVILIAN (BOTH) March 2, 2009 |
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THESE ARE USED FOR FORWARDING DOCUMENTS, INFO, RECOMMENDATIONS, AND MAY ALSO BE USED TO REDIRECT A LETTER
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ENDORSEMENT
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ENDORSEMENT IS PLACED ON:
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LEFT MARGIN, 2 LINES BELOW DATE LINE
IF CLASSIFIED, 2 LINES BELOW CLASSIFICATION LINE |
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HOW DO YOU NUMBER ENDORSEMENTS
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'FIRST', 'SECOND', 'THIRD'
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LESS FORMAL WAY TO CORRESPOND WITHIN COMMAND/ACTIVITY
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MEMORANDUM
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THIS TYPE OF MEMORANDUM IS MADE FOR RECORD SUPPORT IF INFORMATION IS NOT RECORDED ANYWHERE ELSE.
i.e. RESULTS OF MEETINGS, ORAL AGREEMENTS |
MFR - MEMO FOR RECORD
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THIS IS NOT MORE FORMAL THAN MEMO FORM BUT IS MORE FLEXIBLE BECAUSE YOU CAN HAVE MULTIPLE ADDRESSEE, VIA, ETC.
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PLAIN-PAPER MEMO
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THE ONLY IDENTIFICATION SYMBOL NEEDED FOR A MEMO IS
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DATE ON THE 6TH LINE
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THIS IS MORE FORMAL THAN PRINTED/PLAIN-PAPER USED WITH ROUTINE MATTERS (NOT COMMITMENT/OFFICIAL STAND) BUT DOES NOT REQUIRE A SIGNATURE. "FROM" IS SUFFICIENT IDENTIFIER
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LETTER HEAD MEMO
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