Uscg Property Manual

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The Stevenson-Wydler Technology Innovation Act of 1980

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Authorizes Federal agencies to transfer excess education-related Federal equipment to educational institutions or nonprofit organizations for educational and research activities.

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ART01

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original artwork

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ART02

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heritage artifacts

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MOD01

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models

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ART22

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shall be assigned to original pieces of art that lack historical significance and/or artistic merit

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Disposal Codes:

1. New

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Property which is in new condition or unused condition and can be used immediately without modifications or repairs.

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Disposal Codes:

4 Usable

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Property that shows some wear, but can be used without significant repair.

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Disposal Codes:

7 Repairable

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Property which is unusable in its current condition but can be economically repaired.

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Disposal Codes:

X Salvage

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Property which has value in excess of its basic material content, but repair or rehabilitation is impractical and/or uneconomical.

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Disposal Codes:

S Scrap

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Property that has no value except for basic material content.

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Capitalization Thresholds for Aircraft, Vessels, Electronics Systems in 2014 were.

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$200,000

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Capitalization Thresholds for

Boats, General Purpose, Vehicles, Electronics Stand Alone Equipment, Electronics Test

Equipment, and Small Arms were:

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$50,000 (after Oct 1, 2003)

$25,000 (prior to Oct 1, 2003)

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Capitalization Thresholds for

Internal-use Software were:

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$750,000 (after Oct 1, 2007)

$200,000 (prior to Oct 1, 2007)

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Final Approving Authority for Report of Exchange/Sale, Form CG-4502

Excess Personal Property

Survey, Form CG-5269

Unit Commanding Officer (CO), Officers in Charge (OIC), Unit-Level Supervisors, and Staff Element Office Chiefs hold final approving authority.

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< $5,000

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Final Approving Authority for Report of Exchange/Sale, Form CG-4502

Excess Personal Property

Survey, Form CG-5269

1. Commanding Officers at the following units have final approving authority: Base, DOG, ATC Mobile, TRACEN Petaluma, TRACEN Yorktown, TRACEN Cape May and Academy.

2. DOG Commanding Officer holds final approving authority for all DOG units at this threshold.

3. Base Commanding Officers shall act as final approving authority for all other CG units at this threshold.

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< $25,000

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Final Approving Authority for Report of Exchange/Sale, Form CG-4502

Excess Personal Property

Survey, Form CG-5269

1. Commanding Officers at the following units have final approving authority at this threshold: SILC, SFLC, C4IT-SC, and ALC.

2. SILC Commanding Officer shall act as the final approving authority for all other CG units at this threshold.

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> $25,000 to $50,000

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The Report of Exchange/Sale, Form CG-4502 is to be completed within _______ of request of exchange or sale.

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thirty (30) days

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Direct Transfers: You may transfer excess personal property that has not yet been reported to GSA, provided the total acquisition cost of the excess property does not exceed ______ per line item.

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$10,000 per line item.

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A document describing a bilateral or multilateral agreement between parties. It expresses a convergence of will between the parties, indicating an intended common line of action.

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Memorandum of Understanding (MOU).

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Who determines, monitors, and reports the impairment of assets. Prepares, reviews, and approves documentation supporting the impairment of assets and forward to FINCEN (FR) within ________ of the decision to declare asset repaired. Monitors and reports the status of impaired assets to determine if they will be stored, disposed of, or returned to service.

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twenty (20) days

Commandant (CG-844)

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When an aircraft is destroyed, damaged, deteriorated the unit informs Commandant (CG-41) of the incident. Commandant (CG-41) communicates the incident to Commandant (CG-84) within ______ days of the incident.

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fifteen (15) days of the incident

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Immediately after the mishap, the
___________ is responsible for conducting the accident investigation.

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MAB - Mishap Analysis Board

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Mark "General Purpose" accordingly ensuring that the following information is clearly stated on the property:

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1. The letters "USCG"

2. The name of the unit that the property is assigned to.

3. Oracle FAM Tag Number.

4. Labeling.

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Mark all boats by placing the designated tag number of the asset, such as CG 63005.

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on both bows in three inch letters.

