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15 Cards in this Set
- Front
- Back
- 3rd side (hint)
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When do you use a Business Letter? |
When corresponding with agencies, businesses, or individuals outside. |
Who are unfamiliar with the standard letter. 11-1 General |
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What are the parts of a Business Letter and Format? |
Identification Symbols: SSIC, Originator's code; and Date |
Include the following 3 identification symbols in the upper left corner, blocked one below the other. 11-2 |
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What is the date format for Business Letters? |
Write the date in month-day-year order. EX. February 14, 2015. |
The month is written out in full 11-2 "c"
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Where do you place the inside address on the business letter when using an window envelope? |
Place the inside address two to eight lines below the date, blocked flush with the left margine |
Inside Address: refer to figure 11-4 for proper placement of the inside address when preparing a business letter with window envelope. 11-2 sec #2 |
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What do you do if the Business Letter is directed to a particular individual. What must you include? |
1-Addressee's courtesy (Mr.,Mrs., Ms.) full name. 2-Business Title (VP, Acctg) if appropriate. 3-Bus. name 4-street addr.5-City,State, zip+4.
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See #2 Inside Address: 11-2 - 2a Page 11-1 |
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Where do you Type the "Attention" to line on a Business Letter? |
Two lines below the last line of the inside address, blocked flush with the left margin and two lines above the salutation. |
Atten Line: Is optional it can be find #3 page 11-2 Ref to figure 11-5 and figure 11-4 for proper placement of the atten line when using and window envelope. |
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How do you write out the Salutation Line? |
Capitalize first letter the first word of the salut as well as the first letter addressee's title, surname"Dear Mr, Ms., Miss, Dr., Captain" Jones |
Can be found #7 Chpt 11 11-2 Salutation Line |
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How do you Address the Business Letter if it is all Males? |
Gentlemen or Dear Sirs |
Ans: If your letter is addressed to: All males or female of mixed gender see 4a pg 11-2 for exp. |
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How Should the subject Line should be written? |
One line (brief to the point) Capitalize every letter. |
#5 Subject Line chpt 11 page 11-2. See figure 11-2 sample |
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What line do you start on if the subject line is replacing the salutation? |
type on second line below the last line of the inside address or atten line, flush with the left margin. |
See page 11-2 5a, chpt 11 |
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How do you type the Body of the Letter? |
Single-space within paragraphs and double space between paragraphs. Indent main paragraphs four spaces start typing on fifth space. |
Note: Do not number main paragraphs. First lines of sub should be indented and lettered or numbered standard letter fashion. See #6 11-2. |
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How do you close Complimentary Close in a Business Letter? |
Use "Sincerely" followed by a comma starting in the center of the page on the second line below text. |
see #8 Complimentary Close 11-3 |
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Where do you start the Signature Line in a Business Letter? |
Center of the page, beginning on the fourth line below "Sincerely" Type or Stamp: Signer's name in all capital letter. Ex: D. D. Gilliam. |
Example 11-3 |
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How is Enclosure Line is Typed? |
Enclosures: 1. GPO Style Manual 2. Webster's |
See #10a Enclosure Line chpt 11 pg 11-2 |
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If you have to do a two page Business Letter Where do you Type the information |
Center page 1/2 inch from the bottom edge, starting with the number "2". |
See page 11-4 #15 Numbering pages. |
