Dental Office Procedures Final

Front 1

Want list

Back 1

A list of supplies to be ordered and questions to be asked if the representative.

Front 2

Rate of use

Back 2

The quantity of product that is used in a given time.

Front 3

Lead time

Back 3

A time estimate that allows for delays in ordering or shipping of materials.

Front 4

Reorder tags

Back 4

A notation system that is used when the supply of a particular item is getting low and the item must be reordered.

Front 5

Shelf life

Back 5

How long a product may be stored before use.

Front 6

Requisition

Back 6

A formal request for supplies

Front 7

Purchase order

Back 7

A form that authorizes the purchase of products from a supplier

Front 8

Reorder point

Back 8

For any item is the minimum amount that you would want in the office (established by the rate of use and lead time)

Front 9

Expendable items

Back 9

Items that are consumed upon each use such as cotton products and dental cements

Front 10

Non expendable items

Back 10

Reusable items that are not a major cost such as dental instruments

Front 11

Capitol supplies

Back 11

Large costly items that are seldom replaced such as computers, Dental units and chairs

Front 12

Packing slip

Back 12

An itemized list of shipped goods

Front 13

Invoice

Back 13

An itemized list of of goods that specifies the prices and terms of sale.

Front 14

Statement

Back 14

A summary of all the charges, payments, credits, and debits for the month.

Front 15

Letterhead

Back 15

The part of the letter (or printed stationary) that contains the name and address of the person sending the letter.

Front 16

Salutation

Back 16

The part of the letter that contains the introductory greeting.

Front 17

Block letter format

Back 17

Places all the text flush with the left margins, paragraphs are double spaced, and all text single spaced

Front 18

Semi block letter format

Back 18

Places the first line of each paragraph indented

Front 19

Return address

Back 19

The office's address, should be included on the letterhead

Front 20

Accounting

Back 20

The process of recording, classifying, and summarizing financial transactions; a system designed to maintain the financial records of a business

Front 21

Bookkeeping

Back 21

The recording of the accounting process; the process of managing the financial accounts of a business

Front 22

Accounts payable

Back 22

Expenses and disbursements paid out from a business.

Front 23

Accounts receivable

Back 23

Any money owed to the practice

Front 24

Pegboard system

Back 24

A manual bookkeeping system

Front 25

Ledger

Back 25

A financial statement that maintains all account transactions.

Front 26

Charge slips

Back 26

Used to transmit financial information from the treatment area to the business area (ex patient name, account number, previous balance, current charges and payment)

Front 27

Daily journal page

Back 27

The record of all patient transactions for each day

Front 28

Walkout statement

Back 28

A written indication of any balance due on an account, given to a patient as he or she leaves the practice at the end of an appointment

Front 29

Check

Back 29

A draft or an order drawn on a bank account for payment of a specified amount of money

Front 30

Responsible party

Back 30

Aka the guarantor; person who has agreed to pay for the services or for an account

Front 31

Petty cash fund

Back 31

A limited amount of cash that is kept on hand for small daily expenses.

Front 32

Posted

Back 32

Describes the documentation of money transactions within a business.

Front 33

Deposit slip

Back 33

An itemized memorandum of funds to be deposited into the bank.

Front 34

Expenses

Back 34

The overhead costs of a business that must be paid to keep operating.

Front 35

Disbursements

Back 35

Payments on any outstanding accounts payable

Front 36

Fixed overhead

Back 36

Business expenses that are ongoing ex rent, utilities, salaries

Front 37

Variable overhead

Back 37

Business expenses that change depending on the types of services needed ex dental laboratory fees, supplies, equipment repair

Front 38

Payee

Back 38

The person or business named in the check as the recipient of the amount shown

Front 39

Reasonable fee

Back 39

A fee that is considered justified for an extensive or complex treatment

Front 40

Net income

Back 40

Gross income minus expenses

Front 41

Usual fee

Back 41

A fee that the dentist charges do specific service

Front 42

Customary fee

Back 42

A fee that is within the range of usual fee charged for the service.

Front 43

Check register

Back 43

Record of all checks issued on and deposits made to a specific account.