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188 Cards in this Set
- Front
- Back
What law identifies the chairman of the joint chiefs of staff as the senior ranking member of the armed forces? |
The Goldwater-Nickels DoD Reorganization Act of 1986 |
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The military operational chain of command runs from the president to whom? |
The Secretary of Defense to the combatant commanders |
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The chairman of the joint chiefs of staff is the primary military advisor to which officials and/or organizations? |
The president, the national security council and the Secretary of Defense |
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Who serves as the chairman of the National security council? |
The president |
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Name the three major phases of the PPBE process that result in the DoD portion of the president's budget that is submitted to Congress |
Planning, programming, budgeting |
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What is the title of the senior OSD official responsible for the planning phase of the PPBE process? |
Under Secretary of Defense (Policy) |
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What is the title of the senior OSD official responsible for issuing programming guidance? |
Director, cost assessment and program evaluation (D,CAPE) |
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What is the title of the senior OSD official who is the principal advisor and assistant to the SECDEF for budget and fiscal matters? |
Under Secretary of Defense (Comptroller) / CFO |
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The under secretary of defense (acquisition, technology and logistics) serves as the chairman of what board? |
Defense acquisition board (DAB) |
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Assume today's date is 1 March 2017 and your organization knows about a new requirement that will require its initial funding in FY2024. What is the first PPBE related document you could identify resources for that requirement? |
POM 2020-2024 |
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What is the title of the final document of the planning phase of the PPBE process? |
Defense planning guidance |
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what is the name of the automated database that summarizes all forces, resources and equipment associated with programs approved by the Secretary of Defense? |
Future years defense program |
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What is the phase of the PPBE process in which programmatic decisions are translated into requested resources in an appropriations format? |
Budgeting (budget development) |
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What is the name of the document prepared by the joint staff after its review of POMs submitted by the military departments that focuses on the balance and capabilities contained in those POMs? |
Chairman's program assessment (CPA) [chairman, JCS] |
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The chairman's program assessment document provides the secretary of defense with the JCS evaluation of what? |
Military department's POM submission |
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After the budget hearing in the fall time frame, the reviewing USD(C) budget analyst prepares a draft document that is submitted to DEPSECDEF or SECDEF for a decision. Once signed by one of those officials what is that document called? |
Resource Management decision |
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An advanced percurement is an exception to what funding policy? |
Full funding policy |
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Which document does Congress specify the number of fiscal years that an appropriation account remains current and available for new obligations? |
An appropriation bill, which becomes a law (official) when signed by the president |
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What action is required when funds obligated under an Economy Act order have expired but the servicing agency did not do the work or issue a contract to provide the services? |
De-obligate the funds |
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What is the term used for shifting funds between appropriations? |
Transfer action |
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What is the long-term financial goal of a working capital fund? |
To break even |
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A working capital fund has an officer (O-4) properly assigned to the organization and that officer is doing the work that would normally be performed by a GS-13. For a managerial cost accounting purposes, is the "cost" of that officer's pay and benefits "charged" at the military O-4 rate or the civilian GS-13 rate? |
Civilian GS-13 (and the proper MILPER account is reimbursed for that amount) |
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Assume your organization overpaid a contractor and the vendor has issued you a refund check. The appropriation on that contact is now in cancelled status. What can your organization legally do with the refund from the contractor? |
Credit the refund to miscellaneous receipts of the US Treasury |
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Monies not appropriated by Congress that our generated primarily from the sale of goods and services are known as what? |
Non -appropriated funds |
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Who is the key OSD principal staff member that oversees formulation, justification, and submission of the DoD budget? |
Under Secretary of Defense (Comptroller) (USD(C)/CFO) |
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Who serves as the advisor to the Secretary of Defense on all financial management issues? |
Under secretary of defense (comptroller) /CFO |
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who manages DOD Financial operations and also overseas the training and development of the financial management workforce? |
USD(C) / CFO |
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What is the mission of the department of Defense? |
To provide a lethal joint force to defend the security of our country and sustain American influence abroad |
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What legislation reorganized the department of Defense? |
The National security Act of 1947 |
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What 5 entities did the National security Act of 1947 initially establish (before the 1949 amendment)? |
