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139 Cards in this Set
- Front
- Back
THE FIXED ASSESTS MAINTENANCE FUNCTION:
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ENABLES ACCURATE INVENTORY
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IF A UNIT DOESN'T HAVE AN ASSET'S SUPPORTING DOCUMENTATION FOR SOME REASON, BUT HAS THE DOC ID, THE UNIT MAY REQUEST FOR AVAILABLE SUPPORTING DOCUMENTATION FROM _________
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FINCEN
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AFTER THE PHYSICAL TRANSFER OF PROPERTY BETWEEN CG UNITS, AND BEFORE ITS ENTRY IN ORACLE, WHO MUST SIGN THE DD-1149?
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BOTH THE ORIGINATING UNIT'S AND RECEIVING UNIT'S PO OR DESIGNEE.
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THE SENDING UNIT SHOULD NOT______________________ AN ITEM FROM THEIR PROPERTY RECORDS UNTIL THE SIGNED DD-1149 IS RECEIVED.
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ELECTRONICALLY TRANSFER
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IF YOU ARE RETIRING A CAPITALIZED ASSET, WHEN WILL IT ACTUALLY BE REMOVED FROM YOUR PROPERTY LIST?
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AFTER FINCEN RECEIVES THE APPROPRIATE DOCUMENTATION
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WHAT COST WOULD DETERMINE THE CAPITALIZATION OF A GENERAL PURPOSE ASSET?
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$25,000 OR GREATER
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IF YOU ARE IN AN OPFAC FIELD AND YOU ARE UNSURE OF WHAT OPFAC TO ENTER, WHAT WOULD BE THE QUICKEST WAY TO FIND OUT WHICH OPFAC TO USE?
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LOV ICON
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WHICH DATE CANNOT BE ENTERED IN THE DATE FIELD OF THE ACQUIRE ASSETS, INITIATE TRANSFER OR RETIRE (DISPOSE) OF ASSETS WINDOWS?
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FUTURE DATE
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YOU HAVE INITIATED A TRANSFER OF ASSETS. YOU WENT INTO THE REVIEW TRANSFER STATUS WINDOW TO REVIEW THE STATUS OF THE TRANSACTION AND YOU FIND THE STATUS IS "PENDING". WHAT DO YOU DO?
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DELETE
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NAME FOUR REASONS THAT ASSETS ARE RETIRED FROM CGOF.
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*ASSETS WERE LOST.
*ASSETS WERE SOLD. *ASSETS WERE TRANSFERRED TO ANOTHER GOVERNMENT AGENCY. *ASSETS WERE DESTROYED. |
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WHETHER YOU ARE ACQUIRING, TRANSFERRING, OR RETIRING CAPITAL ASSETS, WHAT DO YOU NEED TO DO TO PROCESS THE ACTION?
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SEND APPROPRIATE DOCUMENTATION TO FINCEN
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DEFINITION:
A UNIQUE SEQUENTIAL NUMBER GENERATED BY ORACLE |
TERM:
ASSET NUMBER |
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WHAT CAN YOU DO WITH THE LOV FUNCTION?
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USE % TO DO A WILDCARD SEARCH, SELECT DATA FROM AN ONLINE LIST OF ACCEPTABLE INPUT CHOICES, PERFORM A QUERY WHEN YOU ONLY KNOW PART OF THE INFORMATION.
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REPORTS ARE AVAILABLE IN THE SYSTEM FOR __________ FROM THE DATE YOU RAN THE REPORT.
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30 DAYS
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WHAT SOFTWARE IS USED TO MAKE AN INVENTORY COUNT SHEET WITH AN EMPTY ON HAND COUNT COLUMN?
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EXCEL
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INVENTORY COUNT SHEETS AT A MINIMUM MUST BE SIGNED BY THE __________ AND __________?
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PC AND AN INDEPENDENT PERSON
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WHAT MENU ITEM WOULD YOU USE TO ACCESS THE WINDOW THAT WOULD ALLOW YOU TO MAKE A GLOBAL CHANGE OF THE CUSTODIAN CODE FOR ALL ASSETS FROM SUP TO ADM?
