Storage Of Health Info

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A DIGITAL FORM OF THE PATIENT'S PAPER HEALTH CARE RECORD IS CALLED THE _____

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COMPUTERIZED PATIENT RECORD

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AN ____ IS USED TO IDENTIFY OR NAME A FILE OR RECORD SO THAT IT CAN BE LOCATED IN THE COMPUTER BASED HEALTH RECORD

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INDEX

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______ IS AN ALTERNATIVE STORAGE METHOD FOR PAPER RECORDS USING COMPUTER BASED MEHTODS

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OPTICAL DISK (COMPUTER FILING)

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THE NUMBERICAL FILE IDENTIFICATION SYSTEM USED TO IDENTIFY AN ENTIRE FAMILY'S HEALTH RECORD USING ONE NUMBER AND MODIFIERS IS CALLED ________________

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FAMILY UNIT NUMBERING

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THE LENGTH OF TIME THAT A RECORD MUST BE RETAINED IS CALLED _____________

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RECORD RETENTION SCHEDULE

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___ AND ____ ARE ALTERNATIVE STORAGE METHODS FOR PAPER RECORDS USING PLASTIC FILM

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MICROFILM, MICROFICHE

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A __ IS USED TO IDENTIFY THE LOCATION OF RECORDS WITHIN A FACILITY

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CHART LOCATION SYSTEM

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THE PHYSICAL CONTAINER USED TO STORE THE PAPER BASED HEALH RECORD IS A _______

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FILE FOLDER

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A ________ IS A COMPILATION OF PATIENT HEALTH INFO, AND VARIOUS MEDIA FORMS ALL CONNECTED FOR FAST ACCESS TO PATIENT INFO

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A COMPUTER BASED PATIENT RECORD

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THE ____ CONTAINS PATIENT AND ENCOUNTER INFO, OFTEN USED TO CORRELATE THE PATIENT INFO FILE IDENTIFICATION

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MPI (MASTER PATIENT INDEX)

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A NUMBERICAL PATIENT RECORD ID SYSTEM, WHERE THE PATIENT IS GIVEN A NEW NUMBER FOR EACH VISIT, HOWEVER WITH EACH NEW ADMISSION, THE PREVIOUS RECORD IS RETRIEVED AND FILED IN THE FOLDER WITH THE MOST RECENT VISIT IS CALLED _________ NUMBERING

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SERIAL-UNIT

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IN A ________ SYSTEM THE PATIENT RECORD IS FILED UNDER THE SAME NUMBER FOR ALL VISITS

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UNIT NUMBERING

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THE FILING METHOD OF ORGANIZING FOLDERS IN NUMERICAL ORDER IS ______ FILING

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STRAIGHT NUMERIC

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A COPIER-LIKE MACHINE CALLED A __________ IS USED TO CONVERT PAPER-BASED RECORDS INTO DIGITAL IMAGES FOR A COMPUTERIZED HEALTH CARE RECORD

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SCANNER

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A FILING METHOD IN WHICH THE PATIENT'S MR# IS SEPARATED INTO SETS FOR FILING, THE FIRST SET OF NUMBERS ARE TERTIARY, THE SECOND SET IS CALLED SECONDARY, AND THE LAST SET SET ARE CALLED PRIMARY IS CALLED ___________ FILING

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TERMINAL DIGIT

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A NUMBERICAL PATIENT RECORD ID SYSTEM, WHICH GIVES THE PATIENT A NEW NUMBER FOR EACH IS CALLED _____ NUMBERING

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SERIAL

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A PHYSICAL FILE CALLED AN ____ IS USED TO IDENTIFY AN ALTERNATE LOCATION OF A FILE, IN THE PAPER-BASED HEALTH CARE RECORD SYSTEM.

