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139 Cards in this Set

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THE FIXED ASSESTS MAINTENANCE FUNCTION:
ENABLES ACCURATE INVENTORY
IF A UNIT DOESN'T HAVE AN ASSET'S SUPPORTING DOCUMENTATION FOR SOME REASON, BUT HAS THE DOC ID, THE UNIT MAY REQUEST FOR AVAILABLE SUPPORTING DOCUMENTATION FROM _________
FINCEN
AFTER THE PHYSICAL TRANSFER OF PROPERTY BETWEEN CG UNITS, AND BEFORE ITS ENTRY IN ORACLE, WHO MUST SIGN THE DD-1149?
BOTH THE ORIGINATING UNIT'S AND RECEIVING UNIT'S PO OR DESIGNEE.
THE SENDING UNIT SHOULD NOT______________________ AN ITEM FROM THEIR PROPERTY RECORDS UNTIL THE SIGNED DD-1149 IS RECEIVED.
ELECTRONICALLY TRANSFER
IF YOU ARE RETIRING A CAPITALIZED ASSET, WHEN WILL IT ACTUALLY BE REMOVED FROM YOUR PROPERTY LIST?
AFTER FINCEN RECEIVES THE APPROPRIATE DOCUMENTATION
WHAT COST WOULD DETERMINE THE CAPITALIZATION OF A GENERAL PURPOSE ASSET?
$25,000 OR GREATER
IF YOU ARE IN AN OPFAC FIELD AND YOU ARE UNSURE OF WHAT OPFAC TO ENTER, WHAT WOULD BE THE QUICKEST WAY TO FIND OUT WHICH OPFAC TO USE?
LOV ICON
WHICH DATE CANNOT BE ENTERED IN THE DATE FIELD OF THE ACQUIRE ASSETS, INITIATE TRANSFER OR RETIRE (DISPOSE) OF ASSETS WINDOWS?
FUTURE DATE
YOU HAVE INITIATED A TRANSFER OF ASSETS. YOU WENT INTO THE REVIEW TRANSFER STATUS WINDOW TO REVIEW THE STATUS OF THE TRANSACTION AND YOU FIND THE STATUS IS "PENDING". WHAT DO YOU DO?
DELETE
NAME FOUR REASONS THAT ASSETS ARE RETIRED FROM CGOF.
*ASSETS WERE LOST.
*ASSETS WERE SOLD.
*ASSETS WERE TRANSFERRED TO ANOTHER GOVERNMENT AGENCY.
*ASSETS WERE DESTROYED.
WHETHER YOU ARE ACQUIRING, TRANSFERRING, OR RETIRING CAPITAL ASSETS, WHAT DO YOU NEED TO DO TO PROCESS THE ACTION?
SEND APPROPRIATE DOCUMENTATION TO FINCEN
DEFINITION:

A UNIQUE SEQUENTIAL NUMBER GENERATED BY ORACLE
TERM:

ASSET NUMBER
WHAT CAN YOU DO WITH THE LOV FUNCTION?
USE % TO DO A WILDCARD SEARCH, SELECT DATA FROM AN ONLINE LIST OF ACCEPTABLE INPUT CHOICES, PERFORM A QUERY WHEN YOU ONLY KNOW PART OF THE INFORMATION.
REPORTS ARE AVAILABLE IN THE SYSTEM FOR __________ FROM THE DATE YOU RAN THE REPORT.
30 DAYS
WHAT SOFTWARE IS USED TO MAKE AN INVENTORY COUNT SHEET WITH AN EMPTY ON HAND COUNT COLUMN?
EXCEL
INVENTORY COUNT SHEETS AT A MINIMUM MUST BE SIGNED BY THE __________ AND __________?
PC AND AN INDEPENDENT PERSON
WHAT MENU ITEM WOULD YOU USE TO ACCESS THE WINDOW THAT WOULD ALLOW YOU TO MAKE A GLOBAL CHANGE OF THE CUSTODIAN CODE FOR ALL ASSETS FROM SUP TO ADM?