1. National security council 2. Central Intelligence Agency 3. Civilian Secretary of Defense 4. Office of the Secretary of Defense (OSD) 5. Joint chiefs of staff |
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The National security Act of 1947 made the Secretary of Defense in charge of what department? |
The national military establishment |
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What new military department did the National security Act of 1947 establish? |
The United States Air Force (also converted the War department to the department of the Army) |
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Name 3 things Congress amended to the National Security Act in 1949. |
1. Created the department of Defense 2. The DOD is under the secretary's direct control 3. SEC Def is the only military representative on the president's cabinet |
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Name the two defense agencies that directly report to the USD comptroller |
Defense contract audit agency (DCAA) and defense finance and accounting service (DFAS) |
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The staff of the Secretary of Defense and deputy Secretary of Defense are referred to as what? |
Office of the Secretary of Defense (OSD) |
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Who is delegated full power and authority to act on behalf of the Secretary of Defense on all matters for which the SECDEF is authorized by law? |
Deputy Secretary of Defense (DEPSECDEF) |
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What legislation established a chief management officer position? |
2017 National Defense authorization Act (NDAA) |
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The chief management officer position is also known as what? |
Chief information officer (CIO) |
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Who is the number three in charge of the department of Defense? |
Chief management officer (CMO) aka Chief information officer (CIO) |
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What legislation directed the DOD to split the under secretary of acquisition, technology and logistics (USD (AT&L)) into two separate organizations? What are the two new organizations called? |
- The national defense authorization Act of 2017 - Under secretary for research and engineering (USD R&E) and under secretary for acquisition and sustainment (USD A&S) |
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Who is in charge of the POM process of PPBE? |
Director, cost assessment and program evaluation (D,CAPE) |
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Who is in charge of the budgeting portion of the PPBE process? |
Under secretary of defense comptroller USD(C) / chief financial officer (CFO) |
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Who is in charge of updating the future year defense program database? |
D,CAPE |
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Which legislation brought the Joint Chiefs of Staff into the PPBE process? |
Goldwater Nichols DOD reorganization Act of 1986 |
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What was the main driver that lead to creating the Goldwater Nichols DOD reorganization act of 1986? |
The need for the armed services to have joint capabilities and be able to work together. Ex) Army calling Navy from phone booth because radios didn't connect with one another |
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Name the 7 people/positions that comprise of the joint chiefs of staff |
1. JCS Chairman 2. JCS Vice Chairman 3. Chief of staff, Army 4. Chief of staff, Air Force 5. Chief of Naval Operations 6. Commandant of Marine Corps 7. Chief of National Guard Bureau |
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Who acts as the liaison between the Joint Chiefs of Staff and the JCS departments? |
Director, Joint Staff |
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The Chairman of the Joint Chiefs of Staff is the principal military advisor to the President and what other two entities? |
National security council and Secretary of Defense |
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True or false: the JCS Chairman is the operational chain of command from the President and SECDEF to the combatant Commands. |
False Operational chain of command starts with President > SECDEF > Commanders of Combatant Commands |
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What are the four things the JCS chairman advises the SECDEF on that are non-financially related matters? |
1. Helps write mobility support plan, which identifies critical deficiencies and strengths in force capabilities and how those affect National security objectives 2. The priorities of the combatant commands via Integrated Priority Lists (IPL), which ultimately influence POM requests 3. How manpower of Armed Forces conform to strategic plans 4. Military requirements for defense acquisition programs |
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Who acts as chairman of The Joint requirements oversight counsel (JROC)? |
Vice chairman of The Joint Chiefs |
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How many combatant commands have been established? |
10 (2017 NDAA established the most recent US Cyber Command) |
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Who transmits the orders of the President or SECDEF to the commanders of the combatant commands? |
JCS chairman |
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What serves as a president's principal forum for considering National security and foreign policy matters? |
National security council (NSC) |
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Who are the 5 standing principal members of the National security council? |
1. POTUS 2. Vice President 3. Secretary of Defense 4. Secretary of State 5. Secretary of Energy |
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Name seven standing participants of the National security council |
1. Secretary of the Treasury 2. President's assistant for National Security Affairs 3. President's chief of stat 4. President's council 5. United Nations USA representative 6. Secretary of Homeland security 7. Other cabinet and government officials at the president's request |
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The DoD's PPBE strategy must align with what document? |
National security strategy (NSS) |
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How often is the national security strategy updated? |
Annually or as needed (moreso every 3-4 years) |
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What document results from the National security council? |
The National security strategy (NSS) |
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What 4 strategic documents influence the DOD security strategy? |
