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29 Cards in this Set
- Front
- Back
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Furniture should not be replaced unless it is damaged and repair costs are estimated toe exceed what percentage of a new purchase?
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75%
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All ratifications over $____ must be reviewed by legal counsel?
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$10,000
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A Contracting Officer can start the procurement process upon receipt of a ____?
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Approved PR
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What does COCO stand for? How many are in the CG? What do they do?
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Chief of Contracting Office; 6; Support and maintain conracting operations
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What does HCA stand for? What do they do?
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Head of Contracting Activity
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What is the SAP Handbook manual #?
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M4200.13 (series)
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What type of a Modification is it when a change is made to a contract that does not require the vendor's signature or acknowledgement?
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Unilateral
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What form is used to obtain a quote for construction?
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SF-1442
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How long are completed QDR's kept on file?
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2 years
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Small business size standards for total # of employees and gross receipts are evaluated for the past __ years?
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3
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How long do you retain contracts exceeding the Simpflied Acquisition Threshold?
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3 years
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How long are Construction action files in excess of $2k retained for?
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6 years, 3 months
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Who is the only authorized person that can cancel a Purchase Order?
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Contracting Officer
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When a Continuing Resolution is passed, what clause needs to be included on every purchase file?
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Availability of Funds
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How long do you keep construction action files for less than $2k?
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3 years after final payment
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When purchasing Services, what is the proper order?
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NIB-NISH, Mandatory Federal Stock System, Optional FSS, UNICOR, Commercial
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All acquisitions are set-aside for small business for what amount of money?
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$2,500 - $100,000
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What are the 8 sources, in order of precedence, to consider when purchasing supplies?
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Agency, DRMO, UNICOR, NIB-NISH, GSA, Mandatory FSS, Optional FSS, Commercial
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Preferred method of buying supplies/services under $3k?
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Purchase card
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Least preferred method of purchasing supplies/services under $3k?
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SF-44
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What is the Simplified Acquisition Threshold?
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$100k
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A reciept for a cash-sub voucher is what form?
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SF-1165
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What does NIB-NISH stand for?
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National Industries for the Blind- National Industries for the Severely Handicapped
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What does PIIN stand for?
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Procurement Instrument Identification Numbering
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First 4 positions of PIIN?
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Will always be HSCG for the Department of Homeland Security, U.S. Coast Guard.
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Fifth and six position of PIIN?
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Numeric characters, which identify the contract activity preparing the procurement instrument.
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Seventh and eigth position of PIIN?
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The last two digits of the fiscal year in which the PIIN is assigned.
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Nineth position of PIIN?
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Instrument code. Most used:
P = Purchase Order F = Placing order against GSA/FSS contract J = Placing orders against DHS contracts D = Indefinite Quantity, Definite Quantity (IDIQ) contract |
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10-15th position of PIIN?
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Unique identifiers (DN001)
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