ASSET EDITOR
WHAT WINDOW WILL YOU USE TO MAKE THE GLOBAL CHANGE OF ALL SUP CUSTODIANS TO ADM?
MASS EDITS WINDOW
WHEN DOES FINCEN RUN AN AUTOMATIC PROCESS TO UPDATE CHANGES TO THE ORACLE DATABASE?
AT THE TOP OF EVERY HOUR
A REQUEST HAS COMPLETED WITH A WARNING STATUS OR IS CURRENTLY INACTIVE: _______ PHASE AND STATUS
YELLOW
THE REQUEST IS PENDING OR RUNNING:___________PHASE AND STATUS
GREEN
THE REQUEST HAS NOT STARTED RUNNING:________
PENDING PHASE
CONTACT THE CGOF SUPORT HOTLINE TO DETERMINE THE CAUSE:_____________
WARNING OR ERROR
A COMPLETED REQUEST WITH A STATUS OF NORMAL, CANCELLED OR TERMINATED:_________PHASE AND STATUS
WHITE
REQUEST CAN BE CANCELLED WITH THE CANCEL REQUEST BUTTON:___________
RUNNING PHASE
A COMPLETED REQUEST WITH AN ERROR STATUS, EX. FAILURE TO PRINT:_______ PHASE AND STATUS
RED
CONTAINS A LIST OF ALL REPORTS AND PROCESSES YOU HAVE RUN:___________
REQUESTS WINDOW
LIST THE STEPS TO PREPARE THE INVENTORY REPORT PACKAGE AFTER MAKING CHANGES IN ORACLE.
DOUBLE-CHECK THE CORRECTIONS MADE IN ORACLE.
FORMAT THE REPORT IN EXCEL AND PRINT IT.
OBTAIN SIGNATURES OF APPROVAL.
DELIVER FINAL REPORT PACKAGE TO THE PO.
ON WHICH SECTION OF THE CG-5269 ARE YOU LIKELY TO LEND ASSISTANCE?
SURVEY REQUEST
IF AN ITEM COSTING_______ OR MORE IS REPORTED AS LOST, MISSING, STOLEN, OR DAMAGED BEYOND NORMAL WEAR-AND-TEAR, A REPORT OF SURVEY IS REQUIRED.
$500
DAMAGED PROPERTY DOES NOT INCLUDE CONDITIONS CAUSED BY ____________?
NORMAL WEAR-AND-TEAR
WHAT IS A SURVEY?
AN INVESTIGATION OF PROPERTY LOSS, DAMAGE OR DESTRUCTION.
A REVIEW TO ESTABLISH PERTINENT FACTS.
AN ADMINISTRATIVE ACTION.
WHEN YOU REMOVE LOST OR DAMAGED ITEMS FROM PROPERTY RECORDS, WHAT SHOULD YOU ADD?
THE APPROPRIATE ITEM LISTED ABOVE.
FROM ONE TO THREE PERSONS WHO INVESTIGATE AND REVIEW PERTINENT FACTS.
BOARD OF SURVEY
SECTION OF THE CG-5269 USED TO DOCUMENT FINDINGS AND RECCOMENDATIONS.
SURVEY REPORT AND RECCOMENDATION
CG-5269
REPORT OF SURVEY
SECTION OF THE CG-5269 COMPLETED BY THE PROPERTY CUSTODIAN WITH ASSISTANCE FROM THE SK2
REQUEST FOR SURVEY
RESPONSIBLE FOR CONVENING THE BOARD OF SURVEY
SURVEY OFFICER
ADMINISTRATIVE ACTION TO DETERMING THE CAUSE OF LOSS, DAMAGE OR DESTRUCTION OF GOVERNMENT PROPERTY
SURVEY
A COMMANDING OFFICER OF A UNIT IS AUTHORIZED TO APPROVE REPORTS OF SURVEY FOR GPP UNDER________?
