Accounting Chp 14

Front 1

What is he purpose of a purchase requisition? Who prepares it? To whom are the copies sent, and why?

Back 1

Provides a means for the department head to make known to the purchasing department what to order; copy is sent to the purchasing department and a duplicate is kept as proof request was filed

Front 2

What is the purpose of a purchase oder? Who prepares it? To whom are copies sent, and why?

Back 2

Provides a means by which the purchasing department can place orders; 5 or 6 copies are made:
1.Accounting dept for approval
2.Requisiting dept as notification
3.2 copies for the vender
4.Hospital receiving dept to let them know
5.Purchasing dept keeps 1 on file at

Front 3

Describe the receiving function in hospitals.

Back 3

Responsible for counting, weighing, or otherwise measuring the quantities of goods recieved

Front 4

What is the purpose of a receiving report? Who prepares it? How many copies are made? To whom are copies sent, and why?

Back 4

Serves as a record of the quantity of goods actually received; 4 copies made:
1.Purchasing dept. clear unfilled file
2.Accounting dept. approval of payment
3.1 stays with goods
4.Receiving dept as a work record

Front 5

What documents are included in a voucher package?

Back 5

Purchase order, receiving report, vender's invoice, voucher-check form

Front 6

Describe the voucher system as a means of internal control over cash disbursements by hospitals.

Back 6

Requires 3 procedures to be completed (requisition, ordering, and receiving) before payment is made

Front 7

How often should postings be made from
(a) Voucher register
(b) Cash disbursements journal

Back 7

Daily postings to the accounts payable ledger; monthly to the general ledger

Front 8

Describe the purchasing function in hospitals

Back 8

Acquiring required supplies of appropriate quality, in proper quantities, at the right time, at reasonable cost