1. National Defense strategy 2. Defense strategic guidance 3. National Military strategy 4. Strategy for Homeland Defense and civil support |
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When is the National Defense strategy due? |
January of the second year of each presidential term |
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What is the intent of the national defense strategy? |
Align the department's capabilities and needs with the national security strategy |
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Who writes and signs the defense strategic guidance? |
SECDEF |
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The national military strategy (NMS) is developed by whom? |
The chairman of JCS |
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What does the national military strategy contain? |
Recommended national military objectives, fiscally constrained force levels, military strategy and force options, and a risk assessment of those recommendations |
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What is the process used by DOD to acquire, allocate, account for an analyze personnel and financial resources? |
PPBE |
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What is the objective of the PPBE process? |
To provide the most effective mix of forces, equipment, manpower and support attainable within fiscal constraints |
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Name the three main things the DoD does during the PPBE process |
1. Articulates its strategy to support the NSS and identifies the forces necessary to execute its strategy 2. Formulates a one year budget and four year program plan 3. Decides what programs will be funded and how much to spend on each |
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The JCS and combatant commanders are big influencers in what phase of the PPBE process? |
Planning phase |
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The defense planning guidance (DPG) is developed from what strategy? |
National Military strategy |
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Who prepares the integrated priority list and to whom are they submitted? |
Each combatant commander prepares an IPL. They are submitted to the SECDEF, DEPSECDEF, JCS chairman and associated military department |
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Who turns in the final / approved DoD budget and to whom is it submitted? |
USD comptroller submits to office of management and budget (OMB) |
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What are the six main duties of the USD comptroller? |
1. Advise SECDEF and DEPSECDEF on PPBE matters 2. Review DOD component budget submissions 3. Conducts program execution and performance review 4. Prepare and publish budget decision documents and coordination with D,CAPE 5. Prepare DOD budget for submission to OMB 6. Present and justify the DOD budget to Congress |
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Who has oversight responsibility for DFAS and DCAA? |
USD Comptroller |
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Who is in charge of conducting and coordinating the planning phase of the PPBE process? |
USD Policy |
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Who leads the DOD wide efforts for the National Defense strategy, including the development of the defense strategy? |
Under secretary of defense for policy |
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What are the three main duties of the USD AT&L? |
1. Advise the SECDEF and DEPSECDEF on all PPBE matters related to acquisition, technology, logistics, installations, equipment, and environmental function 2. Ensure approved programs are fiscally & technically executable (are they affordable?) 3. Assist in development of resource planning goals, programming objectives, and related guidance |
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Who serves as the chair of the defense acquisition board? |
USD AT&L |
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What is the purpose of the defense acquisition board? |
Oversee the development and production of major weapon systems. It represents the link between PPBE and the acquisition process |
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What are the three DOD support systems that determine and prioritize capability requirements, associated gaps and risks then fund and field non-material and material solutions for the war fighter in a timely manner? |
1. PPBE process 2. Joint capabilities integration and development system (JCIDS) 3. Defense acquisition system (DAS) |
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Which of the three DOD decisions support systems is used to acquire, allocate, account for, and analyze personnel and financial resources for DOD? |
The PPBE process |
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What is the purpose of JCIDS? |
To assess gaps in military joint (across services) war fighting capabilities and recommend solutions to resolve these gaps |
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The defense acquisition system is a management process that does what? |
Acquires weapon systems and automated information systems. it allows for decentralized and streamlined execution of acquisition activities |
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Which process of PPBE involves decisions on future programs and reviews of prior decisions within the context of the current threat, political, economical, etc. environment |
Planning process |
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Who provides fiscally constrained programmatic guidance to accomplish the DSG and corporate DOD goals in the NDS? What part of the PPBE process does this take place? |
SECDEF provides guidance during the planning phase |
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The defense planning guidance influences which phase (s) of the PPBE process? |
Programming and budget phases |
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The defense planning guidance is the final document for which PPBE phase? |
Planning |
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The POM and Budget estimates are prepared on the basis of which guidance document? |
Defense planning guidance |
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What is the purpose of the planning phase of the PPBE process? |
Define the military role and posture of the United States and DOD in accordance with the national security strategy |
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What are the five major objectives the planning phase focuses on in the PPBE process? |