$2500
WHEN AVAIALABLE, WHO MUST BE APPOINTED AS BOARD OF SURVEY MEMBERS?
CWO AND ABOVE
WHEN NEGLIGENCE IS SUSPECTED OR INDICATED, THE BOARDMUST BE COMPOSED OF AT LEAST ______MEMBERS.
THREE
WHO IS THE FINAL APPROVING AUTHORITY ON REPORTS OF SURVEY COVERING SMALL ARMS?
COMMANDANT (G-CFM)
FOR ITEMS VALUED BELOW $500, PREPARATION OF A REPORT OF SURVEY IS _____________.
NOT MANDATORY
REPORTS OF SURVEY ARE REQUIRED WHEN REPORTING THE CONDITION OF _________?
LOST, DAMAGED OR DESTROYED GOVERNMENT PROEPRTY WITH A VALUE OVER $500.
AIRCRAFT, BOATS, MOTOR VEHICLES BING RECOMMENDED FOR DISPOSAL OR REPLACEMENT.
AIRCRAFT, BOATS, MOTOR VEHICLES LOST IN AN OPERATIONAL MISSION.
THE ACCOUNTING CLASSIFICATION BLOCK OF THE CG-5269 INCLUDES________.
ATU/OPFAC/OWNER CODE
WHERE WILL YOU FIND A LIST OF MINIMUM REQUIREMENTS FOR THE SURVEY REPORT AND RECOMMENDATION SECTION OF THE CG-5269?
PMM, CH. 7
DISCREPANCY REPORTS MUST BE SUBMITTED ONLINE.
TRUE OR FALSE
FALSE
WHAT DOES NOT REQUIRE A DISCREPANCY REPORT?
WRONG ITEM SHIPPED, BUT ACCEPTABLE FOR THE INTENDED PURPOSE.
WHAT DOES REQUIRE A DISCREPANCY REPORT?
SHIPPING PAPERWORL LOST EN ROUTE.
GLASS PARTS THAT WERE NOT PROPERLY PACKED AND BROKE DURING SHIPPING.
CANNED GOODS WERE SHIPPED WITH EXPIRED SHELF LIVES.
HAZARDOUS MATERIAL MARKINGS ON A CRATE ARE SMUDGED AND UNREADABLE.
A POORLY APPLIED MOISTURE BARRIER ALLOWED MOISTURE INTO A CRATE.
THE SF-364 FORM MUST BE USED TO REPORT:
REPEATED DISCREPANCIES INVOLVING ITEMS VALUED AT $5 PER LINE ITEM.
REPORT PACKAGING DISCREPANCIES IN SHIPMENTS OF HAZARDOUS MATERIAL REGARDLESS OF THE DOLLAR VALUE PER LINE ITEM. TRUE OR FALSE
TRUE
YOU ARE STATIONED AT ISC KODIAK. YOU RECEIVE A SHIPMENT THAT, UPON OPENING, YOU DISCOVER SEVERAL PARTS MISSING THAT HAVE A LINE ITEM VALUE OF OVER $100. HOW MANY DAYS DO YOU HAVE TO REPORT THIS DISCREPANCY ON AN SF-364?
45 CALENDAR DAYS
WHAT ARE THE TIME FRAMES YOU HAVE TO SUBMIT A ROD WITH THE FOLLOWING SHIPMENT DISCREPANCIES?
SHORTAGE/OVERAGE INCONUS AND OUTCONUS:_________
A LEAKY DRUM OF CORROSIVES:___
A SHIPMENT OF GFM:______
45 CALENDAR DAYS
24 HOURS
15 CALENDAR DAYS
YOU ARE INCONUS AND HAVE NOT RECEIVED DISPOSITION ON A ROD YOU SUBMITTED 90 DAYS AGO. WHAT DO YOU DO?
