Volume 2 Gen Ops Ch 3-4

Front 1

All personnel shall insure proper forms are completed and returned to their supervisor for absences due to ________ (4).

Back 1

1. IOD

2. Bereavement

3. Maternity sick

4. Military

Front 2

Battalion chiefs shall periodically review ______ and _____ to ensure that all personnel are complying with policies and procedures.

Back 2

Business journals

Time records

Front 3

The _________ shall accurately reflect personnel changes and shall be used as a backup should the electronic time reporting fail.

Back 3

Business journals

Front 4

The daily time reporting screen shall be completed when by the immediate supervisor?

Back 4

At the beginning of each shift.

Front 5

All overtime time entries where the overtime employee is not working for a vacancy or replacing an off duty employee shall have ________.

Back 5

Comments

Front 6

Supervisors shall use the _________ screen to approve electronic time records of their subordinates at the end of the shift.

Back 6

Supervisor time record approval

Front 7

If the supervisor does not approve employee's time record at the end of the shift, the time record shall be approved no later then the __________.

Back 7

Next day or shift

Front 8

Can a supervisor approve or modify the time records of another supervisor's subordinates?

Back 8

Yes, under unusual circumstances.

Front 9

Changes to "approved" electronic time records can be made only by the "approving" supervisor or

_________.

Back 9

Supervisor holding equal rank, or greater then, the "approving" supervisor

Front 10

Adjustments to electronic time records which have been submitted to the payroll section or those changes required after the first day of the succeeding semi monthly time period shall be submitted in writing using form 500 ADJ ________, through the jurisdictional _________.

Back 10

Time record adjustment

BC

Front 11

Electronic time records are subject to periodic review by the department _____________ .

Back 11

Compliance officer

Front 12

Email maybe used in lieu of form 500 ADJ providing that the change doesn't effect ______.

Back 12

Pay

Front 13

All request for pay location changes should be submitted in writing on form 501, or emailed to the payroll section, human resource division, administration bureau, ____ working days before the payday affected.

Back 13

3

Front 14

If the paystub or warrant is not collected and the employee is not personally known, the paystub or warrant shall be forwarded to the

_____________.

Back 14

Department's compliance officer

Front 15

If the paystub or warrant is not collected and the employee is known, the paystub or warrant shall be returned to the ___________.

Back 15

Payroll section

Front 16

An employee working from 0400 hrs. until 0900 hrs. on the next day (29 hours), would require ________ separate time entries encompassing _________ consecutive individual shifts and dates.

Back 16

3

3

Front 17

At the beginning of the shift, enter the time record information into the_____screen.

Back 17

Daily time reporting

Front 18

The __________ screen should be used to transfer and modify the default (current assignment) time record of an employee on a permanent or semi permanent basis.

Back 18

Fire roster maintenance

Front 19

When personnel transfers who is responsible for making modifications to the fire roster maintenance section?

Back 19

The administrative supervisor at the new work location.

Front 20

Assignment to the permanent and stationary unit will only be performed by a ______ after notification to the employee's normal work assignment

Back 20

Return to work Coordinator

Front 21

The time record transfer or modification made using the fire roster screen will not be visible on the computer screen nor take place until the __________.

Back 21

Next succeeding shift

Front 22

Early relief will always require a separate time record recorded on the _________ shift.

Back 22

Previous

Front 23

Late relief will always require a separate time record recorded on the _______ shift.

Back 23

Next

Front 24

For a captain's vacancy, the following would be the order of choice for a default supervisor for payroll entries.

1. _________

2. _________

Back 24

1. A fire captain on the same shift in the same fire station.

2. A captain on another shift in the same station

Front 25

The default supervisor shall be designated by the_______of the vacant position

Back 25

Supervisor

Front 26

Who is the default supervisor for a battalion chief vacancy?

Back 26

Battalion chief on another shift in the same battalion.

Front 27

Who do you contact for forgotten passwords?

Back 27

Computer hotline at the information management division (IMD)

Front 28

Moving from 40 hour to 56 hour, sick, holiday and vacation time is converted at the ratio of _____ to _____.

Back 28

2 to 1

Front 29

Details less than one shift with an assignment to a unit, the employees time record should be moved to the new work location using the

_________________.

Back 29

Daily personnel rotation screen

Front 30

One shift or more with an assignment to a unit, the employee is detailed, the time record at the permanent assignment should reflect an "absence on a detail" using "_______" activity code.

