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Front 1

What is procurement?

Back 1

Act of obtaining materials or services

Front 2

What are the 3 methods in the CG to aquire material?

Back 2

-- MILSTRIP
-- Standard Aquisition Procdedures
-- Transfer of excess property

Front 3

What does MILSTRIP stand for?

Back 3

Military Standard Requisition and Issue Procedures

Front 4

Define open market.

Back 4

A method of ordering supplies and services commercially (after GSA approved waiver)

Front 5

Define National Stock Number (NSN)

Back 5

13-Digit number assigned by the Defense Logistics Service Center to identify items in the US Supply distribution system.

Front 6

What makes up the NSN?

Back 6

-- Federal Suppy Classification (FSC) system group and class
-- National Item Identification Number (NIIN)

Front 7

Define FSC

Back 7

4-digit number that classifies all supply items used by the federal government.

Front 8

What are the parts of the FSC?

Back 8

-- FSC group (first two digits) -- denoting major division
-- FSC class (last two digits) -- denoting class according to physical or performance characteristics.

Front 9

Define NIIN

Back 9

9-digit number identifying each item of supply used by the DoD

Front 10

What are the first two numbers in the NIIN

Back 10

NATO Stock number or National Codification Bureau (NCB) code.

(00 -- Before 31 March 1975, 01-- After 31 March 1975)

Front 11

Define SMIC

Back 11

Speical Material Identification Code -- Two position alpha OR alpha numeric code assigned by the Commander, Navy Supply Systems Command, to NSN Items

Front 12

Why is the Activity Control Number (ACN) used?

Back 12

Assigned to non-NSN item

Front 13

Define Navy Item Control Number (NICN)

Back 13

12-character codes assigned and managed by the Navy

Front 14

What is an MOE code?

Back 14

Major Organizational Entity Code -- Used to record an activities cataloging and inventory management responsibility for an item of supply in the Defense Logistics Service Center (DLSC) file.

Front 15

What is the purpose of the a-float shopping guide?

Back 15

assist fleet personnel in identifying common items of supply.

Front 16

What is the most common tool to use for identifying material and locating information to assist in the procurement process?

Back 16

FEDLOG

Front 17

What are the two databases in FEDLOG?

Back 17

--Federal Logistics Information System (FLIS)
-- Service Unique Database (USCG uses USN)

Front 18

What source of supply code allows you to search for CG specific items in FEDLOG?

Back 18

ZQC

Front 19

Define CMPlus

Back 19

Configuration Management Plus -- Online configuration-based supply and maintenance system for updating and maintaining baseline configuration data and replacement materials onboard cutters and other units equipped with CMPlus

Front 20

What is the CGMS?

Back 20

Coast Guard Message System -- Used by the CG to send messages and is the manual back-up process for sending MILSTRIP transactions when they cannot be transmitted electronically via CMPlus, FLS, or AMMIS

Front 21

What is FLS?

Back 21

Fleet Logistics System -- designed to automated CG cutter and small boat logistics

Front 22

What is AMMIS?

Back 22

Avaition Material Management Information System -- Allows airstations to readily requisition material to meet operational commitments.

Front 23

What is ARMS?

Back 23

Automated Requisitioning Management System -- Receives transmitted MILSTRIP requisitions from CMPlus or FLS

Front 24

Define DODAAC

Back 24

Department of Defense Activity Address Code -- OPFAC number and agency code (CG is always Z). (ie Z11401)

Front 25

Define tangible personal property.

Back 25

Materials/supplies held by inventory control points (ICP's) and sources of supply (SOS) for sale to customers in the normal course of business

Front 26

What is a CG-4940?

Back 26

Surf Requisition Log -- optional form to record unit requirements

Front 27

A MILSTRIP data line consists of?

Back 27

17 MILSTRIP codes

Front 28

What are the three phases of MILSTRIP requisition process?

Back 28

-- Customer request and approval phase
-- Order phase
-- Order monitor, status and delivery phase

Front 29

State the individuals authorized to modify a requisition

Back 29

-- Requisitioner
-- Supplementary addressee
-- Monitoring activity

Front 30

State the individuals authorized to cancel a requisition

Back 30

-- Requisitioner
-- Supplementary addressee
-- Activity designated by the first character of the distribution code

Front 31

Cancellation may be transmitted by

Back 31

-- Automated installed systems
-- Message (CGMS)
-- CMPlus or FLS

Front 32

Rules for narrative MILSTRIP?