OBTAIN COPIES OF RELEVANT INFORMATIN AND CORRESPONDENCE AND CONTACT THE COMMANDANT OF THE G-SLP FOR ASSISTANCE
ONLY THE RECEIVING ACTIVITY AND THE SHIPPING ACTIVITY REVIEW DISCREPANCY REPORTS. TRUE OR FALSE
FALSE
THE SF-364 IS COMPLETELY FILLED OUT AND ALL NECESSARY PAPERWORK I ATTACHED. YOU SEND ONLY ONE COPY TO THE STOCK POINT THAT SENT THE ORIGINAL DOCUMENT. TRUE OR FALSE
TRUE
WHO DOES NOT REQUIRE A COPY OF THE COMPLETED ROD?
INVENTORY MANAGER
GAINING ITEM MANAGER
COMMANDANT OF THE OFFICE OF LOGISTICS POLICY
HOW DOES THE RECEIVING ACTIVITY REPLY TO A REPORT?
FILLING OUT THE REVERSE SIDE OF THE FORM
IF THE REPORT DOES NOT REQUIRE A REPLY, THE RECEIVING ACTIVITY MAY REPLY IF NECESSARY. TRUE OR FALSE
TRUE
WHAT IS REQUIRED TO FILL OUT AN SF-364?
TRANSPORTATION DOCS.
ANY REPORTS FROM THE RECEIVING PERSONNEL DESCRIBING THE DISCREPANCY.
ANY SPECIAL MATERIAL HANDLING INSTRUCTIONS.
WHAT ARE APPROVED METHODS OF REPORTING A SHIPPING DISCREPANCY?
SF-364 HARDCOPY
SF-364 FROM USCG ADOBE FORMS
FILL OUT BOTHE SIDES OF THE ROD TO REPORT A DISCREPANCY.
TRUE OR FALSE
FALSE
WHAT DOES NOT APPEAR ON THE SF-364?
DISCREPANCY CODE T4-INPROPER UNITIZATION
ONLY THE DISCREPANCY CODES LISTED ON THE FORM MAY BE USED TO DESCRIBE THE DISCREPANCY. TRUE OR FALSE
FALSE
WHAT IS THE APPROPRIATE PLACE ON THE FORM TO SUPPLY THE CONTACT INFORMATION FOR SOMEONE WHO CAN BE CONTACTED FOR ADDITIONAL INFORMATION?
BLOCK 12, REMARKS
AFTER BEING SUBMITTED, A ROD ALWAYS RECEIVES A REPLY.
TRUE OR FALSE
FALSE
THE REVERSE SIDE IS COMPLETED BY;
THE RESPONDING OFFICE
WHAT BELONGS IN BLOCK 12?
A CONTACT FOR FURTHER INFORMATION.
RECOMMENDATIONS TO PREVENT THE PROBLEM IN THE FUTURE.
ADDITIONAL INFORMATION NOT COVERED BY THE DISCREPANCY CODES.
DISCREPANCY CODES:

-A BOX OF PAPER CONTAINS SINGLE SHEETS INSTEAD OF THE REQUESTED FANFOLD
-THREE SPOOLS OF CABLE ARRIVE THAT ARE ADDRESSED TO ANOTHER LOCATION.
-THE DOCUMENTATION FOR A COMPUTER SOFTWARE PACKAGE IS PRINTED TOO FAINTLY TO READ.
-THE PACKING SLIP IS TORN AND UNREADABLE.
-A CRATE OF LUBRICATING OIL CONTAINS 16 TWO GALLON DRUMS INTEAD OF 16 ONE GALLON DRUMS.
-A BOX OF BATTERIES CONTAINS 12 UNITS (REQUESTED AMOUNT), BUT THE RECEIPT SHOWS 14 UNITS
-W2
-M1
-T2
-D2
-O1
-S1
ACTION CODES:

-REQUEST A COPY OF AN INVOICE MISSING FROM THE SHIPMENT.