1. Defining the Defense Strategic Guidance and National Military Strategy 2. Planning the military forces necessary to accomplish that strategy 3. Assuring the framework to manage DOD resources effectively 4. Provide decision options to the secretary to help assess the role of national defense in the formulation of a national security policy 5. Discussing planning goals and programming objectives with the secretary and remedial plans |
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The primary interaction between the combatant commands and military departments is through whom? |
Various component commanders |
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Which combatant command is the only command that submits a program objective memorandum (POM) directly to OSD? |
Special operations command (SOCOM) |
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What are the three main objectives for the integrated priority list (IPL)? |
1. Outlines combatant commanders high priority needs 2. Prioritizes requirements across service and functional lines 3. Provides visibility for key problem areas requiring DOD attention |
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Who are the three recipients of the Integrated Priority list (IPL)? |
SEC DEF CJCS Military departments |
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The military departments and defense agencies use ____ to submit a balance allocation of resources within specified constraints? |
Program objective memorandum (POM) |
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During the POM process, in addition to the budget year, the program period is ___ years beyond the budget year for cost in manpower and ____ years beyond the budget year for force structure. |
4 years 7 years |
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What is submitted by the various components which eventually becomes the baseline for the FYDP? |
Program objective memorandum (POM) |
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Who submits POM packages to the issue groups for review? |
D,CAPE |
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When is the POM and BES schedule and guidance provided to the components? And who provides it? |
USD comptroller and D, CAPE provide it in the late May or early June timeframe |
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What is included in the FMR 7000.14R, volume 2A? |
1. Schedule for key dates of the program and budget related actions, 2. instructions for preparation of program and budget material, 3. instructions for preparing estimates for prior year, current year, budget year, and out years |
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Once OSD D,CAPE updates the FYDP database, program resource adjustments are captured in what document? |
Resource Management decision RMD or similar document |
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When is the updated FYDP database provided to Congress? |
In the spring time frame |
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How many total years are captured within the FYDP database? Which specific years? |
10 years total PY, CY, BY, BY+1, BY+2...BY+7 |
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Which of the 10 years captured in the FYDP are addressed during the POM process? |
BY, BY +1, BY +2, BY +3, BY +4 |
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The FYDP is usually updated to coincide with submission of what? What time of year does this update usually occur? |
Service and defense agency POMs and BESs, which are submitted concurrently to OSD in late July or early August |
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The FYDP is divided into how many major force programs? |
12 |
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Most resource Management decisions (RMD) are signed by whom? |
SECDEF |
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Name the three OSD decision making forums |
1. 3-star program review group 2. Deputies management action group (DMAG) (now referred to as 4-star) 3. Secretary of Defense groups |
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Who are the co-chairs for the 3-star program review group? |
D,CAPE, USD (C), and the joint staff (J8) |
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Issues that cannot be resolved by the 3-star program review group are briefed to whom? |
Deputy Secretary of Defense, who serves as chairman of the DMAG |
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What are the three high level OSD decision-making forums identified at the conclusion of the planning phase of the PPBE process? |
1. 3-star program review group 2. DMAG 3. SECDEF decision group |
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Who is in charge of organizing teams to analyze POM submissions and prepare issue papers? |
D, CAPE |
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During POM, program review teams present draft issue and program briefs to _____ and final issue and program briefs to _____? |
Drafts: Components Final: SECDEF or DEPSECDEF |
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What document results from DMAG meetings during the programming phase of PPBE? |
Resource Management decision (RMD) |
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The issuance of what document completes the programming phase of PPBE? |
Resource Management decision (RMD) |
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The resource Management decision document can address what issues? |
Budget issues, baseline or OCO funding, changes in economic assumptions, or other resource issues |
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Which two phases of the PPPE process occur at the same time? |
Programming and budgeting |
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What are the three main elements of the budgeting phase of PPBE? |
1. Serves as final phase in DOD's portion of President's budget 2. translates resource requirements from programming to appropriation format 3. Ensures program's overall readiness for execution |
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BES guidance is based on which FMR instruction? |
FMR 7000.14R, volume 2A and 2B |
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What happens at the fall review during the budget phase of PPBE? |
Face to face meeting where the component representative answers questions from USD(C) Budget analyst to justify the budget submission. |
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What is the primary focus of the fall review? |
Ensure the use of proper funding policy for the appropriation involves, pricing, phasing, reasonableness, prior your obligations, and executability of the requested budget amount |
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The decisions reflected in the RMD are recorded in what system? |
