116 Terp10 Unit 7: Sales Orders

Front 1

1. What happens as a result of a post goods issue? (4) PG 497

Back 1

1. Stock quantity and inventory value of stock is decreased,
2. control document entry is created in the billing due list,
3. the order is updated,
4. reduced required stock

Front 2

2. What is sales order document flow? (3) PG 474 FIG 186

Back 2

1. A series of steps each sales order goes through:
2. These steps are the 1. Order, 2. Delivery, 3. Invoice,4. Accounting Documents
3. The Document flow links the steps together and allows you to access the history and current status of your sales process at any time.

Front 3

3. How is the structure of a sales order different than the structure of a delivery document?

Back 3

1. Sales order must have a schedule line

Front 4

4. Name the organizational elements that make up a sales area. (3)

Back 4

1. Sales Organization
2. Distribution Channel
3. Division

Front 5

5. What documents are generated from billing? (3) FIG 198

Back 5

1. Accounts Receivables are increased via a Billing Document,
2. Accounting Document
3. and CO Document

Front 6

6. What is the structure of a customer master record? (3)

Back 6

1. General,
2. Sales Area,
3. and Company Code

Front 7

7. What master data is needed to create a sales order? (2) PG 470 FIG 182

Back 7

1. Customer
2. and Material Master

Front 8

8. What are the mandatory Customer Master Partner functions? (4)

Back 8

1. Sold-to Party,
2. Ship-to party,
3. Payer,
4. Bill-to Party

Front 9

9. List some of the functions available within a Standard Analysis report? (5) PG 37

Back 9

1. Drilldown Functionality,
2. Choose key figures and change their order,
3. sort list,
4. create ranking sequence
5. and ABC analysis

Front 10

10. What effect does confirming a transfer order have on the delivery document?

Back 10

1. Updates the pick quantity

Front 11

11. What are the different dates, in a sales order, that the system calculates and how does it calculate these dates? PG 472

Back 11

1. Requested deliver date
2. Delivery Date ---
3. Checks to see if material is available to meet the Requested deliver date if its not when adding in the Pick/Pack time and transportation lead times then it walks forward until the material is available and adds on the pick/pack time + transportation lead times .

Front 12

12. When is the first time we impact finance in the Order to Cash Business Process?

Back 12

1. Goods Issue

Front 13

13. What is the highest-level organization level of shipping?

Back 13

1. The Shipping Point

Front 14

14. A Sales Area is defined by combination of (3)

Back 14

1. Sales Organization,
2. Distribution Channel,
3. and Division (Division is defined globally on the Material Master).

Front 15

15. Where is the Reconciliation Account defined for a Customer?

Back 15

1. It is part of the Customer master data and is listed on the Account Management tab of the Customers Company code data

Front 16

16. What makes up the Condition Master Data? (4)

Back 16

1. Prices,
2. Freight,
3. Surcharge/discounts,
4. Taxes

Front 17

17. Name the 4 Worklists that can be used in the Order to Cash Process?

Back 17

1. Shipping
2. Picking
3. Goods Issue Posting
4. and Billing

Front 18

18. Name the two types of inventory movement

Back 18

1. Transfer Posting
2. and Stock Transfer

Front 19

19. What types of Stock Transfers are there? (2)

Back 19

1. 1-step
2. and 2-step.

Front 20

20. _________ _________ ________can be general or specific and based on the scenario of the sales order will determine what is applied.

Back 20

1. Condition Master Data

Front 21

21. T/F - The Sales Organization is the highest summation level element in sales process (the company code is linked to a Sales organization)

Back 21

1. True

Front 22

22. T/F - Sales Organization has a unique company code but can use multiple plants

Back 22

1. True

Front 23

23. T/F - More than one sales organization can be assigned to a company code.

Back 23

1. True

Front 24

24. T/F - A plant can belong to more than one sales organization

Back 24

1. True

Front 25

25. What are the two versions of CO-PA?

Back 25

1. Costing Based
2. and Account Based

Front 26

26. What are the differences in Costing and Account Based CO-PA?

Back 26

1. Accounting Based posts revenues when the billing document is created but updates cost of sales at the point of goods issue… but costing produces revenues and cost of sales simultaneously when the billing document is calculated.
2. In Costing the cost elements are assigned in a value … Account based actually using the elements.

