Chapter 23 Project Managment And Construction Admin.

Front 1

time planning

Back 1

is scheduling the work required and makeing sure there are enough fees and staff to complete it

Front 2

fee projection

Back 2

takes the total fee the designer will receive for the project and allocates it to the schedule and staff members who will work on the project, after deducting amount for profit and overhead
should be developed from a careful projection of
scope of work
associated costs (direct personal, overhead)
consultant fees
reimbursables
profit desired

Front 3

quality planning

Back 3

determing with the client what the expectations are concerning design, cost and other aspects (should be done during programming)

Front 4

CONTRACT ADMINISTRATION

Back 4

all the activities performed by the ID during the time the contract between the owner and the contractor is in force

Front 5

Submittals

Back 5

after contract is awarded, contractor is responsible for providing these called for in the contract documents;shop drawings, samples and product data

Front 6

submittals should be checked with reasonable promptness, but not defined

Back 6

General Conditions of the Contract for Construction should include a schedule for submittals
OR Division 01 of the specifications should include the time the contractor must allow for the ID to review

Front 7

Field report should include

Back 7

report name and ID's project #
field report #
date and time of the observation and the weather conditions at the site
work currently in progress
# of workers present at the site or an estimate
observations made, including problems
estimate of the conformance with the schedule and estimated % of completion
items to verify and action or information required
list of any attachments and the name of person making report

Front 8

Rejecting work:under the General COnditions of the Contract for Construction the ID ..

Back 8

can reject work that does not conform to the contract documents

Front 9

Rejecting work: Under General Conditions for FF&E the ID....

Back 9

CANNOT reject FF&E, only the owner to the vendor, ID can assist tho

Front 10

Safety: contractor is solely responsible, if ID makes suggestions, they can be held liable too

Back 10

if ID notices a safety issue, should call attention to it with the GC and owner and should follow up with a notice in writing

Front 11

Field Tests

Back 11

when required, GC must set it up and pay for it, and give the ID timely notice so they can observe the procedure
if more than the contract document tests are asked for by ID or owner, owner pays
if it does not conform, GC must pay all costs to fix the problem, including additional testing and the ID's time

Front 12

2 types of popular claims

Back 12

claims for additional time - if contractor feels more time is needed, must submit reasons and cost estimate
claims for concealed or unknown conditions - must be physically concealed or out of the ordinary from what would ne normal construction activities for the project type. claim must be made within 21 days of discovery

Front 13

Change Order

Back 13

document authorizing a variation form the original contract documents that involves a change in contract price, contract time or both
issued by owner but prepared by the ID, must be approved by all 3
accompanied by supporting drawings, GC submits proposed time and cost adjustment, then signed by all three

Front 14

Construction Change Directive

Back 14

a written order prepared by the ID directing change in the work before the owner or GC can agree on an adjustment in contract cost or time
must be approved by only the ID and owner

Front 15

Construction Change Directive: should give a proposed basis to determine adjustments to schedule/cost; should be made thru one of 4 methods

Back 15

lump sum, properly itemized
unit prices agreed on previously in the specs
costs TBD by mutual agreement on a fixed % fee
as provided for in subsequent clause

Front 16

Change Orders

Back 16

*
document authorizing a variation form the original contract documents that involves a change in contract price, contract time or both
*
issued by owner but prepared by the ID, must be approved by all 3
*
accompanied by supporting drawings, GC submits proposed time and cost adjustment, then signed by all three

Front 17

Progress Payments

Back 17

periodic payments, usually monthly ID needs to make sure amount done is consistent with application; * GC must submit to the ID a notarized application for payment at least 10 days before the date established for each payment in the owner-contractor agreement
* value should include work done up until the date of application, in addition to any materials purchases and in acceptable storage but not yet incorporated into the work

Front 18

Progress Payments: ID may withhold all of a portion of the application for payments for the following reasons:

Back 18

* defective work
* 3rd party claims or evidence of probability of 3rd party claims
* failure of the GC to make payments to subs or suppliers
* reasonable evidence that the work cannot be completed for the unpaid balance of the contract sum
* damage to the owner or another contractor
* reasonable evidence that the work will not be completed over time
* persistent failure of the contractor to carry out the work in accordance with the contract documents

Front 19

Owner's responsibilities during Installation:

Back 19

# adequate facilities for delivery, unloading, staging, and storage of FF&E
# route to be used from the point of delivery to final placement
# route is free of obstacles
# firm schedule for the GC for unloading facilities and elevators
# any costs incurred by the GC due to the owner's failures to conform to the schedule
# security against loss or damage to the FF&E stored at the site btw dates of delivery and final acceptance

Front 20

PROJECT CLOSEOUT

Back 20

building work is completed the FF&E are installed the structure is made ready for occupancy and all remaining documentation takes place

Front 21

substantial completion

Back 21

stage when work is sufficiently complete in accordance with the contract documents so that the owner can occupy or utilize the work for it's intended purposes

Front 22

punch list

Back 22

what is done during first inspection - ID notes anything that is not in accordance with the contract documents, GC must correct these,

Front 23

In addition to application payment; GC must also submit to the owner a list of the following

Back 23

1. all warranties, maintenance contracts, operating instructions, certificates of inspections and bonds
2. all documentation required with the application for final payment
3. a set of record drawings if required by the Owner-Contractor agreement
4. certificate of occupancy (CO) as issued by the building department
5. extra stock of materials as called for in the specs