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16 Cards in this Set
- Front
- Back
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Accounting Application
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A software package that is used by an organization to record and store AIS data and to generate reports
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Archive
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To copy records or files to a long-term storage medium for backup
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Batch
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A gropu of event documents or records awaiting recording, updating, or other processing
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Batch Recording
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Groups of events are recorded in a database. Requires waiting until a batch of event documents have accumulated before data entry. During the accumulation period, summary fields in master tables are not up-to-date
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Batch Total
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The total of the dollar amounts or other quantities for the transactions in the batch. For a batch of invoices, a total could be teken of the amounts due on each invoice. For a batch of inventory receiving records, the total could be the quantity of items received in the batch
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Batch Update
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A system where events are recorded as soon as they occur, but posting is delayed until a batch of records has accumulated
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Edit Report
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A report used for internal contorl that lists the events have been recorded but not yet posted. Once the edit report is reviewed and found acceptable, the recorded events can be posted.
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Hash Total
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A calculated sum of numbers that do not represent true quantities. For example, the sum of Customer#s in a batch of invoices could be described as a hash total
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Module
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A group of related functions in an application. In accounting, typical modules include sales, purchasing, inventory, and general ledger
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Off-line
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A device that is not connected to a computer. Examples include a printer that is turned off or not connected or a data tape that is not mounted or connected. Backups and archived data are usually stored off-line so that they do not take up processing time and space on a storage medium that is online
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Online
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A device that is turned on and connected to a computer. Typically, the monitor, keyboard, and hard disk are online when a computer is turned on. A system could also be described as online if it is turned on and connected to another computer or the Internet
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Posting
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A process where 1) Data in an event record are used to update summary fields in related master tables and 2) the event record is marked as posted. marking the event record as posted avoids the problem of accidentally posting the same information twice and enables the system to enforce a prohibition against deletion of a posted event record
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Processing Mode
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The organization and relative timing of recording and updating activities within a module. Four processing modes are in the test: immediate recording w/immediate updating, batch recording (online), off-line entry with batch recording, and immediate recording with batch updating
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Purge
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To systematically and permanently remove unneeded data. Records that are no longer needed are archived to an off-line storage medium and then purged from online storage
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Real-Time System
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A system where events are recorded as soon as they occur, and summary fields in related master tables are immediately updated
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Record Count
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A count of the number of transactions in the batch
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