Front 27

27. Name the organizational units relevant for sales order processing? (7)

Back 27

1. Company Code
2. Sales Organization
3. Distribution Channel
4. Division
5. Plant
6. Storage Location
7. Shipping Point

Front 28

28. What are the six business processes within the Sales Order Management cycle (Order to Cash)?

Back 28

1. Pre-sales
2. Sales order
3. Inventory sourcing
4. Delivery (Shipping)
5. Billing
6. Payment

Front 29

29. Name three characteristics that describe the assignment of Sales Order Management organizational levels in SAP ERP:

Back 29

1. A plant can have many shipping points.
2. More than one distribution channel can be assigned to a sales organization.
3. A sales area can belong to only one company code.

Front 30

30. Can a Sales Organization be assigned to more than one company code?

Back 30

1. No. A sales organization is uniquely assigned to a company code.

Front 31

31. What is the highest organizational unit for which sales statistics can be created?

Back 31

1. Sales Organization

Front 32

32. Define Sales Area and what are the three organizational units that make up the sales area? (4)

Back 32

1. It defines the distribution channel a sales organization uses to sell products from a certain division.
2. Sales Organization
3. Distribution Channel
4. Division

Front 33

33. What are the responsibilities of the Sales Organization? (3)

Back 33

1. Distributing goods and services
2. Negotiating sales conditions
3. Product liability and rights of recourse

Front 34

34. What is the Distribution Channel used for? (3)

Back 34

1. Define responsibilities.
2. Achieve flexible pricing
3. Differentiate sales statistics

Front 35

35. Name four characteristics of divisions.

Back 35

1. Represent a product line
2. Are used to determine what sales area a material is assigned to
3. There must be at least one for each sales organization
4. There can be many assigned to a sales organization.

Front 36

36. Name three things associated with a Sales Area.

Back 36

1. Used to select master data when processing sales orders
2. Used to select prices and discounts.
3. Defines the distribution channel a sales organization uses to sell products from a given division.

Front 37

37. What three roles does the Plant have in Sales and Distribution?

Back 37

1. Is used to determine shipping point.
2. Can be assigned to more than one sales organization.
3. Represents the location from which you distribute goods or services.

Front 38

38. What unit represents how goods reach the customer?

Back 38

1. Shipping Point

Front 39

39. What are the three components or levels of a sales document?

Back 39

1. Header
2. Line item
3. Schedule line

Front 40

40. Can a plant be assigned to more than on sales area?

Back 40

1. Yes

Front 41

41. Can a sales area be assigned to more than one plant?

Back 41

1. Yes

Front 42

42. Can a shipping point be assigned to more than one plant?

Back 42

1. Yes

Front 43

43. Name six things a sales order contains.

Back 43

1. Delivery dates for each item
2. Quantities
3. Customer information
4. Material information
5. Prices and conditions for each item
6. Shipping information

Front 44

44. What term is used to define prices and discounts?

Back 44

1. Conditions

Front 45

45. What master data is relevant for sales order processing? (3)

Back 45

1. Customer Master
2. Material Master
3. Condition Master

Front 46

46. What are the views of the customer master record? (3)

Back 46

1. General Data: Client
2. Sales Area: Sales Organization, Distribution Channel, and Division
3. Company Code Data: Accounting

Front 47

47. What field links SD to FI in the customer master record?

Back 47

1. Company Code

Front 48

48. What are the required partners? (4)

Back 48

1. Payer
2. Ship-to
3. Bill-to
4. Sold-to

Front 49

49. Where are partners stored?

Back 49

1. Sales area view of the customer master record.

Front 50

50. What information is stored in the customer-material info record? (2)

Back 50

1. Cross-reference company and customer’s material number and description.
2. Specific shipping information for customer and material combo.

Front 51

51. Is the customer-material info record required for sales?

Back 51

1. No.

Front 52

52. Can a customer/material specific price be defined in SAP?

Back 52

1. Yes

Front 53

53. What is the structure of the sales order? (3)

Back 53

1. Header
2. Item
3. Schedule line.

Front 54

54. How do you access the incompletion log? (2)

Back 54

1. The log will be displayed automatically when the entry is saved.
2. Also by choosing Edit -> Incompletion log.

Front 55

55. What is the purpose of a schedule line? (2)

Back 55

1. Contains delivery quantities and delivery dates.
2. Partial deliveries are represented by multiple lines

Front 56

56. When does the shipping process begin in sales processing?

Back 56

1. When you create a Delivery document.

Front 57

57. Name three sub processes of the shipping process that are optional and one that is not optional.

Back 57

1. Picking and confirming
2. Packing
3. Planning and monitoring of transport.
4. Posting the goods issue

Front 58

58. Do delivery documents contain schedule lines?

Back 58

1. No.

Front 59

59. What organizational level is required to create a sales order?

Back 59

1. Sales Area

Front 60

60. How does SAP confirm that a delivery date can be met?

Back 60

1. Availability Check (Available to Promise).

Front 61

61. How does SAP determine whether material is available?

Back 61

1. Availability Check

Front 62

62. Name four characteristics of the availability check.

Back 62

1. Availability checks can be required via customizing
2. Availability checks can be required via the material master.
3. The system can check other plants for a material
4. Backward scheduling is used to determine whether a material will be available.