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ASSET EDITOR
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WHAT WINDOW WILL YOU USE TO MAKE THE GLOBAL CHANGE OF ALL SUP CUSTODIANS TO ADM?
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MASS EDITS WINDOW
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WHEN DOES FINCEN RUN AN AUTOMATIC PROCESS TO UPDATE CHANGES TO THE ORACLE DATABASE?
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AT THE TOP OF EVERY HOUR
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A REQUEST HAS COMPLETED WITH A WARNING STATUS OR IS CURRENTLY INACTIVE: _______ PHASE AND STATUS
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YELLOW
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THE REQUEST IS PENDING OR RUNNING:___________PHASE AND STATUS
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GREEN
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THE REQUEST HAS NOT STARTED RUNNING:________
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PENDING PHASE
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CONTACT THE CGOF SUPORT HOTLINE TO DETERMINE THE CAUSE:_____________
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WARNING OR ERROR
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A COMPLETED REQUEST WITH A STATUS OF NORMAL, CANCELLED OR TERMINATED:_________PHASE AND STATUS
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WHITE
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REQUEST CAN BE CANCELLED WITH THE CANCEL REQUEST BUTTON:___________
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RUNNING PHASE
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A COMPLETED REQUEST WITH AN ERROR STATUS, EX. FAILURE TO PRINT:_______ PHASE AND STATUS
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RED
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CONTAINS A LIST OF ALL REPORTS AND PROCESSES YOU HAVE RUN:___________
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REQUESTS WINDOW
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LIST THE STEPS TO PREPARE THE INVENTORY REPORT PACKAGE AFTER MAKING CHANGES IN ORACLE.
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DOUBLE-CHECK THE CORRECTIONS MADE IN ORACLE.
FORMAT THE REPORT IN EXCEL AND PRINT IT. OBTAIN SIGNATURES OF APPROVAL. DELIVER FINAL REPORT PACKAGE TO THE PO. |
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ON WHICH SECTION OF THE CG-5269 ARE YOU LIKELY TO LEND ASSISTANCE?
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SURVEY REQUEST
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IF AN ITEM COSTING_______ OR MORE IS REPORTED AS LOST, MISSING, STOLEN, OR DAMAGED BEYOND NORMAL WEAR-AND-TEAR, A REPORT OF SURVEY IS REQUIRED.
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$500
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DAMAGED PROPERTY DOES NOT INCLUDE CONDITIONS CAUSED BY ____________?
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NORMAL WEAR-AND-TEAR
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WHAT IS A SURVEY?
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AN INVESTIGATION OF PROPERTY LOSS, DAMAGE OR DESTRUCTION.
A REVIEW TO ESTABLISH PERTINENT FACTS. AN ADMINISTRATIVE ACTION. |
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WHEN YOU REMOVE LOST OR DAMAGED ITEMS FROM PROPERTY RECORDS, WHAT SHOULD YOU ADD?
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THE APPROPRIATE ITEM LISTED ABOVE.
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FROM ONE TO THREE PERSONS WHO INVESTIGATE AND REVIEW PERTINENT FACTS.
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BOARD OF SURVEY
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SECTION OF THE CG-5269 USED TO DOCUMENT FINDINGS AND RECCOMENDATIONS.
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SURVEY REPORT AND RECCOMENDATION
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CG-5269
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REPORT OF SURVEY
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SECTION OF THE CG-5269 COMPLETED BY THE PROPERTY CUSTODIAN WITH ASSISTANCE FROM THE SK2
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REQUEST FOR SURVEY
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RESPONSIBLE FOR CONVENING THE BOARD OF SURVEY
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SURVEY OFFICER
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ADMINISTRATIVE ACTION TO DETERMING THE CAUSE OF LOSS, DAMAGE OR DESTRUCTION OF GOVERNMENT PROPERTY
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SURVEY
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A COMMANDING OFFICER OF A UNIT IS AUTHORIZED TO APPROVE REPORTS OF SURVEY FOR GPP UNDER________?