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Mark all vessels in accordance with instructions provided for boats. Specifically, mark vessels with the colors of letters and numerals instructions as followed:

A. __________ shall be used on white hulls and unpainted aluminum hulls.

B. __________ shall be used on black and red hulls.

C. __________ shall be used on the vessel designated by Commandant (CG-751) as the oldest commissioned cutter.

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A. Black (17038) letters and numerals

B. White (17925) letters and numerals

C. Gold (17043) numerals

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Physical inventory of all personal property must be conducted at __________ or as directed by the CFO every Fiscal Year.

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least annually

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The Final Approval for theTransfer of Assets in the Financial System and Documentation Retention

Boats (Non Cap)

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Regional Boat Manager

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The Final Approval for theTransfer of Assets in the Financial System and Documentation Retention

Vehicles and Trailers (Non-Cap)

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Regional Motor Fleet Manager

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The Final Approval for the Transfer of Assets in the Financial System and Documentation Retention

Boats (Cap)
Vehicles and Trailers (Cap)
Electronics (Cap)
Aircraft
Vessels
All other Cap Property

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FINCEN (FR)

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The Final Approval for the Transfer of Assets in the Financial System and Documentation Retention

Canines

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(CG-844)

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A Coast Guard Official Message is required for lost, stolen, damaged and destroyed property with a permanently assigned serial number and an acquisition cost of __________. If the asset is unrecoverable, a Report of Survey, Form CG-5269 is required.

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$500.00 or more

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Report of Survey Process

Board members will provide their findings within ______ to the Survey Officer.

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20 days to the Survey Officer

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Report of Survey Process

The Survey Officer will ensure that the Report of Survey process is completed within ______ of the reported loss, theft, damage or destruction.

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60 days

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__________ reviews and approves the Board of Survey and takes action, such as personnel training, to reduce the loss/damage of property in the future within 5 days of receipt of Report of Survey, Form CG-5269.

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CO/OIC/Supervisor

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The regional managers, program managers, and final approving authority must approve/disapprove the Report of Survey, Form CG-5269 and the Board of Survey Members finding by signing and dating the Report of Survey, Form CG-5269 within _____ of receipt of the Report of Survey, Form CG-5269.

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15 days of receipt of the Report of Survey

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Units are required to report lost property within _________ following the discovery of the loss, theft, damage or destruction.

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twenty-four (24) hours

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The unit, with support from the final approving authority is responsible for advertising excess personal property on the SFLC Bulletin for a minimum of _____________.

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twenty (20) days

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If property is transferred to DLA Disposition Services (Site), the unit shall complete the Release Receipt Document, DD Form 1348-1. This form is to be completed within _______________.

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thirty (30) days

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If a DLA Disposition Services (Site) facility is not available, the property is reported to Commandant (CG-844) for advertisement in _________.

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GSAXcess

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Commandant (CG-711) must report the acquisition of an aircraft in the Federal Aviation Interactive Reporting System (FAIRS) within

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fourteen (14) calendar days of the acquisition date

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Forfeited/Seized and Abandoned property must be in CG possession for _________ days before retention or disposal action can begin.

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forty-five (45) days

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Non-monetary gifts are considered to be the property of the Government in excess of $350.00 and must be reported to _________ within _____ days of receipt.

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Commandant (CG-8R) within sixty (60) days of receipt.

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CG must report acquisition to GSA on the Transfer Order Excess Personal Property, Form SF 122 within _____ workdays of the transaction.

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10 workdays

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Pickup off excess property must occur within _____ calendar days unless otherwise coordinated with the holding agency.

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fifteen (15) calendar days

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What is the form number for DOD Industrial Plan Equipment Requisition?

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DD Form 1419

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Material Inspection and Receiving Report

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DD Form 250,

submitted to Commandant (CG-844) within thirty (30) days of receipt of the new aircraft.

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Material Inspection Acceptance and Receiving Report and Continuation Sheet, __________ can be found in the Department of Homeland Security Acquisition Manual (HSAM)

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Form DHS 700-21

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Transfer Order Excess Personal Property

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SF-122

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All acquisition of vessels, regardless of method, must be approved by

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Commandant (CG-7)

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When a CG vehicle is involved in a crash with a domestic vehicle, the vehicle operator must fill out, what form _____?

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Motor Vehicle Accident Report, Form SF 91

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Any witness to the crash must fill out Statement of Witness, Form ____?

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SF 94

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The unit shall contact Commandant (CG-434) within _____ days of a potential impairment.

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fifteen days (15)