Front 63

63. What does the scope of availability check determine?

Back 63

1. Determines the types of current stock as well as inward and outward movements of inventory that are included in the availability check.

Front 64

64. What are the steps in the shipping process? (5)

Back 64

1. Create the Delivery Document.
2. Picking and confirming (Transfer Requests)
3. Packing
4. Planning and monitoring of transport
5. Posting the goods issue.

Front 65

65. Which shipping process steps are optional? (3)

Back 65

1. Picking and confirming (Transfer Requests).
2. Packing
3. Planning and monitoring of transport

Front 66

66. What is the structure of the delivery document? (2)

Back 66

1. Delivery Document Header
2. Delivery Document Item

Front 67

67. What organizational level is required to create a delivery document?

Back 67

1. Shipping Point

Front 68

68. What document is required for picking if WM is implemented?

Back 68

1. Transfer Order

Front 69

69. What are the effects of posting a goods issue? (4)

Back 69

1. Stock value reduced
2. Document flow updated
3. Becomes relevant for billing
4. Customer requirement deleted

Front 70

70. Which Sales Order Management business process transaction, in SAP ERP, creates a financial accounting document?

Back 70

1. Posting a Goods Issue

Front 71

71. What four things does Billing support?

Back 71

1. Creating credit and debit memos
2. Creating invoices
3. Cancelling previously posted billing documents
4. Automatically transferring billing information to accounting.

Front 72

72. What are the effects of billing? (5)

Back 72

1. Debit to customer subledger
2. Credit to revenue
3. Customer credit management account update
4. Document flow updated
5. CO-PA post

Front 73

73. What are the effects (integration points) of a billing document? (3)

Back 73

1. The customer’s credit account is updated.
2. An open item is posted (debit) on the customer’s account.
3. Revenue is increased (credit).

Front 74

74. How do you know that payment has been received from the customer for a particular invoice?

Back 74

1. The overall processing status of the accounting document changes to Cleared

Front 75

75. What are effects of payment? (2)

Back 75

1. A debit posting to the cash account
2. A credit memo to the customer receivables account.

Front 76

76. List three characteristics of SIS?

Back 76

1. Belongs to SD
2. It aggregates sales document data so the user can make strategic business decisions.
3. There is standard and flexible analysis.

Front 77

77. Explain Worklists in SD? (2)

Back 77

1. Display work that needs to be processed.
2. Allow to organize tasks into efficient work unit.

Front 78

78. What structure is used as the basis for reporting in SIS?

Back 78

1. Information structure.

Front 79

79. What are the components of the information structure? (3)

Back 79

1. Characteristics
2. Time Unit
3. Key Figures

Front 80

80. What can you do with the results of standard analyses? (4)

Back 80

1. Printed
2. Download as a file.
3. Download into a spreadsheet.
4. Send to someone using the SAP workplace component

Front 81

81. What tool allows you to quickly view the status of a document?

Back 81

1. Document flow

Front 82

82. What is the smallest organizational level in external accounting?

Back 82

1. Company Code

Front 83

83. Define Distributional Channel.

Back 83

1. A means through which salable materials or services reach the customer.

Front 84

84. Define Division.

Back 84

1. Used to group materials and services

Front 85

85. Describe the four logistical uses of a Plant:

Back 85

1. Material Management: A location where material stock is kept.
2. Production: Can represent a manufacturing facility
3. Sales & Distribution: The location from which materials and services are distributed.
4. If the company sells a service: Represents the location services are rendered from.

Front 86

86. The customer master groups data into what three categories?

Back 86

1. General Data – Client
2. Sales Area Data – Sales Area
3. Company Code – FI Accounting

Front 87

T/F – Material Master Data is relevant and valid for all organizational units within a Client.

