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59 Cards in this Set
- Front
- Back
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What information does the public have a right to?
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information concerning the activities of the government
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Who obtains recommendations from the OPR for records?
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FOIA manager
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Who provides training for the FOIA program?
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FOIA manager
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Who finds and provides the requested records?
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OPR
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When are fees waived?
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when all assessable costs are $15.00 or less
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How many days must a final response determination be made?
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120 working days
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What can requesters do if they are dissatisfied with the results of a FOIA request?
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sue the Air Force
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What are two types of FOIA requests?
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simple and complex
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What type of request is processed quickly and in small volumes?
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simple
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Who does a requester submit an appeal to?
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Secretary of the Air Force
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What report is manddated by the statue, reported on a fiscal basis, and submitted to the Attorney General?
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Annual Freedom of Informatiomn Act Report
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Who is responsible for reporting information on the annual FOIA report?
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FOIA manager
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What does the Privacy Act of 1974 do for individuals?
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protect them from unwarranted invasion of their personal privacy
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What is any group of agency records, in paper or electronic form, that contains information about people from which information is retrieved by a a personal identifier, such a a person's name, SSN, patient ID number, and so forth, through a cross-reference system?
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system or records
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What must the Air Force publish that is a description of its records systems covered by the PA?
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federal register
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Who is responsible to manage and safeguard the system?
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system managers
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Who is the focal point in their functional area for general PA questions and correspondence?
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PA monitors
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Does a requestor need to state the act when requesting records?
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no
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How many workdays should you give a copy of the requested records to the requestor?
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30 workdays
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What may a system manager ask for if a third party is present during a record review?
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written consent
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What is displayed when an information systems contain PA information?
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warning banners
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Who can request access to their records?
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individuals and their designated representatives
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When can you release information to a third party?
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when the subject agrees orally or in writing
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How many days does a system manager have to process access denials?
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5 workdays
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How is PA information protected?
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according to its sensitivity
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How can paper products be disposed of?
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through DRMO or base wide recycling program
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Can For Offical Use Only information be recycled?
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yes
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How is For Offical Use Only information protected during nonduty hours?
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stored to prevent unauthorized access
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How is For Official Use Only information protected during duty hours?
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keep out of sight
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How is an individual paragraph in a classified document marked for Official Use Only?
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placing FOUO at the beginning of the paragraph
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What criteria must for official use only information meet under the Freedom of Information Act or it cannot be witheld?
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Exemptions 2-9
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What is the process of sharing ideas, information, and messages with others?
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communications
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What are the three parts of communications?
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sender, message, and audience
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What is the objective of the electronic communications program?
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to create clear, efficient, and effective communications
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How should you identify who is responsible for what actions?
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active voice
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What should the average sentence length be?
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20 words
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Who is responsible for using the correct mailing address and functional address symbol?
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writer
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What type of communications is offical, less structured, and on a private matter?
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personal letter
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What are the two types of endorsements?
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same and seperate page
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What class uses personal computer card security token?
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organizational high grade service
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What class includes non-organizational messages and is digitally signed?
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individual medium grade service
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Who is replacing or supplementing formal Air Force formats for communications?
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electronic messaging
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Who are two ways a message can be considered authentic?
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contact sender or digital signature
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Who is the focal point for the FOIA portion of the installation website?
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Installation commander
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Who makes initial determinations on the type of request and processing provided a FOIA request?
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FOIA manager
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Which is not a FOIA exemption?
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administrative rules and practices
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Who completes the DD Form 2564, Annual Report Freedom of Information Act?
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Base FOIA manager
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Privacy Act officers are responsible for
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investigating complaints
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What type of request allows other Air Force directives to give individuals access to Privacy Act Records?
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Functional
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Which element of a Privacy Act statement provides a list of where and why the information will be disclosed outside the DOD?
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Routine uses
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Which type of persoanl information can be given to third parties without the individual's consent?
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gross salary of military personnel
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What must the system manager do to avoid unauthorized disclosures of Privacy Act information?
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verify the identity of all requestors
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What is used to determine the disposal of Privacy Act records?
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Records retention schedule
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When are For Offical Use Only records marked?
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when they are created
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On the average, about what percentage of a communications do you write in the active voice to communicate effectively?
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75%
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What is the main difference between an official memorandum and a personal letter?
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format
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What type of memorandum for record is an in-house document to record information that would otherwise not be recorded in writing?
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seperate page
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Multipurpose written briefs that provide information, forward items of interest, or summarize problems are
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background papers
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Who is responsible for safeguarding his or her own common access card and the personal identification number?
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user
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