Comptroller information system (CIS) |
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What is the USD(C) automated database and official OSD system of record of the budget estimates? |
Comptroller information system (CIS) |
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Does issue resolution take place before or after the RMD is signed during the budget phase of PPBE? |
Before |
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Which two entities help link the acquisition process to planning, programming, and budgeting? |
The defense acquisition board (DAB) and joint requirements oversight counsel (JROC) |
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What is the final output of the PPBE process? |
The president's budget |
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Approximately how long do the planning and programming/budgeting phases last? |
Planning: ~15 months Programming/budgeting: ~10 months |
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The 1974 Congressional Budget Act requires the president to submit the annual budget to Congress no later than when? |
First Monday in February |
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What are the five phases of the congressional enactment process? |
1. Congressional committee hearings 2. Concurrent budget resolution action 3. Congressional authorization of DOD programs 4. Congressional appropriations for DOD programs 5. Appeals to congressional actions on authorizations and appropriations |
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Which committees manage the department of defense authorization process? |
House and senate armed services committee |
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Which committees review all 12 appropriation Budget submissions? |
House and Senate appropriations committees |
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Budget authority gives permission to do what? |
Obligate funds |
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What is the dollar threshold associated with major military constructions? |
More than 2 million dollars |
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Name the two expense type DoD appropriations |
MILPERS and O&M |
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Civilian salaries, items with a unit cost of no more than $250,000, training and education, would be paid with which appropriation type? |
O&M |
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Military travel, retired pay a cruel, and bonuses would be paid for by which appropriation? |
MILPERS |
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Procurement appropriations have an obligation period of how many years? |
3 |
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Expense type appropriations have an obligation period for how many years? |
1 |
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The annual funding policy applies to which appropriations? |
MILPERS and O&M |
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What is the intent of the annual funding policy? |
to provide only those funds required to obligate for expenses associated with normal operations of DOD activities for a 12-month period |
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The rural governing budgeting of RDT&e funds is called what? |
Incremental funding policy |
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Which appropriation is considered appropriate for both expense and investment purposes? |
RDTE |
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Which RDTE efforts might the service or defense agency comptroller approve financing the total requirement in one fiscal year? |
Efforts that take longer than 12 months but less than 18 months |
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Where in the FMR does it outline appropriation policies? |
FMR Volume 2A and 2B |
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What are the two primary points about the full funding policy? |
1. Usable end items 2. 12 month funded delivery period |
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What is an exception to the full funding policy? |
Advanced procurements (aka long lead items) |
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What authorization can a program request in order to 1) maintain critical skills that could be lost between EDM and full rate production, or 2) protect the schedule by preventing a break in production? |
Advanced procurement |
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What contract vehicle is used for acquiring multiple years of requirements on a single contract, usually up to 5 years max, without requiring obligational authority for the full 5 years at the time of contract signing? |
Multi-year percurament (MYP) |
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What's the difference between a multi-year procurement and an option type contract? |
Option type contracts only obligate the government one year at a time, whereas MYP contracts obligate the government for the full 5 years, even though it's funded annually |
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Name a reason to use a multi-year procurement contract vehicle |
1. Reduce program cost growth - contractor can plan for 5 years of procurements - facilitates better pricing on quantity buys (Economic Order Quantities) - encourages KTR investment in productivity improvements 2. Provide program stability |
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What are the seven risks multi-year candidates must meet when using a multi-year procurement contract vehicle? |
1. Savings of 10% or more 2. Continuing requirement for quantities 3. Funding availability and stability 4. Stable system design 5. Realistic cost estimates 6. National security enhancement 7. Impact on industrial base |
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If a bill comes in and the funds are in canceled status, how is a program authorized to pay the bill? |
With current year appropriation funds of the same type as the original obligation |
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Name the two limitations in regards to the amount a program can use from a current appropriation to pay a canceled obligation's bill |
The lesser of: - unexpended balance of the closed appropriation - 1% of the total current appropriation account |
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What is the most common type of obligating document? |
Contracts |
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Which reimbursable authority can only be between DOD activities and requires that work begins without delay as well as work citing expiring funds must commence by one January of the next calendar year? |