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$2500
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WHEN AVAIALABLE, WHO MUST BE APPOINTED AS BOARD OF SURVEY MEMBERS?
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CWO AND ABOVE
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WHEN NEGLIGENCE IS SUSPECTED OR INDICATED, THE BOARDMUST BE COMPOSED OF AT LEAST ______MEMBERS.
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THREE
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WHO IS THE FINAL APPROVING AUTHORITY ON REPORTS OF SURVEY COVERING SMALL ARMS?
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COMMANDANT (G-CFM)
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FOR ITEMS VALUED BELOW $500, PREPARATION OF A REPORT OF SURVEY IS _____________.
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NOT MANDATORY
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REPORTS OF SURVEY ARE REQUIRED WHEN REPORTING THE CONDITION OF _________?
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LOST, DAMAGED OR DESTROYED GOVERNMENT PROEPRTY WITH A VALUE OVER $500.
AIRCRAFT, BOATS, MOTOR VEHICLES BING RECOMMENDED FOR DISPOSAL OR REPLACEMENT. AIRCRAFT, BOATS, MOTOR VEHICLES LOST IN AN OPERATIONAL MISSION. |
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THE ACCOUNTING CLASSIFICATION BLOCK OF THE CG-5269 INCLUDES________.
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ATU/OPFAC/OWNER CODE
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WHERE WILL YOU FIND A LIST OF MINIMUM REQUIREMENTS FOR THE SURVEY REPORT AND RECOMMENDATION SECTION OF THE CG-5269?
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PMM, CH. 7
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DISCREPANCY REPORTS MUST BE SUBMITTED ONLINE.
TRUE OR FALSE |
FALSE
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WHAT DOES NOT REQUIRE A DISCREPANCY REPORT?
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WRONG ITEM SHIPPED, BUT ACCEPTABLE FOR THE INTENDED PURPOSE.
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WHAT DOES REQUIRE A DISCREPANCY REPORT?
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SHIPPING PAPERWORL LOST EN ROUTE.
GLASS PARTS THAT WERE NOT PROPERLY PACKED AND BROKE DURING SHIPPING. CANNED GOODS WERE SHIPPED WITH EXPIRED SHELF LIVES. HAZARDOUS MATERIAL MARKINGS ON A CRATE ARE SMUDGED AND UNREADABLE. A POORLY APPLIED MOISTURE BARRIER ALLOWED MOISTURE INTO A CRATE. |
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THE SF-364 FORM MUST BE USED TO REPORT:
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REPEATED DISCREPANCIES INVOLVING ITEMS VALUED AT $5 PER LINE ITEM.
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REPORT PACKAGING DISCREPANCIES IN SHIPMENTS OF HAZARDOUS MATERIAL REGARDLESS OF THE DOLLAR VALUE PER LINE ITEM. TRUE OR FALSE
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TRUE
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YOU ARE STATIONED AT ISC KODIAK. YOU RECEIVE A SHIPMENT THAT, UPON OPENING, YOU DISCOVER SEVERAL PARTS MISSING THAT HAVE A LINE ITEM VALUE OF OVER $100. HOW MANY DAYS DO YOU HAVE TO REPORT THIS DISCREPANCY ON AN SF-364?
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45 CALENDAR DAYS
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WHAT ARE THE TIME FRAMES YOU HAVE TO SUBMIT A ROD WITH THE FOLLOWING SHIPMENT DISCREPANCIES?
SHORTAGE/OVERAGE INCONUS AND OUTCONUS:_________ A LEAKY DRUM OF CORROSIVES:___ A SHIPMENT OF GFM:______ |
45 CALENDAR DAYS
24 HOURS 15 CALENDAR DAYS |
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YOU ARE INCONUS AND HAVE NOT RECEIVED DISPOSITION ON A ROD YOU SUBMITTED 90 DAYS AGO. WHAT DO YOU DO?