Back 30

ZD

Front 31

What's the symbol that should be entered on the timecard record to identify the regularly assigned person who is off-duty or absent as a result of a time exchange?

Back 31

TXA

Front 32

What symbol should be entered on the timecard record to identify the person who is on duty or working as a result of a time exchange?

Back 32

TXD

Front 33

What symbol should be entered on the timecard record to identify the regularly assigned person who is off-duty or absent as a result of a time repay?

Back 33

TRA

Front 34

What symbol should be entered in the time record to identify the person who is on duty or working as a result of a time repay?

Back 34

TRD

Front 35

A written explanation of suspension time entries shall be forwarded to the payroll section through the

______________________.

Back 35

Jurisdictional battalion chief

Front 36

What is the maximum amount of shifts for bereavement leave?

Back 36

1 1/2.

Front 37

Anyone required to travel a minimum of______miles one way in connection with bereavement leave shall be eligible to receive______additional working days of bereavement leave. One additional shift for 56 personnel.

Back 37

500

2

Front 38

Holiday shifts are earned at the rate of one shift for every____holidays that fall during the calendar year. The maximum is____shifts per year.

Back 38

2

5 1/2

Front 39

Can holiday time be accrued and compensated while employee is on "I"?

Back 39

No

Front 40

"F" time may be used in lieu of sick. Enter the symbol____in the activity code

Back 40

FS

Front 41

Employees off on "I" must first be placed on their own time to cover any lost time until __________ notifies the department that the employee's injury has been accepted as work related.

Back 41

County's Workers Compensations

Front 42

Supervisors shall not list the reported injury leave as "I" until the ______________ notifies the supervisor of the employee's status.

Back 42

Return to work Cordinator

Front 43

Safety personnel shall receive full pay for the date of an industrial accident, but what two items must be shown on the time record?

Back 43

Actual number of hours worked

Actual number of hours lost due to injury.

Front 44

If the employee is injured on an overtime shift, the employee is paid for the _________________.

Back 44

Number of hours actually worked

Front 45

If an employee is absent on long-term "I" and/or placed into a permanent end stationary category, his or her time record maybe transferred to the PS unit by the ______________.

Back 45

Return to work coordinator

Front 46

Out of service, resignation or termination is shown on the time record by the symbol___.

Back 46

K

Front 47

When the symbol K is entered on the time record, an employee check out form, form ____ shall be delivered to the ________.

Back 47

9

Personnel services section

Front 48

Military leave with active orders only, is paid at 100% for ___ calendar days from July 1 through June 30 of the following year.

Back 48

30

Front 49

Military orders are required even if the military leave is without pay. Employees may be allowed , ____ day(s) prior to reporting and ____ day(s) after completion of duty for travel.

Back 49

One

One

Front 50

Long-term military leave: Employees activated for military service will not continue to accrue vacation, sick leave, holiday or other benefits beyond___days.

Back 50

180

Front 51

If the employee works less than____hours and goes home ill, he will be charge for a full shift of sick leave. If the employee works more then____hours but less than the full shift, no sick leave will be charged.

Back 51

12

12

Front 52

When V or F days are used in lieu of sick time how should they be entered on the time report?

Back 52

"V/S"

"F/S"

Front 53

Any absence of more than____days 40 hour or____shifts 56 hour on "U" may result in recalculation of employee's department seniority.

Back 53

3 days 40 hour

1 shift 56 hour

Front 54

New employees will have vacation posted as reserved time which cannot be used until the employee completes ________of service based on the employees continuous date.

Back 54

1 year

Front 55

ZJ - Jury duty 56 hour: once released from court you shall_________.

Back 55

Return to work and complete the rest of your shift.

Front 56

ZJ - Jury duty 56 hour: if impaneled on a jury, or required to report each day to court, employee shall __________.

Back 56

Have their shifts converted to a 40 hour schedule.

Front 57

Jury duty is 100% paid but all monies received except mileage shall be turned into which division?

Back 57

Financial Management Division (FMD)

Front 58

ZW - Witness Leave, Department business: Employees regular day off, employee receives a minimum of____hours OT as if he is been called back to duty when he travels to court.

Back 58

4

Front 59

ZW - Witness Leave: employees who are subpoenaed to testify on matters related to their department duties or responsibilities do so as part of their regular duties and are not on Leave, with the exception of __________.