-REQUEST A LOST SHIPMENT TO BE RESENT FROM THE ORIGINAL SHIPPER.
-INFORM THE SHIPPER YOU WILL REPLACE A LOST SHIPMENT FROM ANOTHER SOURCE.
-INFORM THE SHIPPER YOU WILL REPAIR DAMAGED ITEMS IN THE SHIPMENT.
-YOU INTEND TO DISPOSE OF DAMAGED ITEMS AND NEED TO KNOW THE APPROPRIATE METHOD.
-A DELAYED SHIPMENT IS REQUIRED ASAP.
-YOUR PEOPLE WERE ABLE TO REPAIR AND USE THE DAMAGED PARTS FROM A SHIPMENT. NOTIFY THE SHIPPER
-1C
-1F
-1G
-1B
-1A
-1D
-1H
ACCOUNTING LINE

2/F/301/136/30/0/AB/12345/2673

1\2\--3\--4\-5\6\-7\----8\---9
1-AGENCY CODE ALWAYS 2 FOR COAST GUARD
2-REGION/DISTRICT CODES
3-APPROPRIATION CODE
4-APPROPRIATION LIMITATION CODE
5-ALLOTMENT FUND CODE
6-ALLOTMENT LEVEL INDICATOR CODE-ALWAYS 0.
7-PROGRAM ELEMENT
8-COST CENTER (OPFAC)
9-DOT STANDARD OBJECT CLASS
DOCUMENT NUMBER;

23 94 90 4 F AB 001 000

1 2 3 4 5 6 7 8
1-DOCUMENT TYPE
2-FISCAL YEAR
3-PROCUREMENT SITE CODE
4- FY LAST DIGIT
5-REGION/DISTRICT CODES
6-PROGRAM ELEMENT
7-DOCUMENT SEQUENCE NUMBER-ASSIGNED BY THE UNIT
8-SUFFIX
IN DETERMINING WHETHER A SUPPLY SOURCE OR SERVICE SOURCE MEETS THE GOVERNMENT'S NEEDS, WHAT FACTORS MUST BE CONSIDERED?
END-FUNCTION
DELIVERY DATE
QTY
SHIPPING POINT
COST
IF A REQUIRED SOURCE DOES NOT MEET THE GOVERNMENT'S NEEDS, A WAIVER IS REQUIRED.
TRUE OR FALSE
TRUE
THE PRIMARY SOURCES FOR EXCESS PROPERTY USED BY THE COAST GUARD ARE _______ AND _____.
DRMO AND GSA
THE PMM PROVIDES POLICY AND PROCEDURES FOR PROCURING EXCESS PROPERTY FROM THE COAST GUARD, DRMO, AND GSA SOURCES.
TRUE OR FALSE
TRUE
FEDERAL ACQUISITION REGULATION 8.605 REQUIRES A UNICOR CLEARANCE WAIVER BEFORE ACQUIRING SUPPLIES FROM THE OTHER SOURCES.
TRUE OR FALSE
TRUE
ACCORDING TO FAR, PURCHASES FROM OTHER SOURCES BECAUSE OF A LOWER PRICE ARE NOT NORMALLY AUTHORIZED.
TRUE OR FALSE
TRUE
AN AUTHORIZED EXCEPTION TO A CLEARANCE FROM UNICOR IS WHEN THE ORDER REQUIRES IMMEDIATE DELIVERY OR PERFORMANCE OF A SERVICE.
TRUE OR FALSE
TRUE
FOR THE "PUBLIC EXIGENCY" URGENCY EXCEPTION, THE REQUISITIONER NEED NOT PROVIDE AN IMPACT STATEMENT SHOWING THE EFFECT OF NOT OBTAINING THE SUPPLIES IMMEDIATELY.