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OBTAIN COPIES OF RELEVANT INFORMATIN AND CORRESPONDENCE AND CONTACT THE COMMANDANT OF THE G-SLP FOR ASSISTANCE
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ONLY THE RECEIVING ACTIVITY AND THE SHIPPING ACTIVITY REVIEW DISCREPANCY REPORTS. TRUE OR FALSE
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FALSE
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THE SF-364 IS COMPLETELY FILLED OUT AND ALL NECESSARY PAPERWORK I ATTACHED. YOU SEND ONLY ONE COPY TO THE STOCK POINT THAT SENT THE ORIGINAL DOCUMENT. TRUE OR FALSE
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TRUE
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WHO DOES NOT REQUIRE A COPY OF THE COMPLETED ROD?
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INVENTORY MANAGER
GAINING ITEM MANAGER COMMANDANT OF THE OFFICE OF LOGISTICS POLICY |
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HOW DOES THE RECEIVING ACTIVITY REPLY TO A REPORT?
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FILLING OUT THE REVERSE SIDE OF THE FORM
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IF THE REPORT DOES NOT REQUIRE A REPLY, THE RECEIVING ACTIVITY MAY REPLY IF NECESSARY. TRUE OR FALSE
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TRUE
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WHAT IS REQUIRED TO FILL OUT AN SF-364?
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TRANSPORTATION DOCS.
ANY REPORTS FROM THE RECEIVING PERSONNEL DESCRIBING THE DISCREPANCY. ANY SPECIAL MATERIAL HANDLING INSTRUCTIONS. |
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WHAT ARE APPROVED METHODS OF REPORTING A SHIPPING DISCREPANCY?
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SF-364 HARDCOPY
SF-364 FROM USCG ADOBE FORMS |
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FILL OUT BOTHE SIDES OF THE ROD TO REPORT A DISCREPANCY.
TRUE OR FALSE |
FALSE
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WHAT DOES NOT APPEAR ON THE SF-364?
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DISCREPANCY CODE T4-INPROPER UNITIZATION
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ONLY THE DISCREPANCY CODES LISTED ON THE FORM MAY BE USED TO DESCRIBE THE DISCREPANCY. TRUE OR FALSE
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FALSE
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WHAT IS THE APPROPRIATE PLACE ON THE FORM TO SUPPLY THE CONTACT INFORMATION FOR SOMEONE WHO CAN BE CONTACTED FOR ADDITIONAL INFORMATION?
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BLOCK 12, REMARKS
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AFTER BEING SUBMITTED, A ROD ALWAYS RECEIVES A REPLY.
TRUE OR FALSE |
FALSE
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THE REVERSE SIDE IS COMPLETED BY;
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THE RESPONDING OFFICE
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WHAT BELONGS IN BLOCK 12?
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A CONTACT FOR FURTHER INFORMATION.
