Ship's Serviceman

Front 1

WHAT IS THE PRIMARY MISSION OF THE SUPPLY SYSTEM?

Back 1

The supply system primary mission to provide responsive support to the operating forces.

Front 2

WHAT ORGANIZATION IS RESPONSIBLE FOR THE MANAGEMENT AND CONTROL COMMON ITEMS USED BY ALL MILITARY BRANCHES?

Back 2

defense logistics agency (DLA) i responsible for the management and control common items used by all military branches.

Front 3

WHAT ORGANIZATION PROVIDES MANAGEMENT POLICIES AND TECHNICAL GUIDANCE FOR NAVAL MATERIAL TO ACTIVITIES OF THE NAVY AND MARINE CORPS?

Back 3

naval supply systems command (navsupsyscom) provides management policies and technical guidance for naval material to activities of the navy and marine corps.

Front 4

What organization is responsible for the inventory management of the ship's store stock?

Back 4

navy exchange service command (nexcom) is responsible for the inventory management of ship;s store stock.

Front 5

When you are dealing with FISC, what department would on sh most commonly use?

Back 5

as an sh the department within fisc that you will most commonly use are the inventory control department and material department.

Front 6

SHIP'S STORE RETURNS REFER TO WHAT REPORTING FORM?

Back 6

NAVCOMPT FROM 153, SHIP'S STORE BALANCE SHEET AND PROFIT AND LOSS STATEMENT.

Front 7

WHY ARE DATES ENDING 31 JANUARY, 3 MAY, AND 30 SEPTEMBER IMPORTANT TO A SALES OFFICER?

Back 7

ALL END OF ACCOUNTING PERIOD DATES.

Front 8

NAVCOMPT FORM 153 IS SEPARATED INTO HOW MANY PARTS?

Back 8

TWO

Front 9

WHAT LINE NUMBERS OF THE SHIP'S STORE BALANCE SHEET AND PROFIT AND LOSS STATEMENT MAKE UP THE RECEIPTS SECTION?

Back 9

LINES BO1THROUGH B08

Front 10

TO ENSURE BOTH FIGURES MATCH, THE RETAIL CASH COLLECTION (CO2) REPORT WILL BE COMPARED BY THE SALES OFFICER AGAINST WHAT FORM?

Back 10

THE MONTHLY MEMORANDUM CASH SALES INVOICE DEPOSIT OF CASH

Front 11

The totals of lines B10 through B27 divided by B08 will give you the ration of stock turned over during the accounting period. If the total of line B10 through B27 is 43,676 and B08 is 156,142, What will be the ratio of stock turned over during the accounting period?

Back 11

.28

Front 12

You should forward the required originals and copies of your ship's store returns to what organization?

Back 12

DAFAS

Front 13

Remained returns will be retained on board for a total of how many years?

Back 13

2 years

Front 14

What is an itemized inventory?

Back 14

The process of identifying, counting, and evaluating all stock on hand at a specific time.

Front 15

Spot inventories should be down at ___
times each __?

Back 15

unannounced; week

Front 16

Who is the inventory supervisor?

Back 16

The sales officer

Front 17

An inventory team should consist of what number of people?

Back 17

Two, a scanner and a counter.

Front 18

what piece of equipment is used by the scanner to record inventory counts?

Back 18

Portable Data Terminal (PDT)

Front 19

In what file will the records keeper find outstanding credit memorandums?

Back 19

WF 4

Front 20

Once the inventory has been uploaded into ROM, you can print what report to identify discrepancies?

Back 20

Inventory discrepancy Report

Front 21

The commanding officer should be notified when NEXCOM cannot determine the cause of what level of difference?

Back 21

Level 2 Difference (Caution)

Front 22

safety precautions for handling stock are found in what instruction?

Back 22

OPNAV instruction 5100.19

Front 23

when loading a pallet, you should place smaller, fragile case in what location on a pallet?

Back 23

The center

Front 24

what is the most versatile of all material handling equipmentt?

Back 24

The hand truck

Front 25

what is the most common cause of mishaps?

Back 25

Personnel error

Front 26

to be considered combustibe, the liquid's flash point should be what minimum degree Fahrenheit?