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OUTGUIDE

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IN THE ABSENCE OF STATE LAWS REGARDING RETENTION OF HEALTH CARE RECORDS, HCFA REQUIRES THAT RECORDS BE MAINTAINED FOR ---

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5 YEARS

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TO PREPARE FOR UNEXPECTED EVENTS SUCH AS A BOMB THREAT, HURRICANE, OR FLOOD, A FACILITY SHOULD ROUNTINELY EXERCISE WHAT POLICY?

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DISASTER PLANNING

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CAN YOU NAME WHAT IS NOT AN ALPHABETIC FILING RULE?

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ABBREVAIATIONS AND SHORTENED NAMES ARE IGNORED

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COLOR CODING OF THE NUMERICAL ID ON THE END TAB OF A FILE FOLDER DOES WHAT?

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AIDS THE IDENTIFICATION OF MISFILES

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THE MACHINE USED TO INPUT A PAPER DOCUMENT INTO A COMPUTERIZED IMAGING SYSTEM IS CALLED A ___

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SCANNER

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IMAGES STORED IN A DOCUMENT IMAGAING SYSTEM MUST BE ___ FOR IDENTIFICATION AND FUTURE RETRIEVAL --

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INDEXED

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NAME A FILE FURNITURE THAT WOULD NOT BE EFFIECIENT IN A NUMERICAL FILING SYSTEM

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FILE CABINET

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WHAT METHOD ASSISTS IN THE SECURITY OF RECORDS ON A COMPUTERIZED SYSTEM

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ROUTINE BACKUPS

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A DOCUMENT IMAGING SYSTEM

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COMPUTER-BASED PATIENT RECORDS

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A SYSTEM OF PATIENT HEALTH RECORDS WHICH USES A DATABASE

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COMPUTERIZED RECORDS

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A FILE ID SYSTEM IN WHICH THE PATIENT RECEIVES A NEW NUMBER FOR EACH SUBSEQUENT ADMISSION

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SERIAL

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A FILD ID SYSTEM IN WHICH THE PATIENT RECEIVES THE SAME NUMBER FOR ALL ADMISSIONS

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UNIT

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A FILE ID SYSTEM IN WHICH THE PATIENT RECEIVES A NEW NUMBER FOR EACH SUBSEQUENT ADMISSION; HOWEVER, EACH PREVIOUS ADMISSION IS BROUGHT FORWARD AND FILED WITH THE MOST RECENT VISIT

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SERIAL UNIT

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A FILD ID SYSTEM WHICH ASSIGNS THE SAME NUMBER TO AN ENTIRE FAMILY, UNIQUELY IDENTIFYING EACH MEMBER BY A MODIFIER

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FAMILY UNIT

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A METHOD OF IDENTIFYING PATIENT RECORDS IN A COMPUTER BASED SYSTEM

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INDEX

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A COPIER LIKE PIECE OF EQUIPMENT USED TO INPUT PAPER RECORDS IN A DOCUMENT IMAGING SYSTEM

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SCANNNER

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THE LENGHT OF TIME REQUIRED FOR MAINTENANCE OF RECORDS

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RETENTION SCHEDULE

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AN ALTERNATIVE METHOD FOR STORING RECORDS

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MICROFILM

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AN MPI CONTAINS WHAT?

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A LIST OF ALL PATIENTS WHO HAVE HAD ENCOUNTERS AT THE FACILITY.

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WHAT INFO IS CONTAINED IN AN MPI?

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DEMOGRAPHIC, FINANCIAL AND CLINICAL DATA

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COMPUTER BASED PATIENT RECORD IS WHAT?

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BASIC INFO

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COMPUTERIZED PATIENT RECORD IS WHAT?

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DIGITIZED, SCANNED IN ENTIRE RECORD

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NAME THE TWO TYPES OF MPI'S

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COMPUTER BASED PATIENT RECORD
COMPUTERIZED PATIENT RECORD

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WHO SHOULD HAVE ACCESS TO MEDICAL RECORDS

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AUTHORIZED PERSONAL

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NAME THE TWO TYPES OF FILING

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ALPHA AND NUMERIC

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NAME THE FIVE TYPES OF HEALTH RECORD IDENTIFICATION

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ALPHA FILING, UNIT NUMBERING, SERIAL NUMBERING, SERIAL-UNIT NUMBERING, AND FAMILY UNIT NUMBERING.