RECOMMENDATIONS TO PREVENT THE PROBLEM IN THE FUTURE. ADDITIONAL INFORMATION NOT COVERED BY THE DISCREPANCY CODES. |
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DISCREPANCY CODES:
-A BOX OF PAPER CONTAINS SINGLE SHEETS INSTEAD OF THE REQUESTED FANFOLD -THREE SPOOLS OF CABLE ARRIVE THAT ARE ADDRESSED TO ANOTHER LOCATION. -THE DOCUMENTATION FOR A COMPUTER SOFTWARE PACKAGE IS PRINTED TOO FAINTLY TO READ. -THE PACKING SLIP IS TORN AND UNREADABLE. -A CRATE OF LUBRICATING OIL CONTAINS 16 TWO GALLON DRUMS INTEAD OF 16 ONE GALLON DRUMS. -A BOX OF BATTERIES CONTAINS 12 UNITS (REQUESTED AMOUNT), BUT THE RECEIPT SHOWS 14 UNITS |
-W2
-M1 -T2 -D2 -O1 -S1 |
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ACTION CODES:
-REQUEST A COPY OF AN INVOICE MISSING FROM THE SHIPMENT. -REQUEST A LOST SHIPMENT TO BE RESENT FROM THE ORIGINAL SHIPPER. -INFORM THE SHIPPER YOU WILL REPLACE A LOST SHIPMENT FROM ANOTHER SOURCE. -INFORM THE SHIPPER YOU WILL REPAIR DAMAGED ITEMS IN THE SHIPMENT. -YOU INTEND TO DISPOSE OF DAMAGED ITEMS AND NEED TO KNOW THE APPROPRIATE METHOD. -A DELAYED SHIPMENT IS REQUIRED ASAP. -YOUR PEOPLE WERE ABLE TO REPAIR AND USE THE DAMAGED PARTS FROM A SHIPMENT. NOTIFY THE SHIPPER |
-1C
-1F -1G -1B -1A -1D -1H |
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ACCOUNTING LINE
2/F/301/136/30/0/AB/12345/2673 1\2\--3\--4\-5\6\-7\----8\---9 |
1-AGENCY CODE ALWAYS 2 FOR COAST GUARD
2-REGION/DISTRICT CODES 3-APPROPRIATION CODE 4-APPROPRIATION LIMITATION CODE 5-ALLOTMENT FUND CODE 6-ALLOTMENT LEVEL INDICATOR CODE-ALWAYS 0. 7-PROGRAM ELEMENT 8-COST CENTER (OPFAC) 9-DOT STANDARD OBJECT CLASS |
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DOCUMENT NUMBER;
23 94 90 4 F AB 001 000 1 2 3 4 5 6 7 8 |
1-DOCUMENT TYPE
2-FISCAL YEAR 3-PROCUREMENT SITE CODE 4- FY LAST DIGIT 5-REGION/DISTRICT CODES 6-PROGRAM ELEMENT 7-DOCUMENT SEQUENCE NUMBER-ASSIGNED BY THE UNIT 8-SUFFIX |
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IN DETERMINING WHETHER A SUPPLY SOURCE OR SERVICE SOURCE MEETS THE GOVERNMENT'S NEEDS, WHAT FACTORS MUST BE CONSIDERED?
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END-FUNCTION
DELIVERY DATE QTY SHIPPING POINT COST |
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IF A REQUIRED SOURCE DOES NOT MEET THE GOVERNMENT'S NEEDS, A WAIVER IS REQUIRED.
TRUE OR FALSE |
TRUE
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THE PRIMARY SOURCES FOR EXCESS PROPERTY USED BY THE COAST GUARD ARE _______ AND _____.
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DRMO AND GSA
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THE PMM PROVIDES POLICY AND PROCEDURES FOR PROCURING EXCESS PROPERTY FROM THE COAST GUARD, DRMO, AND GSA SOURCES.
TRUE OR FALSE |
TRUE
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FEDERAL ACQUISITION REGULATION 8.605 REQUIRES A UNICOR CLEARANCE WAIVER BEFORE ACQUIRING SUPPLIES FROM THE OTHER SOURCES.
TRUE OR FALSE |
TRUE
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ACCORDING TO FAR, PURCHASES FROM OTHER SOURCES BECAUSE OF A LOWER PRICE ARE NOT NORMALLY AUTHORIZED.
TRUE OR FALSE |
TRUE
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AN AUTHORIZED EXCEPTION TO A CLEARANCE FROM UNICOR IS WHEN THE ORDER REQUIRES IMMEDIATE DELIVERY OR PERFORMANCE OF A SERVICE.
TRUE OR FALSE |
TRUE
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FOR THE "PUBLIC EXIGENCY" URGENCY EXCEPTION, THE REQUISITIONER NEED NOT PROVIDE AN IMPACT STATEMENT SHOWING THE EFFECT OF NOT OBTAINING THE SUPPLIES IMMEDIATELY.
TRUE OR FALSE |
FALSE
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THE OBJECTIVE OF THE NATIONAL SUPPLY SYSTEM IS TO DEVELOP A SINGLE, INTEGRATED, GOVERNMENT-WIDE SOURCE FOR COMMON-USE, ________________AVAILABLE ITEMS USED BY AGENCIES OF THE FEDERAL GOVERNMENT.