Back 26

At or above 100degree f

Front 27

a liquid with a flash point of 200degree f should be stowed in what location?

Back 27

flammable liquid storerooms

Front 28

alkalies and acids are considered what type of materials?

Back 28

corrosive

Front 29

what is the FFFO?

Back 29

issue the oldest stock in the bulk storeroom first (first in, first out)

Front 30

improperly lifting ship's store merchandise can lead to injuries in what part of the body?

Back 30

the back

Front 31

before getting underway, you perform what action to the bulk storeroom?

Back 31

secure for sea

Front 32

each perishable case of merchandise received in he bulk storeroom should be mark with what information?

Back 32

month and year merchandis was received

Front 33

flammable merchandise in he ship's store should be limited to how many days supply?

Back 33

three

Front 34

boxes of clothing stowed in he bulk storeroom should be kept on what type of material?

Back 34

Dunnage or deck gratings

Front 35

food products should be stowed at __degree f?

Back 35

70

Front 36

film will deteriorate in what type of environment?

Back 36

high heat and humidity

Front 37

APPENDIX A

Back 37

DEFINITIONS OF SHIP STORE ITEMS

Front 38

APPENDIX B

Back 38

DOCUMENT DISTRIBUTION

Front 39

APPENDIX C

Back 39

STANDARDS OF CUSTOMER SERVICE

Front 40

APPENDIX D

Back 40

STANDARDS OF CONDUCT

Front 41

APPENDIX E

Back 41

APPROVED OPTIONS

Front 42

APPENDIX F

Back 42

EMERGENCY FALL BACK PROCEDURES

Front 43

APPENDIX G

Back 43

CHAPTER 2 NAVY CASH

Front 44

APPENDIX H

Back 44

SHIP STORE MONTHLY REPORT

Front 45

CHAPTER 1

Back 45

ORGANIZATION, ADMIN, AND SECURITY

Front 46

PURPOSE OF THE SHIP STORE

Back 46

-CONVENIENT AND RELIABLE SOURCE FOR HEALT AND COMFORT.

-DAY TO DAY LIVING

- SOURCE OF FUNDS FOR MWR.

- PROMOTE MORALE

Front 47

NEXCOM

Back 47

NAVY EXCHANGE SERVICE COMMAND-PROVIDES TECHINICAL GUDIANCE AND ADMIN ASSISTANCE TO SHIP STORE UNDER AUTHORITY OF NAVAL SUPPLY SYSTEMS COMMAND

Front 48

DEFENSE SUPPLY CENTER

Back 48

RESPONSIBLE FOR PROVIDING QUALITY STANDARD NAVY CLOTHING STOCK TO SHIP STORES

Front 49

DFAS

Back 49

DFAS (DEFENSE FINANCE AND ACCOUNTING) SERVICE-AUDIT RETURNS, MAINTAIN FILES, RECONCILE DOCUMENTS (PURCHASES AND OSO), RECONCILE CASH, PAY DEALER BILLS

Front 50

FLEET ASSISTANCE TEAMS

Back 50

Fleet Assistance Team program provides technical assistance and guidance to forces afloat in order to improve the performance of ship’s store operations. NEXCOM (Ship’s Store Program) provides the policy and procedures used by the teams.

Front 51

FLEET ASSISTANCE TEAMS LOCATIONS

Back 51

a. FISC Norfolk
b. FISC Jacksonville (Mayport detachment)
c. FISC San Diego
d. FISC Yokouska
e. FISC Pearl Harbor, Hawaii

Front 52

ASSISTANCE VISITS

Back 52

-Assistance visits will normally be scheduled for a
period of two to five days.

-Urgent requests for assistance may be made by naval message or telephone when considered appropriate by the supply officer.

Front 53

ASSISTANCE VISITS (LAUNDRY)

Back 53

-Assistance visits should be requested 18 months before an overhaul and for emergency requirements at least 120 days before the overhaul.

-(PRE-DEPLOY) During these visits, information will be provided on the
Consolidation Afloat Requisitioning Guide Overseas (NAVSUP Pub 4998), Q-cognizance items, foreign merchandise, vendor control and endurance loading.

