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22 Cards in this Set
- Front
- Back
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theming and event design
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-similar to a theatre "staging" a production
- one night only - depends on nature of event |
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event program
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the flow of the performers, speakers, caterer and other elements. It creates the experience for the attendee.
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Event program depends on...
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-expectations of audience
-constraints to venue -culture of client |
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Run sheet
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"event schedule"
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Run sheet includes
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set up times, meal breaks, registration times
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seating plan has to consider
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type of seating (fixed or moveable), standing room, # of audience, method of arrival
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types of seating layouts
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Ushape, boardroom, cabaret, banquet, classroom, theatre
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traffic flow- Equipment
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artists, staging, maintenance, waste removal, catering
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traffic flow- people
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artists, speakers, vip's, staff security, audience (arrival, duration, breaks, exits, lines) dump or trickle
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Hygiene
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restrooms, cleaning, recycling, food handling, sanitation points
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overnight
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lock up, storage, security
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Event evaluations and kinds of evals
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distribute towards end, delegate spending, speakers evals, catering evals, room set up evals,, given to sponsors and BOD
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programing- breaks
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-time to re-energize
- meet old friends and make new -discuss the topic - good opp. for sponsorships |
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communication (during event)
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staff to staff
- two way radio -mobile phones -runners -news sheets |
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Staff Briefing
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-inform
- reinforce - staff debreif |
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pre-event meetings
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gathering of all critical people representing all departments who will impact the group
planners last opportunity for major changes without disrupting facility or major cost |
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communication staff to staff
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staff to staff
- two way radio -mobile phones -runners -news sheets |
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post-event meetings
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-opportunity for feedback
-used for planning next event and making improvements - includes what was went right and what went wrong |
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Staff Briefing
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-inform
- reinforce - staff debreif |
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signage- overall placement
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meeting points and danger spots
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signage- types
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directional, statutory, operational, sponsor
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Communication Staff to Attendees
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sound system, flags, bulletin boards, information desk, ushers, signage
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