Back 32

-- all same RIC
-- No more than 7 per message
-- Submitted to SOS
-- DOC # separated into 3 fields
-- Each Req. in separately numbered paragraphs
-- MILSTRIP format with RPs separated by a slash /
-- use "BLNK" for empty RPs

Front 33

Rules for formatted MILSTRIP?

Back 33

-- limited to 66 RP per data line
-- No paragraph numbers or slashes between RPs
-- Leave empty RP's blank
-- Can contain 450 line items
-- Data must be transmitted exactly as it appears in RP order
-- Priority 01-08 authorized for transmission during periods of restricted comms.

Front 34

Name the two types of status messages

Back 34

-- supply
-- shipment

Front 35

Status time frame for PD 01-03?

Back 35

--Shipment status within 24 hours
-- supply status within 48 hours

Front 36

Status time frame for PD 04-08?

Back 36

-- shipment status within 48 hours
-- supply status within 48 hours

Front 37

Status time frame for PD 09-15?

Back 37

-- Shipment status in 3 work days
-- Supply status in 5 work days

Front 38

5 categories of MILSTRIP status messages?

Back 38

-- 100% supply status
-- 100% supply and shipment status
-- Exception supply and shipment status
-- Exception supply status
-- Shipment status

Front 39

3 types of shipment?

Back 39

-- Regular
-- Direct delivery from vendor
-- Direct

Front 40

What are the SAP?

Back 40

Simplified Aquisition Procedures -- preferred methods for the CG to acquire supplies, services, and construction within the spending limits of the simplified aquisition threshold (SAT)

Front 41

Define SAT?

Back 41

Simplified Aquisition Threshold -- maximum purchase amount for supplies, services and construction for methods other than MILSTRIP (currently $100,000)

Front 42

Two SAP categories?

Back 42

-- Micropurchases -- procurements under $2,500
-- Greater than $2,500 but less than SAT ($100,000)

Front 43

Written quotes must be obtained for?

Back 43

--Construction contracts over $2,000
-- Service contracts over $2,500
-- Purchase greater than $2,500

Front 44

Use OF-347 for?

Back 44

-- Purchase less than quote for $2,500
-- Construction greater than $2,000

Front 45

Use SF-1449 for?

Back 45

-- Purchase greater than $2,500
-- Service greater than $2,500

Front 46

Use DOT 4230.1 for?

Back 46

Sole source supplier/vendor greater than $2,500

Front 47

Contracting Officer (KO) has the authority to award contracts up to?

Back 47

-- $25,000 for supplies
-- $2,500 for services
-- $2,000 for construction

Front 48

Chief of Contracting Office (COCO)has authority to award contracts up to?

Back 48

$100,000

Front 49

How many codes in accounting line data?

Back 49

9

Front 50

1st code of accounting line data:

Back 50

Agency Code -- Always 2 for CG

Front 51

2nd code of accounting line data:

Back 51

District Code -- Appendix A FINCEN SOP

Front 52

3rd code of accounting line data:

Back 52

Appropriation Code -- Appendix B FINCEN SOP

Front 53

4th code of accounting line data:

Back 53

Appropriation Limitation Code -- 1+ , Appendix C FINCEN SOP

Front 54

5th code of accounting line data:

Back 54

Allotment Fund Control Code -- Appendix D FINCEN SOP

Front 55

6th code of accounting line data:

Back 55

Allotment Level Indicator Code

Front 56

7th code of accounting line data

Back 56

Program Element

Front 57

8th code of accounting line data

Back 57

cost center -- OPFAC

Front 58

9th code of accounting line data

Back 58

Standard Object Class

Front 59

1st code in document number

Back 59

document type

Front 60

2nd code in document number

Back 60

fiscal year (2 digit)

Front 61

3rd code in document number

Back 61

procurement site code -- appendix h of FINCEN SOP

Front 62

4th code in document number

Back 62

last digit of fiscal year

Front 63

5th code in document number

Back 63

District code - appendix A of FINCEN SOP

Front 64

6th code in document number

Back 64

program element

Front 65

7th code in document number

Back 65

Document sequence number -- assigned by unit

Front 66

8th code in document number

Back 66

suffix

Front 67

What letters can NOT be used in a document number?