Front 54

Supply Officer

Back 54

responsible for the performance of all divisions in the
supply department. Supply Corps Officers may be ordered in as assistants to the supply officer or senior enlisted may be assigned to that job with approval
of the type commander (TYCOM) and NEXCOM (Ship’s store Program).

Front 55

Accountability

Back 55

Accountability is defined as the obligation to render an
accounting of property and funds, including returns. The obligation is imposed upon an officer who is charged by law, lawful order, or regulation with the responsibility for keeping accurate records of public
funds or property. The officer assumes a public trust that such funds or property will be utilized for purposes authorized by law or regulation. The property or funds may, or may not, be in the officer’s physical
possession.

Front 56

Responsibility

Back 56

Responsibility is defined as the obligation placed upon
an individual by law, lawful order, regulation, or customs of the service to exercise custody, care protection, and keeping of property, records,
or funds entrusted to their possession or under their supervision. In case of fire, shipwreck, or other disaster, it will be the duty or every sales officer to secure and preserve the public money, papers and
property, in the order of their importance, as circumstances permit.

Front 57

LETTERS OF ASSIGNMENT REQUIRED

Back 57

The sales officer will designate the cash collection agent in writing. The letter of assignment will include duties and limitations, effective date and person relieved, if any. The letter of assignment will be maintained in the Correspondence File (WF 3) as long as the person is assigned to the position and filed in the retained returns when that person is relieved.

Front 58

When a Relief is Required

Back 58

In the event of the death, unauthorized absence, or mental incapacity, as determined by competent medical authority, of an accountable person or when it is necessary to relieve such an accountable person for any cause

Front 59

FUNCTIONS OF THE NAVY WORKING CAPITAL FUND

Back 59

The Navy Working Capital Fund (NWCF) finances the original procurement of all ship’s store stock, operating supplies and minor equipment and is identified as
appropriation 97X4930.NC1A. NWCF is ultimately credited with the cost price of sales, issues and survey of stock. NWCF is self-replenishing. After ship store stock has been procured, it becomes part of the Navy Stock Account and is designated by functional account 51000. Ship’s store stock remains in the Navy Stock Account until sold, issued or surveyed, at which time NWCF is credited for the cost price of the material. Ship’s store stock held in the Navy Stock Account is government property until sold or otherwise expended.

Front 60

SUPPLY DEPARTMENT INSTRUCTIONS

Back 60

Supply department instructions will be prepared under the guidelines furnished in Shipboard Procedures (NWP-50) and the requirements of the
appropriate TYCOM.

Front 61

NAVSUP Publications

Back 61

487 – Ship’s store Afloat 0530-LP-185-6300

4998 – Consolidated Afloat Requisitioning Guide
Overseas (CARGO)

Front 62

NEXCOM Publications

Back 62

81 – Merchandising and Stocking Guide for Ship’s stores
90 – Navy Clothing Price List for Men and Women
90-33 – Ship Store Visual Merchandising Guide
ACB – Ship’s store Automated Contract Bulletin
ASL – Automated Ship’s store Afloat Catalog Listing
ROM II Users Guide

Front 63

DOD FINANCIAL MANAGEMENT REG

Back 63

Disbursing Policy and Procedures Vol. 5

Front 64

233

Back 64

Ship’s store Laundry List

Front 65

469

Back 65

Cash Register Record

Front 66

470

Back 66

Cash Receipt Record

Front 67

81

Back 67

Merchandising and Stocking Guide for Ship’s stores

Front 68

90

Back 68

Navy Clothing Price List for Men and Women

Front 69

90-33

Back 69

Ship Store Visual Merchandising Guide

Front 70

504

Back 70

Request and Receipt for Health and
Comfort Supplie

Front 71

1348-1A

Back 71

Issue Release/ Receipt Document

Front 72

368

Back 72

Quality Deficiency Report

Front 73

1034

Back 73

Public Voucher for Purchases and
Services other Than Personal

Front 74

Navy Working Capital Fund (NWCF) is identified as
appropriation

Back 74

97X4930.NC1A.