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X-RAYS, FACE-SHEET, H & P, OP REPORTS, ETC. ARE FOUND IN WHAT FILES?

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PHYSICAL FILES

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IN WHAT SIZE OFFICE ARE ALPHA FILES FOUND?

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SMALL

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WHAT THREE CONSIDERATIONS ARE USED TO PROTECT HEALTH RECORDS?

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LOCATION, ACCESS, SECURITY

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WHAT DEPARTMENT ENSURES QUALITY FOR ALL PATIENTS CARE?

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QUALITY MANAGEMENT

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WHAT KEEPS TRACK OF THE LOCATION OF ALL RECORDS IN THE HEALTH CARE FACILITY?

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CHART LOCATER SYSTEM

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NAME TWO CHART LOCATER SYSTEMS

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MANUAL AND OUTGUIDE

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WHAT SHOULD ONE CONSIDER WHEN SELECTING A STORAGE METHOD?

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ANALYZE THE AMOUNT OF RECORDS YOU PLAN TO STORE AND THE LENGHT OF TIME YOU PLAN TO STORE THE RECORDS. ALSO FUTURE GROWTH OF THE PRACITCE.

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NAME THE REPRODUCTION OF PAPER

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OPTICAL DISK

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IN TERMINAL DIGIT FILING NAME THE DIGITS: 01-23-45

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TERITARY 01
SECONDAY 23
PRIMARY 45

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NAME TWO STORAGE METHODS FOR RECORDS

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MICROFILM
MICROFISH

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SHELVES IN A LATERAL/VERTICAL POSITION ARE CALLED

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FILE CABINETS

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EACH TIME A PATIENT HAS AN ENCOUNTER AT THE FACILITY A NEW MEDICAL RECORD NUMBER IS ASSIGNED - WHAT IS THIS CALLED?

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SERIAL NUMBERING

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THIS SYSTEM IS A COMBO OF TWO NUMBERING SYSTEMS. THE PATIENT RECEIVES A NEW MEDICAL RECORD NUMBER EACH TIME HE OR SHE COMES IN THE FACILITY, THE OLD RECORDS ARE BROUGHT FORWARD AND FILED WITH THE MOST RECENT UNDER A NEW MEDICAL NUMBER.

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SERIAL-UNIT NUMBERING

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FIVE RULES FOR ALPHA FILING

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1. PERSONAL NAMES ARE FILED LAST NAME FIRST
2. ALL PUNCTUATION & POSSESSIVES ARE IGNORED
3. ABBREVIATIONS, NICKNAMES, & SHORTENED NAMES ARE FILED AS WRITTEN.
4. SUFFIXES ARE CONSIDERED AFTER THE MIDDLE NAME OR INITIAL.
5.WHEN IDENTICAL NAMES OCCUR SEEK OTHER METHODS, SUCH AS BIRTH DATE, SOCIAL #

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HEALTH RECORDS MUST BE MAINTAINED

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SUBENAS, LATER MEDICAL NEEDS, ETC.

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DIFFERENCE BETWEEN MICROFILM AND MICROFICHE

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MICROFILM-THE REPRODUCTION OF THE ORIGINAL PAPER RECORD INTO MINIATURE PICTURES STORED ON PLASTIC FILM

MICRFICHE-THE FILM THAT IS SLICED AND PUT INTO JACKETS

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HOW LONG ARE EMPLOYEE RECORDS RETAINED?

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THIRTY

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NAME METHODS TO PROTECT RECORDS (4)

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SWIPING BADGE, USE PASSWORD, FINGERPRINTING, RETINAL SCREENING