Chapter 10 - Recordkeeping And Record Retention

Front 1

What records must an er keep under the flsa for an ee who is receiving remedial education?

Back 1

hours spent by each ee and the wages paid for those hours

Front 2

What are the criminal penalties for flsa recordkeeping violations?

Back 2

$10,000
6 month imprisonment (after 2nd and subsequent)

Front 3

What is the general retention period under the irc for copies of er tax returns and information returns?

Back 3

4 years after the due date of the tax

Front 4

If the Dept of Labor requests a form I-9 for inspections, how long does the er have to produce it?

Back 4

3 days

Front 5

Under the flsa, name 4 types of employment data records that must be kept for each covered ee for at least 3 years after the last date of entry.

Back 5

name, as it appears on the ssc
home address
date of birth , if under 19
sex and occupation
the beginning of the ee's workweek (date/time)
ot earnings
total wages paid each pay period

Front 6

What records must be kept under the flsa for at least two years from their last date of entry?

Back 6

basic employment and earning records that support nonexempt records
order, shipping, and billing records showing customer orders, shipping and delivery records
records substantiating deductions or additions to ee's pay (garns, etc)

Front 7

What additional records must be kept under the flsa by ers of hospital ee's?

Back 7

they work 14 day consecutive day schedules, must have start date of schedule pattern, the hour worked/wages paid. a signed copy or company memorandum regarding the 14 consecutive day pattern

Front 8

What addition records must be kept under the flsa by er's of tipped ee's?

Back 8

a record indicating that the ee wages are determined by tips
the amt reported to the er by the ee
the amt of the tip credit taken by the er
hours earnings as a tipped ee's and on any other job as a non tipped ee

Front 9

What is the goal of the irs in establishing procedures for er records processed by computers?

Back 9

determining the er's tax liability

Front 10

What are the retention requirements of form I-9?

Back 10

3 years from the date of hire
1 year from the date of termination
whichever is later

Front 11

What are the advantages of storing payroll and employment records on microfilm or microfiche?

Back 11

less space for storage
reduced storage cost
less chance of losing individual documents
increased durability

Front 12

What is the main disadvantage of storing payroll and employment records on micromedia?

Back 12

quality control
camera can not capture 100% of picture
image can be unreadable
verification of the image can be time consuming

Front 13

What procedure should be followed for the retrieval and destruction of records?

Back 13

whatever method the er follows to create/preserve records. should have a written policy that clearly defines where documents should be stored, where they can be retrieved, and when they can be destroyed

Front 14

What is the common name of the regulations issued by the department of health and human services to implement the privacy requirements of the health insurance portability and accountability act?

Back 14

The privacy rule

Front 15

What federal agency enforces the hipaa restrictions on the release of personal health information?

Back 15

the department of health and human services

Front 16

TF1
Payroll records retained in compliance with irs recordkeeping requirements must be kept in paper form.

Back 16

false

Front 17

TF2
After an ermployer forwards abandoned (uncashed) paychecks to the appropriate state ageny, state law may require that the er keep a record of the ee's name and last known address for a specified period of time.

Back 17

true

Front 18

TF3
Records required by the flsa must be made available for inspection by the wage and hour division within 48 hours of a notice of inspection.

Back 18

false.
72 hours

Front 19

TF4
Er's that withhold and pay federal income, social security, and medicare taxes must maintain records according to the internal revenue code.

Back 19

true

Front 20

TF5
Er's that use a payroll service provide are relieved of their recordkeeping responsibilities.

Back 20

false

Front 21

TF6
The trend today is for a company to maintain one ee master file that includes payroll, human resources, and benefis information.

Back 21

true

Front 22

TF7
Even though "white collar" workers may be exempt from the flsa's overtime pay requirements, records of their hours worked must still be kept by the er.

Back 22

false
ers must keep records to show the basis that wages are calculated

Front 23

TF8
The flsa does not require ers to keep records in any particular form.

Back 23

true

Front 24

TF9
Er's that store payroll records on microfilm or microfiche must have viewing equipment available when an inspection is requested.

Back 24

true

Front 25

TF10
Records required to be kept under flsa must be stored at the er's worksite for inspection.

Back 25

false

Front 26

TF11
If an er has incomplete records and an ee files a lawsuit for unpaid overtime, the court will likely accept the ee's evidence of hours worked and wages received.

Back 26

true

Front 27

TF12
Form W4 must be retained by the er for 3 years.

Back 27

false
at least 4 years from the last period the return was filed using the information on the form (april 15)

Front 28

TF13
The irs requires that machine-readable records be kept at least until the expiration of the statute of limitations for the tax year to which they relate.

Back 28

true

Front 29

TF14
The minimum retention period for state unemployment insurance records differs from state to state.

Back 29

true

Front 30

TF15
Federal and state laws generally require that a copy of records be retained in paper form for audit purposes.

Back 30

false

Front 31

MC1
Under the flsa, all of the following records are required to be kept for at least 3 years from the last date they were in effect except for:
a. records showing additons to or deductions from ee's wages
b. collective bargaining agreements
c. certificates authorizing the employment of minors
d. Records showing total sales volume and goods purchased

Back 31

a

Front 32

MC2
Under the flsa, which of the following records must be kept for more than 2 years from the last date they were in effect?
a. wage rate tables
b. piece rate tables
c. work time schedules establishing the hours and days of employment
d. collective bargaining agreements

Back 32

d

Front 33

MC3
Which of the following forms is used by the ee to report tips to the er?
a. form 8821
b. form 4070
c. form 8027
d. form 1099-misc

Back 33

b

Front 34

MC4
If the records required by the flsa are maintained at a central location, how soon after a department of labor request must the er make them available?
a. 24 hrs
b. 48 hrs
c. 72 hrs
d. 10 days

Back 34

c

Front 35

MC5
Under the walsh-healy public contracts act, how long must a separate log of occupational inquiries and illness be kept?
a. 2 yrs
b. 3 yrs
c. 4 yrs
d. 5 yrs

Back 35

d

Front 36

MC6
How long are futa tax records normally required to be retained??
a. 3 yrs
b. 4 yrs
c. 5 yrs
d. indefinitely

Back 36

b

Front 37

MC7
How long does the adea require that records of an ee's name, address, date of birth, occupation, pay rate, and compensation earned be kept?
a. 2 yrs
b. 3 yrs
c. 4 yrs
d. 5 yrs

Back 37

b

Front 38

MC8
What law requires form i-9 to be retained?
a. immigration reform and control act of 1986
b. civil rights act of 1964
c. age discrimination in employment act 1967
d. americans with disabilities act of 1990

Back 38

a

Front 39

MC9
Which of the following laws governs unclaimed wages?
a. federal wage/hours laws
b. state escheat laws
c. equal employment opportunity laws
d. labor relations law

Back 39

b

Front 40

MC10
How long must an er maintain records it is required to keep under the family and Medial Leave Act?
a. 4 yrs
b. 6 yrs
c. 3 yrs
d. 1 yr

Back 40

c