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COMMERCIALLY
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P-CARD ACCOUNT HOLDERS ARE ALLOWED TO MAKE PURCHASES ABOVE THE AMOUNT OF THEIR DELEGATED PROCUREMENT AUTHORITY.
TRUE OR FALSE |
FALSE
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THE WAIVER APPROVAL FROM GSA SHALL BECOME PART OF THE ______________ FILE.
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PROCUREMENT
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FOR SHIPMENT:
With packaging discrepancies resulting in damaged material which may endanger life, impair combat or deployment operations, or affect other material |
SUBMIT FORM WITHIN:
24 hours of the initial report. Note: Report immediately to the shipping activity, contracting office, and source of supply by quickest communication medium to enable the shipper to take immediate corrective action. |
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FOR SHIPMENT:
To government activities and contractors receiving government furnished material |
SUBMIT FORM WITHIN:
15 calendar days from date of receipt of shipment. |
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FOR SHIPMENT:
From government and commercial sources INCONUS activities via parcel post (lost) |
SUBMIT FORM WITHIN:
45 calendar days from date of receipt of shipment. |
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FOR SHIPMENT:
From government and commercial sources to overseas activities |
SUBMIT FORM WITHIN:
90 calendar days from date of receipt of shipment. |
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FOR:
All INCONUS destinations |
MUST RESPOND WITHIN:
90 calendar days from date of shipment |
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FOR:
All OUTCONUS destinations |
MUST RESPOND WITHIN:
150 calendar days from date of shipment |
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The activity shall respond to SF-364s requiring a response within:
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75 calendar days from the date of receipt of the report.
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It is recommended that you contact the ____________ and let them know that the discrepancy report will be delayed.
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STOCK POINT
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When the ROD is complete and you have all supporting documents, make copies for your records. Forward the package to the appropriate stock point. Supporting documentation may include, but is not limited to:
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Replies from Activities
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The receiving activity completes Side 2 of the SF-364 form. If appropriate, billing adjustments and material disposition instructions may be issued.
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When to Expect Replies
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Receiving activities reply to reports when:
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Report discrepancies in shipments of classified material only if the dollar value per line item is $50.00 or greater.
A. TRUE B. FALSE |
True
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The SF-364 form must be used to report:
a. Discrepancies in material returns of redistributable material valued at $50 per line item b. Items with expired shelf-lives valued at $90 per line item c. Repeated discrepancies involving items valued at $5 per line item d. A shortage in a shipment from GSA valued at $25 per line item e. None of the above require the SF-364 |
c. Repeated discrepancies involving items valued at $5 per line item
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Report packaging discrepancies in shipments of hazardous material regardless of the dollar value per line item.
a. True b. False |
True
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The SF-364 is completely filled out and all necessary paperwork is attached. You send only one copy to the stock point that sent the original shipment.
a. True b. False |
TRUE
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1. Which of the following are required to fill out an SF-364 form?
a. Transportation documents b. Any reports from the receiving personnel describing the discrepancy c. Any special material handling instructions d. All of the above e. None of the above |
ALL OF THE ABOVE
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2. Which of the following are approved methods of reporting a shipping discrepancy (check all that apply)?
Formatted MILSTRIP message X SF-364 hardcopy Phone call X SF-364 from USCG Adobe Forms |
SF-364 HARCOPY AND FROM ADOBE FORMS
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3. Fill out both sides of the SF-364 ROD form to report a discrepancy.
a. True b. False |
FALSE
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Which of the following does NOT appear on the SF-364?