Back 67

I, O, Q, S, Z

Front 68

What are the exceptions to the micro-purchase threshold?

Back 68

Fuel/Oil for vessel and aircraft or foodstuffs

Front 69

What are the preferred methods of payment, in order?

Back 69

P-card
C-Checks
SF-44
BPA
OF-347/SF-1449
Petty Cash (Imprest) not to exceed $500

Front 70

What is the P-card Log?

Back 70

CG Form 5623 -- alternative to using procedures for missing infor for vendor name and address and amoutns from receipts and invoices

Front 71

What is a bulkhead-to-bulkhead, wall-to-wall, or area inventory?

Back 71

Complete physical cound anytime accuracy is less than 90% or as directed

Front 72

What is a spot check inventory?

Back 72

Unscheduled physical count - when discrepancy or when directed

Front 73

What is locator/specific commodity inventory?

Back 73

Physical count of all items of same segment (ie COG , FSC)

Front 74

What is special material inventory?

Back 74

HAZMAT or any items with special material characteristics

Front 75

What is cycle count inventory?

Back 75

Portion of inventory at designated times

Front 76

What is velocity inventory?

Back 76

Physical count of frequently demanded items

Front 77

What is location survey inventory?

Back 77

Inventory in specific location or area

Front 78

What are the two things to look for when receipting material?

Back 78

quality and quantity

Front 79

Rules of receiving items?

Back 79

-- Circle quantity received on shipping document
-- Note and discrepancies in QTY or condition on the shipping document
-- Sign and date the shipping document after unloading

Front 80

What is a dummy invoice?

Back 80

A blank copy of the receipt document used when none is available

Front 81

What is the normal time to request inspection by the carrier's rep for damaged packages?

Back 81

7 calendar days

Front 82

What markings must be on a material for storage?

Back 82

-- Stock number
-- Cage code/part number
-- Item description
-- Quantity and U/I
-- Contract or purchse order number
-- Level of protection and date of issue
-- Weight and cube of container and contents

Front 83

What is DD Form 1348-1A used for?

Back 83

Mandatory Turn-in Reparable (MTR) Items

Front 84

What is expendable property?

Back 84

-- consumed in use
-- loses its identity when used
-- A component (or sub-component) of another personal property item
-- EXAMPLES: paper cups, pencils, toner, copy paper, markers

Front 85

What is a document type 11?

Back 85

--Travel (local)
--Travel (TDY)
--Reserve orders (travel)

Front 86

What is a document type 13?

Back 86

Continuous travel orders

Front 87

What is a document type 21?

Back 87

Procurement Request

Front 88

What is a document type 22?

Back 88

Purchase order -- invoice voucher (SF-44)

Front 89

What is a document type 23?

Back 89

Purchase Order/delivery order contracts

Front 90

What is a document type 32?

Back 90

--Government purchase card
--Air freight/express mail
--Government fleet fuel card

Front 91

What is a document type 28?

Back 91

Interservice Support Agreement (ISSA)/Military Interdepartmental Purchase Requests (MIPR)

Front 92

What is a document type 35?

Back 92

ARMS (MILSTRIP)

Front 93

What supply condition code is used when shelf life remaining is less than 3 months?

Back 93

C (IMM shall contact the customer prior to issue of material to CONUS customers only)

Front 94

What supply condition code is used when shelf life remaining is 3 through 6 months?

Back 94

B (restricted issue. IMM issues material to CONUS customers)

Front 95

What supply condition code is used when shelf life remaining is more than 6 months?

Back 95

A (unrestricted issue)

Front 96

What color marking tape is associated with Priority 03 or MCC E?

Back 96

Red

Front 97

What color marking tape is associated with Priority 06 or MCC E?

Back 97

Blue

Front 98

What color marking tape is associated with Priority 13 or MCC E?

Back 98

Firm tape or White

Front 99

Purchases should be __________ so as not to show favoritism.

Back 99

rotated among vendors

Front 100

Where should supplies be purchased (in descending order of priority)?