Project order |
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Which US code authorizes economy act orders? |
31 USC 1535 |
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Which regulation within the DOD governs economy act orders? |
FMR volume 11A chapter 3 |
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Explain what an economy act order is |
An interagency acquisition agreement that is not treated as a contract. It allows Federal agencies to place an order for a goods or services with another DOD or federal agencies |
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What happens to obligations after a contract is terminated as a result of the contractor defaulting? |
Govt can de-obligate unliquidated obligations and use the same funds on a new contract (same LOA), even if they're expired. |
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The government may use same year funds from a terminated contract if what three things are true? |
1. Bona fide need still exists 2. Same or lesser contract scope 3. Replacement contract awarded in timely manner (100 days) |
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When is the only time an agency is authorized to obligate expired funds on a terminated contract for convenience of the government? |
Agency is directed to terminate a contract by a court, board of contract appeals or the GAO |
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When is the only time an agency is authorized to obligate expired funds on a terminated contract for convenience of the government? |
Agency is directed to terminate a contract by a court, board of contract appeals or the GAO |
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Foreign currency fluctuation appropriations are maintained at what level? |
OSD |
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What is the max increase or decrease for a BTR of investment appropriations RDTE & OPN? |
Lesser of $10M or 20% |
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What category is a transfer authority? |
General |
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What legislation provides transfer authority? |
Appropriation Act |
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What is the max increase or decrease for O&M BTRs? |
$20M |
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What is the max increase and decrease for BTRs of the MILPERS appropriation? |
$10M max increase No limit on decreases |
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What is the max increase or decrease for BTRs with MILCON funding? |
Lesser of $2M or 25% for increases No limit for decreases |
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A transfer funds that occurs between two different appropriations requires what type of authority and whose approval? |
Statutory transfer authority and approval of the armed services and appropriations committee |
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Name some agencies that use defense working capital funds |
1. Transportation command 2. Research laboratories 3. Naval facilities engineering command 4. Defense logistics agency (DLA) 5. DFAS |
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Which Act provided the modern day revolving find authority we use today? |
National security Act of 1947 as amended under 10 USC 2208 |
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DWCF execute what percent of the total defense appropriations annually? |
20% |
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What are the two distinct categories revolving fund activities evolved from? |
Stock funds (supply management) Industrial funds (Depot maint, transportation, R&D) |
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Are stock funds or industrial funds the larger account for revolving fund activities? |
Industrial |
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What are the assets of a working capital fund? |
Stock (Supply mgmt): inventory held for resale Industrial (Non-supply mgmt): work-in-process |
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The resources used to commence or increase the size of a working capital fund are commonly referred to as what? |
The corpus of the revolving fund |
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What forms the nucleus of resources used to acquire the items needed to perform the mission of the DWCF? |
The corpus |
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What are both types of revolving funds primarily financed by? |
Reimbursements from customers' appropriated accounts |
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True or false: defense working capital funds are not for profit organizations |
True, they use economies of scale to set stabilized rates for goods and services to recover cost of operations |
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What is the profit or loss of a defense working capital fund called? |
Net operating result (NOR) |
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The running total of net operating results over the fiscal years of a defense working capital fund's existence is called what? |
Accumulated operating result (AOR) |
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The AOR is the adjustment made in a DWCF fund's future rates to achieve what position? |
The break-even point |
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The cost of services performed by military personnel in a working capital fund are rated at the cost of a civilian or a military person? |
Civilian |
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Not appropriated funds come primarily from the sale of what and for what main purpose? |
Goods and services to DOD military and civilian personnel and their family to support moral, welfare, and recreation (MWR) |
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True or false: non-appropriate funds are recorded in the books of the Treasury |
False, although considered government funds, they are separate and apart from funds recorded by the treasury |
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Morel, welfare, and recreation has three categories of funding support. Name each category and the approx percent received from appropriate and non-appropriated funds |
Category A: Mission sustaining programs APF: 100%, NAF: 0% Category B: Community support programs APF: 65%, NAF: 35% Category C: Revenue generating programs APF: 0%, NAF: 100% |
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If a bowling alley wants to build a new snack bar how much appropriate and funding can they receive? |
$0 (bowling alleys are MWR Category C and therefore do not receive appropriated funds) |