TRUE OR FALSE
FALSE
THE OBJECTIVE OF THE NATIONAL SUPPLY SYSTEM IS TO DEVELOP A SINGLE, INTEGRATED, GOVERNMENT-WIDE SOURCE FOR COMMON-USE, ________________AVAILABLE ITEMS USED BY AGENCIES OF THE FEDERAL GOVERNMENT.
COMMERCIALLY
P-CARD ACCOUNT HOLDERS ARE ALLOWED TO MAKE PURCHASES ABOVE THE AMOUNT OF THEIR DELEGATED PROCUREMENT AUTHORITY.
TRUE OR FALSE
FALSE
THE WAIVER APPROVAL FROM GSA SHALL BECOME PART OF THE ______________ FILE.
PROCUREMENT
FOR SHIPMENT:
With packaging discrepancies resulting in damaged material which may endanger life, impair combat or deployment operations, or affect other material
SUBMIT FORM WITHIN:
24 hours of the initial report.
Note: Report immediately to the shipping activity, contracting office, and source of supply by quickest communication medium to enable the shipper to take immediate corrective action.
FOR SHIPMENT:
To government activities and contractors receiving government furnished material
SUBMIT FORM WITHIN:
15 calendar days from date of receipt of shipment.
FOR SHIPMENT:
From government and commercial sources INCONUS activities via parcel post (lost)
SUBMIT FORM WITHIN:
45 calendar days from date of receipt of shipment.
FOR SHIPMENT:
From government and commercial sources to overseas activities
SUBMIT FORM WITHIN:
90 calendar days from date of receipt of shipment.
FOR:
All INCONUS destinations
MUST RESPOND WITHIN:
90 calendar days from date of shipment
FOR:
All OUTCONUS destinations
MUST RESPOND WITHIN:
150 calendar days from date of shipment
The activity shall respond to SF-364s requiring a response within:
75 calendar days from the date of receipt of the report.
It is recommended that you contact the ____________ and let them know that the discrepancy report will be delayed.
STOCK POINT
When the ROD is complete and you have all supporting documents, make copies for your records. Forward the package to the appropriate stock point. Supporting documentation may include, but is not limited to:
Replies from Activities
The receiving activity completes Side 2 of the SF-364 form. If appropriate, billing adjustments and material disposition instructions may be issued.
When to Expect Replies
Receiving activities reply to reports when:
Report discrepancies in shipments of classified material only if the dollar value per line item is $50.00 or greater.
A. TRUE
B. FALSE
True
The SF-364 form must be used to report:
a. Discrepancies in material returns of redistributable material valued at $50 per line item
b. Items with expired shelf-lives valued at $90 per line item
c. Repeated discrepancies involving items valued at $5 per line item
d. A shortage in a shipment from GSA valued at $25 per line item
e. None of the above require the SF-364
c. Repeated discrepancies involving items valued at $5 per line item
Report packaging discrepancies in shipments of hazardous material regardless of the dollar value per line item.
a. True
b. False
True
The SF-364 is completely filled out and all necessary paperwork is attached. You send only one copy to the stock point that sent the original shipment.
a. True
b. False
TRUE
1. Which of the following are required to fill out an SF-364 form?
a. Transportation documents
b. Any reports from the receiving personnel describing the discrepancy
c. Any special material handling instructions
d. All of the above
e. None of the above
ALL OF THE ABOVE
2. Which of the following are approved methods of reporting a shipping discrepancy (check all that apply)?
Formatted MILSTRIP message
X SF-364 hardcopy
Phone call
X SF-364 from USCG Adobe Forms
SF-364 HARCOPY AND FROM ADOBE FORMS
3. Fill out both sides of the SF-364 ROD form to report a discrepancy.
a. True
b. False
FALSE
Which of the following does NOT appear on the SF-364?