Front 75

Amendments of Solicitation/Modification of
Contract

Back 75

30

Front 76

LOGS

Back 76

Car Seal Number Log
Dry-cleaning Work Log
Heat Stress Log
Laundry Bulk Work Log
Laundry Equipment Maintenance Log
Laundry Press Deck Log
Money Bag Log
Night Depository Safe Log
Vending Machine Money Box Log
Purchase Order Log
Requisition Log

Front 77

Records Keeper (RK) Files

Back 77

(1) The NAVCOMPT Form 153 files and associated documents are outlined in subparagraph c.

(2) Working Files:

Front 78

Accountable Officer (AO) Files:

Back 78

The sales officer will maintain these
files, which are used to send documents to DFAS or for the end of accounting period returns. The files will contain:

(1) The NAVCOMPT Form 153 files and associated documents as outlined in subparagraph c.

(2) The ROM Operator Security Listing as per paragraph 1206-2

Front 79

WF 1

Back 79

Receipt Inspector File – One copy of each
outstanding purchase order and requisition used in the
receipt of material. After completion of receipt, this
copy is filed in B01 (RK) File.

Front 80

WF 2

Back 80

Bulk Custodian File – One copy of each
outstanding purchase order and requisition used in the
receipt of material by the bulk storeroom custodian.
After completion of receipt, this copy is filed in B01 (RK) File.

Front 81

WF 3

Back 81

Correspondence File – Letter of assignment
from the sales officer to the cash collection agent,
copies of monthly/quarterly sanitation reports, copy of
monthly/quarterly unmatched expenditure reports,
copies of Unsatisfactory Performance Reports, copies
of Memorandum of Agreement for leased vending
machines and copies of correspondence from military
and commercial activities. Correspondence letters will
be removed when action noted in letter has been
completed.

Front 82

WF 4

Back 82

Credit Memorandum and Cash Refund/Bulk
Sale File – Copy of each DD Form 1149, and
correspondence, which has not been liquidated

Front 83

Retained Returns File:

Back 83

(a) RR 1 – Original of NAVSUP Form 973 attached with
confirmed NAVSUP Form 973.

(b) RR 2 – CO’s Monthly Management Report

Front 84

B01

Back 84

Receipts from Purchases

Front 85

B05

Back 85

Receipts from OSO

Front 86

B10

Back 86

Issues to Use

AO-(a) Original of DD Form 1149

RK-(a) Copy of DD Form 1149 or 504

Front 87

B12

Back 87

Bulk Sales

AO-Original of DD Form 1149

RK-Copy of DD Form 1149

Front 88

B15

Back 88

Surveys to NWCF

AO-Original of DD Form 200

RK-Copy of DD Form 200

Front 89

B19

Back 89

Transfer to OSO

AO-One copy of DD Form 1348-1A or 1149

RK-Original of DD Form 1348-1A or 1149

Front 90

B23

Back 90

Survey to Ship’s Store SSPN, Retail

AO-Original of DD Form 200

RK-Copy of DD Form 200

Front 91

B27

Back 91

Survey to –SSPN, Vending

AO-Original of DD Form 200

RK-Copy of DD Form 200

Front 92

B28

Back 92

Closing Inventory

AO- No documents required

RK-(a) Original of Closing Inventory

(b) Original of any other inventories

Front 93

C02
C03
C04

Back 93

AO-One copy of Cash Sales Invoice DD Form 1149

RK-Original of Cash Sales Invoice DD Form 1149

Front 94

C06

Back 94

Grants

AO-No document required

RK-Letter from NEXCOM authorizing loan

Front 95

C13

Back 95

Laundry Claims

AO-(a) Laundry Claims – Copy of SF 1034
(b) Service Charges – Copy of Abstract Data Report

RK- (a) Laundry Claims – Copy of SF 1034 with Laundry Claim

(b) Service Charges –Dealers bill and copy of Abstract
Data Report

Front 96

C18

Back 96

Equipment Purchases

AO-Copy of Abstract Data Report

RK-(a) Over $2,500.00 – Copy of DD Form 1155, dealers bill and copy of Abstract Data Report
(b) Under $2,500.00 – Copy of dealers bill and copy of
Abstract Data Report

Front 97

C19

Back 97

Amusement Disbursements

AO-Copy of SF 1034

RK-Copy of SF1034 and Letter

Front 98

C22

Back 98

Funds Transferred to Recreation Fund

AO-Copy of SF 1034

RK-Copy of SF 1034