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34 Cards in this Set
- Front
- Back
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State of Ohio Overview |
Electronically store employee files |
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4 Servers |
Dev, Test, UAT, Prod |
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4 DIP Processes |
ePAR, ePerformance CDP, ePerformance PIP, ePerformance REV |
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What do you do if a DIP process doesn't run? |
Run the script (File -> D Drive -> FTPGET -> FTPGET batch file OR go in Filezilla manually and add to the proper folder (metadata and documents) -Then run the DIP process after testing |
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If no PDFS or metadata file |
Contact Jeff Brown (Peoplesoft guy) |
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If they cant unlock a document or cant index |
Go into thick client, click folders, records management, select folder, post an event -> Open Folder (to update KW) -> look at document date and close with that date -> post an event cutoff event (no delay) -You only have to do once because your setting the folder level and not the documents |
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Environments: Prod Processing |
10.248.144.20 |
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Environments: Prod (Timer) |
10.248.144.12 |
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Environments: Dev/Test Processing |
10.248.144.5 |
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Environments: UAT Processing |
10.248.144.10 |
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My SOUID |
50072442 |
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Generate Verification Report |
Go into Prod .20 -> Unity Client -> Workflow -> OAKS validation -> ePerformance Process Control -> look at regular start date and do from whenever (cant do today's date) -> click submit -> come over to .12 server in Prod and run the workflow timer service (find life cycle OAKS validation) |
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Report Services DAS Customer Report |
Select DAS Customer Report -> select both of the fields and run the report -> save (excel format) |
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What does F10 do? |
App enabler that returns related documents by SOUID and ePar number |
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Discipline ePAR's and how is it configured? |
Go into e personnel file -> retention is 3 years from effective date |
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If additional ePARs |
the disciplines yolk together (take later date) |
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Example 10/6/16 is the effective date of ePAR discipline, the doc will be destroyed _________, if we get an additional discipline 3/7/17, the retention date will now be _________ |
10/6/19, 3/7/20 |
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What some of the agencies want to do is |
save the discipline before it gets removed for "historical information" (not on us) |
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ePAR numbers are ________. but get _______ by you're SOUID |
unique, join together |
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What does our Workflow do? |
When documents comes in it puts them into folders and determines when they will be purged |
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Most of the agencies you _______ track discipline, but some use ________ |
single, 2 |
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What is an ePAR? |
a change order (ex. someone chaning their last name after getting married they need an ePAR and any attachments) |
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To check how many ePARs |
Do a doc retrieval of the first 4 for ePARs |
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To check ePAR attachments |
Doc retreival for ePAR attachments |
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The once a day timer is looking for what? |
Attachments that were uploaded AFTER was exported into OnBase |
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Once an ePAR is marked complete it should have all the attachments, sometimes they add attachments after its complete |
Once a day timer |
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Some required keywords include: |
SOUID, effective date, ePAR# |
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Changing a default password |
Config -> User Name/Password -> Settings -> Update Password |
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Access Verification Reports |
Doc Retrieval or right click batch view verification report |
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Committing Batches |
right click commit |
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Re-indexing documents |
Doc retrieval -> select doc -> right click re-index |
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Locked Documents |
OnBase client -> admin -> Utilities -> Unlock user |
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Unlock a user |
Config -> Usersname/Password or Client -> Admin -> Utilities -> unlock |
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User accidentally deletes a document |
OnBase Client -> Admin -> Utilities -> Doc Maintenance |