a. Action Code 1F–Replacement shipment requested
b. Shipper’s Number
c. Discrepancy Code T4–Improper unitization
d. Date of Preparation
DISCREPANCY CODE T4-INPROPER UNITIZATION
8. The reverse side of the form is completed by:
a. The preparer of the original form
b. The responding office
c. The Commandant (G-SLP)
d. None of the above
THE RESPONDING OFFICE
THE OBJECTIVE OF THE NATIONAL SUPPLY SYSTEM IS TO DEVELOP A SINGLE, INTEGRATED, GOVERNMENT-WIDE SOURCE FOR COMMON-USE, _______________ AVAILABLE ITEMS USED BY AGENCIES OF THE FEDERAL GOVERNMENT.
COMMERCIALLY
THE PRACTICE OF ASSURING THAT THE PRICE TO BE PAD FOR SUPPLIES OR SERVICES ARE FAIR AND REASONABLE IN ORDER TO ENSURE FUNDS ARE UTILIZED IN A COST EFFECTIVE MANNER AND TO CONSERVE FUNDING WHERE RESOURCES ARE LIMITED
PRICE REASONABLENESS
IF THE COST OF THE PROCUREMENT IS FROM:
$0-2,500
THEN SET ASIDE:
Expectation of response from two small businesses providing the product of two different domestic concerns (large or small businesses).
IF THE COST OF THE PROCUREMENT IS FROM:
$2500 to $100,000,
THEN SET ASIDE:
Expectation of response from two small businesses offering the product of a single domestic small business manufacturer.
IF THE COST OF THE PROCUREMENT IS FROM:
$100,000 and beyond,
THEN SET ASIDE:
Expectation of response from two small businesses offering the product of two different domestic small business manufacturers.
IF THE COST OF SOLICITATION IS:
Greater than $2,500,
OR
Greater than $100,000,
THEN SET ASIDE:
Potential response from two or more HUBZone small business concerns with the award being at fair market price.
IF THE COST OF SOLICITATION IS:
Greater than $100,000,
AND THE QUANTITY:
Can be divided into two or more production runs or reasonable lots,
AND:
One or more business concerns can satisfy the set-aside portion,
THEN SET ASIDE:
More than two concerns (one large and one small) must be expected to respond.
ALL ITEMS ENTERED IN ORACLE(CGOF) MUST HAVE ___________
THE DATE ACQUIRED (RECEIVED) BY THE FEDERAL GOVERNMENT.
IF A UNIT DOESN'T HAVE SUPPORING DOCUMENTATION FOR AN ASSET, BUT HAS A 16 DIGIT CGOF IDENTIFIER CODE (DOC ID):
A UNIT MUST REQUEST FINCEN (FR) TO PROVIDE AVAILABLE SUPPORTING DOCUMENTATION FOR ACQUISITIONS MADE AFTER 10/01/94.
TRANSFERS WITHIN THE COAST GUARD ARE DONE USING THE FOLLOWING THREE ORACLE FORMS:
-INITIATE TRANSFER REQUESTS
-REVIEW OUTSTANDING TRANSFER REQUESTS
-APPROVE OR REJECT INCOMING TRANSFER REQUESTS
WHO'S SIGNATURES MUST APPEAR ON THE DD-1149?
BOTH ORIGINATING AND RECEIVING UNITS' PROPERTY OFFICERS OR DESIGNEES.
THE FIXED ASSETS MAINTENANCE FUNCTION
ENABLES ACCURATE INVENTORY REPORTING
DO NOT ELECTRONICALLY TRANFER PROPERTY FROM RECORDS UNTIL:
THE SIGNED DD-1149 IS RECEIVED.
THE ACQUISITION WINDOW IN ORACLE CONSISTS OF WHAT SECTIONS?
ACQUISITION HEADER AND ACQUSITION DETAILS
THE INITIATE TRANSFER WINDOW CONSISTS OF WHAT SECTIONS?