Back 87

1. True

Front 88

88. T/F – The Condition Master Data includes prices, surcharges, discounts, freights, and taxes.

Back 88

1. True

Front 89

89. What is a Sales Order?

Back 89

1. It is an electronic document that records a customer’s request for goods or services.

Front 90

90. SAP can combine deliveries into a billing document provided what three billing characteristics are shared?

Back 90

1. Payer
2. Billing Date
3. Destination Country

Front 91

91. What is a Shipping Point? (2)

Back 91

1. It is the highest-level organizational unit of shipping that controls shipping activities.
2. Each outbound delivery is processed by one shipping point.

Front 92

92. What is Document Flow in the SAP system?

Back 92

1. Documents in the sales process are linked to each other using the Document Flow. This lets you access the history and current status of your sales process at any time.

Front 93

93. What are the six types of documents in the Document Flow?

Back 93

1. Standard order
2. Delivery
3. WMS transfer order
4. GI-goods issue
5. Invoice
6. Accounting document

Front 94

94. What are Pre sales activities?

Back 94

1. Establishing and maintaining customer relationships.

Front 95

95. What is Backward Scheduling?

Back 95

1. The customer’s requested delivery date is used to calculate the pick/pack time and the transportation lead time.

Front 96

96. What is the Incompletion log?

Back 96

1. Each SD document contains data required for the documents and for further processing. The system determines which fields are displayed in the incompletion log when the user does not fill them during sales order processing.

Front 97

97. How do you create and Outbound Delivery?

Back 97

1. You can create an outbound delivery in a shipping point for orders that are due for delivery. The relevant data is copied from the order to the outbound delivery.
2. 1 Sales Order can = 1 or several outbound deliveries..
3. Several Sales Orders can = 1 outbound delivery.
a. The orders must all have the same characteristics that are essential for the shipping process:
i. Shipping point
ii. Due date
iii. Ship-to address

Front 98

98. What are the three views of a Billing Document?

Back 98

1. Overview
2. Header
3. Item(s)

Front 99

99. Sales & Distribution integrations: (7)

Back 99

1. Integrates (Input from) with Materials Management for availability checking
2. Integrates (Input from) with Production Planning for make to order product
3. Integrate (Input from) with Project Systems for delivery and billing processing
4. Integrate (Input from) with Warehouse Management module, where the product is picked and print shipping document
5. Integrate (Output to) with Materials Management, Financial Accounting and Controlling when posting a goods issue
6. Integrates (Output to) with Profitability Analysis for sales order
7. Integrates (Output to) with Sales Information System

Front 100

100. What are the steps of the Sales Process? (8)

Back 100

1. On day of shipping an Outbound Delivery document is created.
2. Goods are posted as a Goods Issue.
3. A Goods Issue document is created in MM and an Accounting document is created in FI.
4. The Accounting document debits cost of goods sold and credits inventory.
5. A Billing document is created in SD
6. Printed invoice is sent to the customer
7. An Accounting document is created that debits the customer’s subledger account and credits revenue.
8. Payment is received so the bank is debited and the customer account is credited to clear the receivable.

Front 101

101. How are short payments handled? (3)

Back 101

1. Charged off automatically based on tolerance group settings.
2. Partial Payment posted without clearing invoice.
3. Residual Item is posted in place of cleared invoice.

Front 102

102. For AR, what is the Sales Area? (2)

Back 102

1. It is a combination of Sales organization, Distribution Channel, and Division.
2. It has specific business settings for a customer, such as, special conditions and terms of payments.

Front 103

103. In AR, what is the Credit Control Area?

Back 103

1. The organizational unit used for credit control.
2. It can be assigned to one or more company codes.
3. It is a credit control area managed by a separate credit department.

Front 104

104. How is Credit Control carried out? (4 steps)

Back 104

1. Order placed results in a credit check is run.
2. If the credit limit is exceeded, the order is blocked.
3. Credit representative clarifies and rectifies the situation
4. Credit representative either releases or rejects the order

Front 105

105. What is the purpose of Accounts Receivable? (2)

Back 105

1. It records all business transactions that have to do with the relationships to customers.
2. It takes much of its data from SD Sales 7 Distribution.

Front 106

106. What happens if a customer makes a partial payment towards an invoice?

Back 106

1. The invoice being short-paid is not cleared.

Front 107

107. What is the Credit Management Master Record and list the three areas of a credit management master record. (4)

Back 107

1. It is an extension of the customer master record that maintains and monitors the data relevant to credit management.
2. General Data: Relevant for all credit control areas, such as, address, communication data, and overall maximum total combined credit limit.
3. Credit Control Area Data: Specific to a credit control area, such as, CCA credit limit or a customer’s risk category.
4. Overview: Contains the most important data from all sections.