a. Action Code 1F–Replacement shipment requested b. Shipper’s Number c. Discrepancy Code T4–Improper unitization d. Date of Preparation |
DISCREPANCY CODE T4-INPROPER UNITIZATION
|
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8. The reverse side of the form is completed by:
a. The preparer of the original form b. The responding office c. The Commandant (G-SLP) d. None of the above |
THE RESPONDING OFFICE
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THE OBJECTIVE OF THE NATIONAL SUPPLY SYSTEM IS TO DEVELOP A SINGLE, INTEGRATED, GOVERNMENT-WIDE SOURCE FOR COMMON-USE, _______________ AVAILABLE ITEMS USED BY AGENCIES OF THE FEDERAL GOVERNMENT.
|
COMMERCIALLY
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THE PRACTICE OF ASSURING THAT THE PRICE TO BE PAD FOR SUPPLIES OR SERVICES ARE FAIR AND REASONABLE IN ORDER TO ENSURE FUNDS ARE UTILIZED IN A COST EFFECTIVE MANNER AND TO CONSERVE FUNDING WHERE RESOURCES ARE LIMITED
|
PRICE REASONABLENESS
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IF THE COST OF THE PROCUREMENT IS FROM:
$0-2,500 |
THEN SET ASIDE:
Expectation of response from two small businesses providing the product of two different domestic concerns (large or small businesses). |
|
IF THE COST OF THE PROCUREMENT IS FROM:
$2500 to $100,000, |
THEN SET ASIDE:
Expectation of response from two small businesses offering the product of a single domestic small business manufacturer. |
|
IF THE COST OF THE PROCUREMENT IS FROM:
$100,000 and beyond, |
THEN SET ASIDE:
Expectation of response from two small businesses offering the product of two different domestic small business manufacturers. |
|
IF THE COST OF SOLICITATION IS:
Greater than $2,500, OR Greater than $100,000, |
THEN SET ASIDE:
Potential response from two or more HUBZone small business concerns with the award being at fair market price. |
|
IF THE COST OF SOLICITATION IS:
Greater than $100,000, AND THE QUANTITY: Can be divided into two or more production runs or reasonable lots, AND: One or more business concerns can satisfy the set-aside portion, |
THEN SET ASIDE:
More than two concerns (one large and one small) must be expected to respond. |
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ALL ITEMS ENTERED IN ORACLE(CGOF) MUST HAVE ___________
|
THE DATE ACQUIRED (RECEIVED) BY THE FEDERAL GOVERNMENT.
|
|
IF A UNIT DOESN'T HAVE SUPPORING DOCUMENTATION FOR AN ASSET, BUT HAS A 16 DIGIT CGOF IDENTIFIER CODE (DOC ID):
|
A UNIT MUST REQUEST FINCEN (FR) TO PROVIDE AVAILABLE SUPPORTING DOCUMENTATION FOR ACQUISITIONS MADE AFTER 10/01/94.
|
|
TRANSFERS WITHIN THE COAST GUARD ARE DONE USING THE FOLLOWING THREE ORACLE FORMS:
|
-INITIATE TRANSFER REQUESTS
-REVIEW OUTSTANDING TRANSFER REQUESTS -APPROVE OR REJECT INCOMING TRANSFER REQUESTS |
|
WHO'S SIGNATURES MUST APPEAR ON THE DD-1149?
|
BOTH ORIGINATING AND RECEIVING UNITS' PROPERTY OFFICERS OR DESIGNEES.
|
|
THE FIXED ASSETS MAINTENANCE FUNCTION
|
ENABLES ACCURATE INVENTORY REPORTING
|
|
DO NOT ELECTRONICALLY TRANFER PROPERTY FROM RECORDS UNTIL:
|
THE SIGNED DD-1149 IS RECEIVED.
|
|
THE ACQUISITION WINDOW IN ORACLE CONSISTS OF WHAT SECTIONS?
|
ACQUISITION HEADER AND ACQUSITION DETAILS
|
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THE INITIATE TRANSFER WINDOW CONSISTS OF WHAT SECTIONS?
|
TRANSFER HEADER AND ASSETS
|
|
THE REVIEW TRANSFER STATUS WINDOW CONSISTS OF WHAT SECTIONS?