Back 100

-- Agency inventory
-- Excess from other agencies
-- Federal Prison (UNICOR)
-- Blind/Disabled (NIB-NISH, JWOD)
-- Wholesale (ie GSA, DLA, VA and ICPs)
-- Mandatory federal supply schedules
-- optional use federal supply schedules
-- Open market commercial suppliers

Front 101

Who is the purchasing official designated in writing by the COCO to utilize the P-Card for individual purchases that do not exceed the micro-purchase threshold?

Back 101

Non-warranted Cardholder

Front 102

Who is the purchasing official holding a KO's warrant that may make purchases up to their warranted authority?

Back 102

Warranted Cardholder

Front 103

Who is the official designated in writing, one supervisory level by rank or command structure above the cardholder?

Back 103

Approving Official (AO)

Front 104

Who is the KO designated with procurement oversight for a geographical area?

Back 104

Chief of the Contracting Office (COCO)

Responsibilities include oversight and delegation of authority for the P-Card program within the geographical area.

Front 105

Who is the official responsible for the administrative management of the P-Card program withing a geographical area?

Back 105

Agency Program Coordinator (APC)

Front 106

Who is the individual designated at the organizational element (OE) level to oversee the purchase card program within a specific area of responsibility?

Back 106

Organization Program Coordinator (OPC)

Front 107

What are the seven basic steps to buying?

Back 107

-- Receive a funded PR
-- Screen the PR for required info and reviews (HAZMAT, propert, etc.)
-- Review mandatory sources to establish SOS
-- Solicit/Analyze quotes (if necessary)
-- Award/issue purchase document
-- Administer the order (report, payment, closeout)
-- Ensure purchase is documented in SAP summary form

Front 108

What is an SF-44?

Back 108

Purchase Order Invoice Voucher -- used as a last resort if the vendor will not accept P-Card or C-Checks

Front 109

What document can NOT be used on an OF-347 purchase?

Back 109

Packing slip (FINCEN will not accept a packing slip to process payment)

Front 110

What manual provides a full listing of contract clauses to be used on a SF-348?

Back 110

The FAR (Federal Acquisition Regulations)

Front 111

The status category that provides requested info on both supply plus shipment status?

Back 111

100% Supply & Shipment Status

Front 112

Inventory discrepancies must be reconciled within how many days?

Back 112

30

Front 113

OM&S Items greater than $1000 will be inventoried during what quarter?

Back 113

4th

Front 114

The DIC for follow up request to improve ESD is?

Back 114

AFC

Front 115

When breaking any preservation package during a physical inventory approval must be obtained from who?

Back 115

Supply Officer

Front 116

MILSTRIP requisition priorities 01-03 will require a follow up action when delivery is past due how many days?

Back 116

6

Front 117

Which CMPlus submenus will allow users to modify/correct pre-entered inventory?

Back 117

Update

Front 118

Mandatory sensitive items shall have a cost of?

Back 118

$500-$2499

Front 119

From the receiving box screen in CMPlus what additional information must be entered for a partial MILSTRIP receipt?

Back 119

Suffix

Front 120

Issuing a part represents?

Back 120

Expenditure of funds

Front 121

The CMPlus submenu that allows to print selected initial request is?

Back 121

Select request

Front 122

What is the document code 22 for?

Back 122

SF 44

Front 123

SOS will be required to execute delivery for priority 09-15 to a CONUS POC within how many days?

Back 123

31 days

Front 124

During unloading procedures who would be required to assist in the examination of set aside damaged containers?

Back 124

Technically qualified personnel

Front 125

Which type of stock is not CG management responsibility?

Back 125

scrap metal

Front 126

Personal items and non-storeroom inventory shall not be stored in the storeroom without approval from whom?

Back 126

The CO or OINC

Front 127

The MILSTRIP code for the ELC is?

Back 127

XG

Front 128

_____ costs government excessive amounts of money for materials and labor?

Back 128

Overpacking

Front 129

_________ can cause excessive damage to many items and make them useless?

Back 129

Underpacking

Front 130

What is stenciled or printed above or alongside the center of balance mark?

Back 130

"CENTER OF BALANCE" in 1 in. letters