Back 59

testifying as a union witness in a grievance

Front 60

ZW - Witness Leave:

Department business; employee's regular day off. The subpoenaed employee is placed on standby and does not travel to court. Does the employee receive compensation?

Back 60

No.

Front 61

ZW - Witness Leave:

Employees who are subpoenaed to testify as a__________in a grievance arbitration are released from duty, but do not receive regular pay.

Back 61

Union witness

Front 62

ZW - Witness Leave:

Permanent employees who are subpoenaed to testify on non department matters receive full pay and released from duty provided. (3)

Back 62

1. They are not party to the case -plaintiff or defendant.

2. Are not appearing as an expertwitness.

3. Waive or deposit any fees received with the county.

Front 63

What is the timekeeping symbol for witness leave?

Back 63

ZW

Front 64

ZW - Witness Leave:

Who must the captain notify when an employee requires witness leave?

Back 64

The battalion chief

Front 65

Call firefighter timecards shall be batched and forwarded to the jurisdictional BC on the____and____of each month.

Back 65

1st and 16th

Front 66

Call firefighter time keeping:

Emergency responses and move ups shall be recorded on the Time Book Page and on Time Cards with the symbol____. Drills, equipment checks, end other approved visits shall be recorded with the symbol____.

Back 66

R

V

Front 67

Call firefighter time keeping:

All time card and time book entries shall be made by the_________.

Back 67

Station Captain

Front 68

Call firefighter time keeping:

Each entry symbols R or V shall represent a____hour time period or fraction thereof. The call firefighter will receive a minimum of____hours pay for any response, move up, or approved visit.

Back 68

2

2

Front 69

Call firefighter time keeping:

A call firefighter that works 3 hours and 20 minutes on an emergency incident will have how many "R" symbols recorded on the time book page and on the time card for that month?

Back 69

2

Front 70

Paramedic trainee timekeeping:

Paramedic trainees are responsible for notifying the______in the Operations Bureau Office of any overtime worked during the didactic or clinical portions of their training.

Back 70

Paramedic Secretary

Front 71

Paramedic trainee timekeeping:

Who in the operations bureau is responsible for maintaining paper time reports for paramedic trainees during the didactic and clinical portions of their training?

Back 71

Paramedic Secretary

Front 72

Paramedic trainee timekeeping:

In addition to supervision and maintaining electric time reports for the trainee, the station captain shall notify the Paramedic Cordinator if the training is off-duty due to (3).

Back 72

Sick

Bereavement

Injury

Front 73

Paramedic trainee timekeeping:

Paramedic trainees shall not take____or____time off during the didactic, clinical, or internship part of their training.

Back 73

Holiday (F)

Vacation (V)

Front 74

Paramedic trainee timekeeping:

The positions of employees detailed to paramedic training shall be coded____on the FIRS timekeeping and filled with overtime.

Back 74

ZP

Front 75

T or F

Paramedic trainees may work overtime when not scheduled for training and may also work their own position.

Back 75

True

Front 76

Didactic and clinical timekeeping:

An electronic time report, reflecting only______, shall be maintained by the trainee's Permanent site supervisor. A paper time report, reflecting on duty hours and any overtime, shall be maintained by the paramedic secretary in the operations bureau.

Back 76

Absences-(coded as ZP)

Front 77

Didactic and clinical timekeeping:

Sick time taken during this period shall be charged to the trainee at the rate of____shift for____hours.

Back 77

1/2

8

Front 78

Paramedic field internship:

The work schedule for this portion of training shall be standard schedule for 56 hour personnel. An electronic time report, reflecting internship shifts, shall be maintained by the captain at assigned internship location. On duty shifts shall be coded as_____.

Back 78

Regular days "R"

Front 79

Paramedic field internship:

The_______shall be notified by telephone whenever a shift of internship is missed for any reason.

Back 79

Paramedic Coordinator

Front 80

Definition of ________ _________.

Those result oriented concrete steps in hiring or recruitment, transfer, and promotion or training designed to eliminate the present effects of past discrimination.

Back 80

Affirmative action

Front 81

Which of the following is not an example of affirmative action?

A. Support equal opportunities in hiring and promotions.

B. Assist minority members of the community to become firefighters and promote to highest rank poss.

C. Provide a career path that when followed results in guaranteed employment.

Back 81

C.