|
FROM OPFAC AND ASSETS
|
|
THE RECEIVE ASSETS WINDOW CONSISTS OF WHAT SECTIONS?
|
TO OPFAC AND ASSETS
|
|
THE RETIREMENT WINDOW CONSISTS OF WHAT SECTIONS?
|
RETIREMENT INFORMATION AND ASSETS
|
|
WHEN WILL AN ASSET ACTUALLY BE REMOVED WHEN RETIRING A CAPITALIZED ASSET?
|
AFTER FINCEN RECEIVES THE APPROPRIATE DOCUMENTATION
|
|
NAME FOUR REASONS THAT ASSETS ARE RETIRED FROM CGOF:
|
-ASSETS WERE LOST
-ASSETS WERE SOLD -ASSETS WERE TRANSFERRED TO ANOTHER GOV AGENCY -ASSETS WERE DESTROYED |
|
AN INDEPENDANT PERSON WHO HAS _______________ MUST PARTICIPATE IN ALL INVENTORIES
|
NO DIRECT INTEREST IN THE OUTCOME
|
|
A _______________ MUST BE TAKEN BY THE CUSTODIAN BEING RELIEVED AND THE NEW CUSTODIAN, AND ASSISTED BY AN INDEPENDANT PERSON. ALL THREE MUST SIGN THE INVENTORY REPORT.
|
JOINT INVENTORY
|
|
HOW OFTEN DOES FINCEN RUN THE UPDATE PROCESS IN ORACLE?
|
AT THE TOP OF EVERY HOUR
|
|
AT A MINIUMUM, THE COUNT SHEET SHOULD BE SIGNED BY:
|
PROPERTY CUSTODIAN AND INDEPENDANT PERSON
|
|
WHAT MENU ITEM WOULD YOU USE TO ACCESS THE WINDOW THAT WOULD ALLOW YOU TO MAKE A GLOBAL CHANGE OF THE CUSTODIAN CODE FOR ALL ASSETS FROM SUP TO ADM?
|
ASSET EDITOR
|
|
A CO OR OINC OF A UNIT IS AUTHORIZED TO APPROVE REPORTS OF SURVEY FOR GPP UNDER
|
$2500.
|
|
REPORT OF SURVEY SHOULD BE KEPT ON FILE FOR
|
3 YEARS
|
|
PROPERTY THAT HAS BEEN DEGRADED BY NORMAL USE AND HAS REACHED THE END OF ITS SERVICEABLE LIFE. DAMAGED PROPERTY IS NOT INCLUDED IN THIS CATEGORY
|
NORMAL WEAR AND TEAR
|
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ESTABLISHED TO INVESITGATE AND REPORT ON THE CIRCUMSTANCES SURROUNDING THE LOSS, DAMAGE AND DESTRUCTION OF GOV PROPERTY COSTING $500 OR MORE.
|
BOARD OF SURVEY
|
|
WHO MUST BE APPOINTED AS BOARD OF SURVEY MEMBERS WHEN AVAILABLE?
|
CWO OR ABOVE
|
|
WHEN NEGLIGENCE IS SUSPECTED OR INDICATED, THE BOARD MUST BE COMPOSED OF AT LEAST _____ MEMBERS
|
THREE
|
|
WHO IS THE FINAL APPROVING AUTHORITY ON REPORTS OF SURVEY COVERING SMALL ARMS?
|
COMMANDANT (G-CFM)
|
|
REPORTS OF SURVEY ARE REQUIRED WHEN REPORTING:
|
-LOST, DAMAGE, DESTRUCTION OF $500 OR LESS
-AIRCRAFT, BOATS, MOTOR VEHICLES BEING RECOMMENDED FOR DISPOSAL OR REPLACEMENT OR LOST IN AN OPERATIONAL MISSION |
|
THE ACCOUNT CLASSIFICATION BLOCK ON REPORT OF SURVEY INCLUDES
|
ATU/OPFAC/OWNER CODE
|
|
WHAT IS REPORT OF SURVEY FORM NUMBER?
|
CG-5269
|