TRANSFER HEADER AND ASSETS
THE REVIEW TRANSFER STATUS WINDOW CONSISTS OF WHAT SECTIONS?
FROM OPFAC AND ASSETS
THE RECEIVE ASSETS WINDOW CONSISTS OF WHAT SECTIONS?
TO OPFAC AND ASSETS
THE RETIREMENT WINDOW CONSISTS OF WHAT SECTIONS?
RETIREMENT INFORMATION AND ASSETS
WHEN WILL AN ASSET ACTUALLY BE REMOVED WHEN RETIRING A CAPITALIZED ASSET?
AFTER FINCEN RECEIVES THE APPROPRIATE DOCUMENTATION
NAME FOUR REASONS THAT ASSETS ARE RETIRED FROM CGOF:
-ASSETS WERE LOST
-ASSETS WERE SOLD
-ASSETS WERE TRANSFERRED TO ANOTHER GOV AGENCY
-ASSETS WERE DESTROYED
AN INDEPENDANT PERSON WHO HAS _______________ MUST PARTICIPATE IN ALL INVENTORIES
NO DIRECT INTEREST IN THE OUTCOME
A _______________ MUST BE TAKEN BY THE CUSTODIAN BEING RELIEVED AND THE NEW CUSTODIAN, AND ASSISTED BY AN INDEPENDANT PERSON. ALL THREE MUST SIGN THE INVENTORY REPORT.
JOINT INVENTORY
HOW OFTEN DOES FINCEN RUN THE UPDATE PROCESS IN ORACLE?
AT THE TOP OF EVERY HOUR
AT A MINIUMUM, THE COUNT SHEET SHOULD BE SIGNED BY:
PROPERTY CUSTODIAN AND INDEPENDANT PERSON
WHAT MENU ITEM WOULD YOU USE TO ACCESS THE WINDOW THAT WOULD ALLOW YOU TO MAKE A GLOBAL CHANGE OF THE CUSTODIAN CODE FOR ALL ASSETS FROM SUP TO ADM?
ASSET EDITOR
A CO OR OINC OF A UNIT IS AUTHORIZED TO APPROVE REPORTS OF SURVEY FOR GPP UNDER
$2500.
REPORT OF SURVEY SHOULD BE KEPT ON FILE FOR
3 YEARS
PROPERTY THAT HAS BEEN DEGRADED BY NORMAL USE AND HAS REACHED THE END OF ITS SERVICEABLE LIFE. DAMAGED PROPERTY IS NOT INCLUDED IN THIS CATEGORY
NORMAL WEAR AND TEAR
ESTABLISHED TO INVESITGATE AND REPORT ON THE CIRCUMSTANCES SURROUNDING THE LOSS, DAMAGE AND DESTRUCTION OF GOV PROPERTY COSTING $500 OR MORE.
BOARD OF SURVEY
WHO MUST BE APPOINTED AS BOARD OF SURVEY MEMBERS WHEN AVAILABLE?
CWO OR ABOVE
WHEN NEGLIGENCE IS SUSPECTED OR INDICATED, THE BOARD MUST BE COMPOSED OF AT LEAST _____ MEMBERS
THREE
WHO IS THE FINAL APPROVING AUTHORITY ON REPORTS OF SURVEY COVERING SMALL ARMS?
COMMANDANT (G-CFM)
REPORTS OF SURVEY ARE REQUIRED WHEN REPORTING:
-LOST, DAMAGE, DESTRUCTION OF $500 OR LESS
-AIRCRAFT, BOATS, MOTOR VEHICLES BEING RECOMMENDED FOR DISPOSAL OR REPLACEMENT OR LOST IN AN OPERATIONAL MISSION
THE ACCOUNT CLASSIFICATION BLOCK ON REPORT OF SURVEY INCLUDES
ATU/OPFAC/OWNER CODE
WHAT IS REPORT OF SURVEY FORM NUMBER?
CG-5269