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26 Cards in this Set
- Front
- Back
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What should be included as part of the file material?
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1-incoming document
2-copy of the outgoing correspondence 3-any essential supporting documents |
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What should be done if a document concerns more than one subject, name or case
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file an extra copy under each subject and give the location of the basic document on each copy or use a Cross Reference Sheet (OF-21) if extra copies are not available
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When should a charge out slip be used?
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to keep track of all documents removed from files, use when a document or entire file is removed
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When are general correspondence files closed?
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at the end of each calender year
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When are budget and accounting files closed?
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at the end of each fiscal year
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Where are closed files held?
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locally until transfered to a Federal Records Center or destruction
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What Navy and Marine Corps documents require an SSIC?
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all letters, messages, directives, forms, and reports
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How many major subject groups are used by the Navy?
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13
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What digits of an SSIC designate the primary subject
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last 3 numbers of the code number
(example: 5200 200=primary) |
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What digits of an SSIC designate the secondary subject?
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last two numbers of the code number
example: 5210 10=secondary) |
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What digits of an SSIC designate the tertiary subject?
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the last digit of the code number
(example 5213 3=tertiary) |
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What should you consider when assigning an SSIC?
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the subject
the purpose/significance manner in which similar documents are requested code used for similar documents |
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What is the major subject of the 1000's?
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Military Personnel
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What is the major subject of the 2000's?
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Telecommunications
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What is the major subject of the 3000's?
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Operations and Readiness
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What is the major subject of the 4000's?
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Logistics
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What is the major subject of the 5000's?
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General Administration and Management
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What is the major subject of the 6000's?
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Medicine and Dentistry
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What is the major subject of the 7000's?
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Financial MAnagement
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What is the major subject of the 8000's?
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Ordnance
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What is the major subject of the 9000's?
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Ship's Design and Material
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What is the major subject of the 11,000's?
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Facilities and Activities Ashore
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What is the major subject of the 10,000's?
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General Material
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What is the major subject of the 12,000's?
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Civilian Personnel
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What is the major subject of the 13,000's?
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Aeronautical and Astronautical Material
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What is the major subject of the 16,000's?
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Coast Guard Missions
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