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28 Cards in this Set
- Front
- Back
SECNAVINST 5210.11D outlines what information
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This instruction outlines process for segregating & filing Navy/Marine Corps records for categorizing & subject classifying information.
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What is required on all letters, messages, directives, forms & reports.
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SSIC
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Can codes that are not approved be assigned
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Only approved codes will be assigned, however, expansion of the system for filing purposes is authorized following normal maintenance procedures
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We should File and Control IAW what INSTRUCTION
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File Location & Control: assign personnel, perform periodic reviews, & determine records retention & disposal standards IAW SECNAVINST 5212.5C
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What is included in File material
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File Material:
1)Only include incoming document 2)Copy of outgoing correspondence & essential supporting documents |
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What should be used for File Maintenance.
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File Maintenance: use fasteners rather than staples, clips or rubber bands
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When do we close budget files
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Closing Files: close budget & accounting files end of each fiscal year; others – stay current until an action ends or event occurs
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What is a SSIC what does it consist of and stand for
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Is a 4 or 5-digit number that stands for the subject of the document
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SSIC is broken down in how many subjects.
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System broken down into 13 major subjects
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SSIC are broken down further into what subdivisions
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Major subjects further broken down into primary, secondary, and tertiary subdivisions – primary are designated by last 3 digits of the code number
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SSIC 5211
What is the primary subject # in this SSIC? What is the secondary subject # in this SSIC? What is the tertiary subject # in this SSIC? |
primary - 200
secondary - 10 tertiary - 1 |
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How do we assign SSIC
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Assign SSIC that closely describes the subject
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What do we use to subdivide in filing
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Can subdivide using SNDL or 2 SSICs in filing
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Military Personnel
Subjects relating solely to administration of military personnel Subject Group |
1000-1999
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Operations & Readiness
Subjects relating to operational plans, fleet operations, training & readiness, warfare techniques, intelligence, and research & development Subject Group |
3000 – 3999
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Telecommunications
Subjects relating to general communication matters & systems & equipment Subject Group |
2000 – 2999
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Logistics
Subjects relating to logistical support, including procurement, supply control, property, travel, maintenance, and construction subject group |
4000 – 4999
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General Admin & Management
Subjects relating administration, organization, & management of the Department of the Navy, including general personnel matters subject group |
5000 – 5999
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Medicine & Dentistry
Subjects relating to medical matters such as physical fitness, general medicine, preventive medicine, dentistry, and equipment & supplies subject group |
6000 – 6999
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Financial Management
Subjects relating to financial administration of the Department of the Navy subject group |
7000 – 7999
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Ordnance Material
Subjects relating to types of ordnance material & weapons, including ammunition and explosives, fire control & optics, & combat vehicles subject group |
8000 – 8999
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Ships Design & Material
Subjects relating to design & characteristics of ships, & material & equipment subject group |
9000 – 9999
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General Material
Subjects relating to general categories of material not included in specialized material groups including photographic, audiovisual, television, & video equipment subject group |
10000 – 10999
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Facilities & Activities Ashore
Subjects relating to ashore structures & facilities, transportation, utilities & services subject group |
11000 – 11999
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Civilian Personnel
Subjects relating solely to administration of civilian personnel (ie. Military personnel under 1000 series, general personnel subjects included under 5000 series) subject group |
12000 – 12999
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Aeronautical/Astronautical Material
Subjects relating to aeronautical & astronautical material, including parts, accessories, & instruments, types of aircraft & vehicles subject group |
13000 – 13999
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Coast Guard Missions
Subjects relating solely to administration and mission of the Coast Guard subject group |
16000 – 16999
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What are some Guidelines for Requesting Changes
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Guidelines for Requesting Changes
- Submitted to Director, Naval Data Automation Command, Code 81 - Subjects that have relevance to a large segment of the Navy |